KVCA Media Kit 2016
About Us KVCA Membership is open to all high school volleyball coaches in Kentucky. This includes both boys and girls varsity, junior varsity, freshman and assistant coaches. The Kentucky Volleyball Coaches Association (KVCA) is a proud member of the American Volleyball Coaches Association's Signature Affiliate Program. The KVCA was established as an AVCA Affiliate Partner and now joins the New York Volleyball Coaches Association and the Nebraska Coaches Association-Volleyball as AVCA Signature Affiliate states. The AVCA Signature Affiliate Program was established in 2015 and is designed to incentivize AVCA membership, advance the high school volleyball community, and establish the AVCA as the official coaching education partner with the states that participate in the program.
We look forward to the opportunity to work with you!
www.kvca.org| Web Site Advertising Profile | Circulation The official KVCA Web Site is www.kvca.org. The site delivers to Kentucky coaches news from the association, KVCA award and KVCA poll announcements and connections to KVCA partners.
Rates Page/Ad Size
Ad on all pages
KVCA| E-Mail Communication Profile | Circulation The KVCA offers the opportunity to email its members direct e-Blast to its over 100 members. Page/Ad Size
Rates onth 1 E-Blast 12 E-Blasts 12 Month 6 E-Blasts Rotating all pages with exception of JVA World Challenge page and Ed $100/EachAd on $75/Each $50/Each
KVCA Award and Polls - Sponsorship Opportunities Profile | Circulation The KVCA produces 7 biweekly ranking polls throughout the fall season. In order to produce this poll, the KVCA sends out 3 emails for each edition of the poll (rankings announcement, reminder, and poll). These emails are seen by all KVCA members. At the end of the season, the KVCA retrieves vote ballots from its members in order to name the 48 member All-State teams, 3 players of the year, 16 All-Region player and coaches of the year. In order to produce these awards, the KVCA sends out ballot emails and numerous reminders. Advertising Opportunities KVCA Polls - $750
Features - Company name on each KVCA poll - Poll distributed to all KVCA volleyball members (currently over 100) via e-mail - Logo with link to website in poll releases to KVCA members - Table at annual KVCA Clinic - 8 ½ x 11 Insert in each KVCA Clinic bag - Full page ad in KVCA Clinic Program - Logo listed on KVCA Partner Page - Opportunity to provide KVCA member only discounts
KVCA Awards - $500
- Name on over 60 awards including 1st & 2nd Team, Players of the Year and Coaches of the Year - Table at annual KVCA Clinic - 8 ½ x 11 Insert in each KVCA Clinic bag - Full page ad in KVCA Clinic Program - Logo listed on KVCA Partner Page
- Opportunity to provide KVCA member only discounts
KVCA Clinic Exposure Opportunities Profile | Circulation The 2016 KVCA Coaches Clinic will be Saturday, July 16th at Henry Clay High School. It is anticipated that over 70 coaches will be in attendance at the clinic. Coaches at the clinic will have an opportunity to learn from some of the best collegiate coaches in the state and renew their KVCA and AVCA membership before the fall season begins. The clinic provides participating coaches morning and afternoon sessions, lunch inbetween, and a clinic program. Breaks are available before, during and after the clinic for coaches to visit with vendors. KVCA Clinic Opportunities
Clinic Table - $200
- 6 or 8 ft. table with two chairs.
Additional Table - $100
- Table tent with company name - Two exhibitor badges per table - List of all coaches who attend - 8 ½ x 11 insert placed in each coaches registration bag - Half page ad in clinic program
Clinic Bag Insert - $100
- 8 ½ x 11 insert placed in each coaches registration bag.
Clinic Program Advertising
Back Cover - $275 Inside Front Cover - $225 Inside Back Cover - $175 Full Page - $150 Half Page - $100
Contact Information For advertising information, please contact:
Toby Bishop AVCA Senior Sales Director 859-219-3560 [email protected]
For more information on the KVCA, please contact: Brad Wilson KVCA Secretary & Treasurer 859-219-3520 [email protected]
2016 Kentucky High School Volleyball Coaches Clinic July 16, 2016 Henry Clay High School Lexington, KY
SCHEDULE Registration & Move-In Saturday, July 16th, 7–8 a.m. Exhibit Hours Saturday, July 16th, 8 – 4:00 p.m. (Lunch will be provided) Move-Out Saturday, July 16th, 4:00 p.m. HOTEL INFORMATION Need hotel reservations? Contact the AVCA at 866-544-2822 for hotel information.
