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Thank you for your interest in becoming a National Affiliate Contractor for IC2S. We ask that you take a few minutes and complete the following pages. The information you submit will help us to select your company when we have a work order or quote request for a project in your area. To make us more competitive and in turn provide you with more work, we ask that you offer us a discounted rate from what you would charge your standard customers. IC2S is acting in the manner of a sales representative for your company with no cost to you which will make this agreement beneficial for both parties. If at any time your information below changes, we request that you resend these forms with adjustments. We also request a certificate of insurance naming IC2S as the Certificate Holder. If you have any additional company literature or a company profile, please enclose it with your response. If you need any information from IC2S to set up an account with your organization, please forward your request to me. Please check out our website at www.ic2s.com if you would like more information on our company. If you have any questions, please do not hesitate to call me at 800-836-0403. Thank you for your time and we look forward to working with you. Sincerely,
Tim Hochheimer National Projects Coordinator
1555 Brooks Avenue
Rochester, New York 14624
800-836-0403
Fax: 585-436-8142
Form of Letter Agreement with Affiliate: Dear : We are pleased that you have chosen and are willing to become an Affiliate of Integrated Cabling and Communication Systems (“ IC2S”). We look forward to working with you and set forth in this letter the terms of our engagement. 1. Scope of Engagement: As an Affiliate, you will provide services to our customers on projects identified by us on a separate Work Order. Work Orders and communications on each prospect will be time sensitive and, therefore, will take place primarily by facsimile or electronic communication. 2. Fees and Expenses: You will be paid for each project or multiple projects based on the rates you submitted to us. The Fees and Expenses paid for each project will be limited to and specifically set forth in each Work Order. 3. Contact Information and Company Profile: As part of the process to become an Affiliate, you have submitted pricing, compensation for various titles and functions, and company profile information. We expect you to provide updates to these submissions as they occur within your company; however, no changes will affect any Work Orders. 4. Insurance: You will provide us a current insurance certificate on ACORD Form 28 naming IC2S as a certificate holder and shall provide certificates upon renewal as long as you are an Affiliate. Any cancellation or changes to your coverage will be grounds for termination of any current Work Order and termination of your status as our Affiliate. 5. Relationship to IC2S: You acknowledge that you are an independent contractor to IC2S for the purpose of performing a specific Work Order or series of Work Orders. You will not represent to anyone that you are an agent, employee, partner or other status giving you the right to speak for or bind IC2S. 6. Responsibility for Wages, Taxes, Etc. You and IC2S will be solely responsible for all its own taxes, employee expenses, taxes and benefits, and will not look to the other for any payments except those required by any Work Order. We will indemnify each other in case any claims are made for such expenses.
7. Confidentiality: You acknowledge that IC2S is providing you access to its customer relationships and certain confidential information, including not only the access to customer identity, but technical know‐how, information and other information which from time to time IC2S may disclose and mark “Confidential.” You agree to keep such information confidential and not disclose the same to any third parties. We will not designate nor treat as confidential any information which becomes publicly known through no wrongful act of yours, information which is independently developed by you or received from a third party who has no similar restriction on the use of confidential information. 8. Non‐Competition: You acknowledge that you have been introduced to a particular customer on any Work Order through the sole efforts of IC2S. You agree that for a period of two (2) years after the completion of any Work Order, you will not solicit or accept work from that customer of IC2S. 9. Miscellaneous: This Agreement and your submission referred to in Section 3, and a specific Work Order are the only agreements between us. There are no oral or other understandings between us, these agreements can be changed only by further written agreement. This Agreement may be terminated at any time by either of us and all obligations except Confidentiality and Non‐Competition will survive termination as set forth in those sections. This Agreement will be interpreted according to New York State law and in a court of appropriate jurisdiction in the State of New York. By becoming an Affiliate, you agree to the jurisdiction of the courts of New York State. Affiliate: IC2S: By: By: Dated: Dated:
Guidelines for Affiliates
IC2S will call in, email or fax work orders to affiliates. A response is expected back within 3 hours notifying us of the scheduled date of the job.
Affiliates are expected to notify the customer of arrival time the day before the job.
Affiliates are to represent IC2S in a professional manner.
Unless otherwise specified by IC2S DO NOT give the customer direct phone, cell or pager numbers.
Surveys and quotes are considered free of charge. All quotes received for a bid job must include all applicable taxes and a complete breakdown of labor, travel and materials used.
Affiliate must call IC2S for written approval to proceed with completion of any work outside the scope of work provided on the work order. All overtime must be approved in writing by IC2S.
Upon completion of work orders, affiliates should fax or mail the signed work order, invoice, and any other relative paperwork within 3 business days.
IC2S will provide one request for invoice and documentation if not received timely. After notification and three business days, the job will be considered a no charge from the affiliate.
Invoices MUST include number of labor hours, rate per hour, travel time and materials used, as well as a complete scope of work performed.
Thank you for your cooperation and please contact Tim Hochheimer if you are unable to comply with any of the above expectations. Please see below for our hours of operation and contact information. IC2S Phone: 800-836-0403 or 585-436-1850 Fax: 585-436-8142 Email:
[email protected] Hours: Monday – Friday, 8:00 AM – 5:00 PM Address: 1555 Brooks Avenue, Rochester, NY 14624