SHIPPING INFORMATION Any on-site shipping should be sent to the following address to arrive before July 15th: AVCA Attn: Toby Bishop 2365 Harrodsburg Rd., Suite A325 Lexington, KY 40504 CONTACT Toby Bishop Sr. Sales Director AVCA 2365 Harrodsburg Rd., Suite A325 Lexington, KY 40504 866.544.2822 (toll-free) 859.219.3560 859.226.4338 (fax) [email protected]
AVCA Member Package
Non Member Package
$100 non-proﬁt rate
$150 non-proﬁt rate
Package includes: · Table, two chairs · Two (2) exhibitor name tags · Clinic program half page ad · Insert in coaches registration bags · Additional table - $100 each
· Additional table - $100 each
Clinic Advertising Options 4-Color COVER Positions BC IFC IBC
$275 $225 $175
Advertisements FULL PAGE HALF PAGE
Mechanical Requirements Ad Size Specs Full Page 8 1/2 x 11 Half Page 7 7/8 x 5 1/8
Advertisement Submission Speciﬁcations First Option (most preferred): Advertisement sent in a hi-resolution PDF or upload your artwork to our FTP site. Deadline/Regulations · Space deadline for advertising: July 5, 2016. · Ad copy deadline to AVCA ofﬁce: July 5, 2016. · Ad changes will not be accepted after July 5, 2016. · Must include a hard copy proof and contact name with ﬁle. · Advertisements not provided in required formats will be subject to additional charges. · All materials not requested to be returned will be discarded after one year. Bag Insert Here’s your opportunity to include an 8 1⁄2 x 11 “one-sheeter” in all clinic attendee registration bags. Your company will develop the piece and send it to the clinic location and the AVCA will place each “one-sheeter” into attendee registration bags to be picked up by clinic attendees prior to entering the exhibit hall. ($100)
*Inserts should be shipped to the address below and would need to be received by July 13th.
AVCA Attn: Toby Bishop/Bag Inserts 2365 Harrodsburg Rd., Suite A325 Lexington, KY 40504
2016 Kentucky Clinic Exhibitor Application Company Name: ___________________________________________________________________________________________ Address: ___________________________________________________________________________________________________ City: ____________________________________________ State: _________________________________ Zip: ________________ Contact Person: ____________________________________________ Title: ________________________ ____________________ Phone: _______________________________________________ Fax: _________________________________________________ Email: __________________________________________ Web site: ___________________________________________________
AVCA Member Package: ------------------------------------------------------------------------------ $____________ Non-Member Package: -------------------------------------------------------------------------------- $____________ Additional table(s): @ $100 each --------------------------------------------------------------------- $____________
Advertising · Clinic Program preferred position (ﬁrst come, ﬁrst serve)
· Clinic Program ads:
BACK COVER --------------------------- $275 INSIDE FRONT COVER -------------- $225 INSIDE BACK COVER ---------------- $175
$____________ $____________ $____________
FULL PAGE ------------------------------ $150 HALF PAGE ------------------------------ $100
TOTAL AMOUNT DUE
Exhibitor Names (for badges) 1. ____________________________________________________ 2. ____________________________________________________ 3. ____________________________________________________ 4. ____________________________________________________ Payment (Make check payable to American Volleyball Coaches Association) _____ Check _____ Credit Card (Visa, Master Card, American Express, Discover) Card Number: ________________________________________ Exp.: _________________________ Name on card: _______________________________________________________________________ Send application and payment to: Toby Bishop, Sr. Sales Director American Volleyball Coaches Association 2365 Harrodsburg Road, Suite A325 Lexington, KY 40504
Or fax application and payment to: Toby Bishop, 859.226.4338
Rules and Regulations | 2016 Kentucky High School Volleyball Coaches Clinic
· Cancellation of Show—In the event of ﬁre, strikes or other uncontrollable circumstances rendering the exhibit area unﬁt or unavailable for use, or causing the exhibition to be cancelled 15 days or more prior to the opening date of such event, this contract will not be binding and payments will be refunded.
Cancellation of Contract · Late Cancellation—If the applicant cancels space within 15 days prior to the opening of the show, no refund will be made. Cancellations must be in writing and postmarks will be controlling. Exhibitors canceling prior to 16 days from the opening of the show will be refunded 80 percent.
Construction, Installation, and Use of Exhibit Facilities · Acceptability of Exhibits— All exhibits shall be used to serve the interest of the members of the AVCA and shall be operated in such a way. The AVCA reserves the right to require the immediate withdrawal or modiﬁcation of any exhibit that is believed to be injurious to the purpose of the membership. In the event of such restriction or eviction, the AVCA is not liable for any refund or other exhibit-related expense. · Restrictions on Use of Space—No exhibitor shall sublet, assign or share any part of the space allocated in the exhibit hall. Gym or classroom shall not be used for exhibit purposes, display signs, solicitation or distribution of promotional material. Exhibits, signs and displays are also prohibited in any public space or elsewhere on the premises of the meeting facilities. Operation of sound ampliﬁcation devices is not allowed. · Construction of Exhibits—Exhibits shall be constructed and arranged so that they do not obstruct the general view, nor hide the exhibits of others. · Drayage—Advance shipments of exhibit material must be made to St. Joseph’s Academy. · Damage to Exhibit Facility—The exhibitor must surrender rented space in the same condition it was at commencement of occupation. The exhibitor or agent shall not injure or deface the walls, or ﬂoors of the exhibit facilities, the tables or chairs of the booth. When such damage appears, the exhibitor shall be liable for all cost incurred to the owners of the property so damaged. The management agent reserves the right to select contractors for such repairs.
Liability and Insurance · Security—The protection of the property of exhibitors shall at all times remain in the sole responsibility and custody of each exhibitor. · Responsibility of the AVCA—The exhibitor assumes the entire responsibility for losses, damages, and claims arising out of injury or damage to, equipment and other property brought upon the premises, its agents, servants and employees from any and all such losses, damages and claims. Insurance and liability are the full and sole responsibility of the exhibitor. · Show Management Responsibility—AVCA’s contract with the facility supercedes the contract it has with exhibitors.