Subject Policy Number Effective Date Page Supersedes

Student Resource Access TBD 12/31/2014 1 of 11 N/A

Policy: Applies to SAIS Purpose: To define who has access to which resources at SAIS and for how long individuals retain this access upon leaving SAIS. Definitions: • • • •

•

SAIS- School of Advanced International Studies Admittance – When one has received an offer of admissions from SAIS Made Aware – The process by which a student record is added to our databases; the simultaneous development of a JHED ID, JCard record and ISIS record JHED (ID) – Johns Hopkins Enterprise Directory, the letters and numbers associated with your unique student record. Typically composed of the first letter of your first (given) name and up to the first six letters of your last (family) name and a number (in total a max of 8 characters); used to access all Johns Hopkins IT driven resources JCard – Your Johns Hopkins ID card

Description: Upon admittance to SAIS, students are given access to in library resources and can access the SAIS buildings if they have an appointment with a faculty or staff member. Once a student has accepted an offer of admittance and have been made aware by the IT and Registrar’s Offices, they have access to all things which are JHED driven on campus. This includes but is not limited to: online library resources which are accessible off campus, the SAIS insider portal, the ISIS Self-Service Interface, Blackboard and a JHU email address. And once a student is made aware and they have picked up their JCard from the IT Office they will have access to all SAIS buildings during regular operating hours. If a student rescinds their offer of acceptance before taking any classes at SAIS, their access to all of these resources will be immediately terminated upon receipt of their withdrawal paperwork. Access to the resources which are granted upon being made aware will continue so long as a student is enrolled in courses at SAIS. Library borrowing privileges will end for students during the week of finals prior to their graduation or program completion date (Typically the second week of December for fall graduates, the second week of May for spring graduates and the third week in July for summer graduates).

Subject Student Resource Access Policy Number TBD Effective Date 12/31/2014 Page 2 of 11 Supersedes N/A 28 days into each fall and spring semester, a report will be run to identify students who are not enrolled in classes and have either not graduated or are not finishing final requirements to graduate or have not notified the University in writing to withdraw permanently from SAIS or temporarily on a leave of absence. Students who are included in this report will be flagged as inactive in our student records database. Upon being marked inactive, access to online library resources will be revoked immediately and the clock will start on the 90 day expiration of access to the SAIS buildings using their JCard (after 90s days they must follow the visitor protocol) and the 3 year expiration of their JHED ID. Any student who is marked inactive for one (1) calendar year and who has not contacted the University will be considered a withdrawn student and must reapply if they wish to enroll in courses at a later date. It should be noted that students who are not pursuing either a degree or certificate will lose building access and access to all SAIS resources upon being marked inactive in ISIS following this report being run. If a student requests and is granted a leave of absence from the University, they will maintain access to their JHU email accounts, but the clock on the 90 day expiration on their building access using their JCard and the 3 year expiration of their JHED ID will start. These clocks will be reset upon the student’s re-enrollment in courses at SAIS. Upon graduating, access to resources at SAIS will shift. Alumni will no longer have access to online library resources unless they visit the library in person, which they may do by obtaining a library pass or making an appointment to visit, and if they wish to borrow physical materials, they may do so if they pay a fee. Alumni will be granted access to the library for up to four hours per day. In library privileges may be limited based on availability of space and resources, where current Hopkins students will be given priority over alumni and other library guests. Alums have a grace period of building access which ends 90 days after the day their degree is conferred, after which point alums are still encouraged to visit SAIS but most follow the visitor protocol, their JHED IDs will remain active for three years after their conferral date and their JHU email will remain active for two years after their conferral date. Students will receive automated emails 30 days and 15 days before their JHED IDs expire. Students will receive an email with instructions on how to migrate their JHU email from the JHU exchange to a Microsoft Live account on the @alumni.jhu.edu extension. However, given the limits of SAIS’s resources, these privileges may only be extended to students who have completed a degree program. Students who complete a certificate or non-degree program will still have JHED access to the portal and ISIS for three years following their completion date and the same 90 day grace period for building access, but all library privileges will be removed upon their completion date. If a student is dismissed from the University, they will immediately lose access to all SAIS resources, including but not limited to: physical and electronic library resources, access to all of the SAIS

Subject Policy Number Effective Date Page Supersedes

Student Resource Access TBD 12/31/2014 3 of 11 N/A

buildings, the SAIS Insider portal, the ISIS Self-Service Interface, Blackboard, SAISWorks and their JHU email account. Responsibilities: •

•

•

•

Registrar o Notify the Library, IT and Security offices of students withdrawing, taking leaves of absence or graduating so that access may be appropriately adjusted. Library o Coordinate with the Registrar and IT offices to adjust library resource access as is mandated in SAIS and Hopkins policies Security o Adhere to the current policies in place regarding building access, including the attached visitor protocol o Coordinate with the IT Office to adjust building access as needed IT Office o Create and maintain JHED records per existing SAIS and Hopkins policies o Create and maintain JCards and JCard access as mandated in SAIS and Hopkins policies o Develop the 28 day in ISIS report to run each fall and spring semester o Send the 28 day in report to the Library and Security offices; use it to activate JCard and JHED expiration countdowns as is appropriate o Develop a weekly automated report which identifies student status changes and is sent to the Library and Security offices so they may adjust access accordingly; use this report to activate JCard and JHED expiration countdowns as is appropriate

Sponsor: Operations Office Cycle Review: Annual Approval: Approved by the Director of Operations

Subject Policy Number Effective Date Page Supersedes

Resource Access TBD 10/31/2014 4 of 11 N/A

JHED Admitted

Made Aware

Withdrawn Acceptance Disabled immediately upon withdrawal

Active Status

Withdrawn

MA

None

Yes

Yes

Yes

Disabled immediately upon withdrawal

Yes

None

Yes

Disabled immediately upon withdrawal

Yes

GPP

None

Yes

Disabled immediately upon withdrawal

Yes

PHD

None

Yes

Disabled immediately upon withdrawal

Yes

Chinese HNC Certificate and MAIS Students Certificate

None

Yes

Disabled immediately upon withdrawal

Yes

JCARD active for 90 days per SAIS policy; JHED is active for 3 years; limited portal access JCARD active for 90 days per SAIS policy; JHED is active for 3 years; limited portal access JCARD active for 90 days per SAIS policy; JHED is active for 3 years; limited portal access JCARD active for 90 days per SAIS policy; JHED is active for 3 years; limited portal access JCARD active for 90 days per SAIS policy; JHED is active for 3 years; limited portal access JCARD and JHED are immediately disabled upon withdrawal

MIEF

None

MIPP

None

Yes

Disabled immediately upon withdrawal

Yes

Non-Degree

None

Yes

Disabled immediately upon withdrawal

Yes

Exchange Students

None

Yes

Yes

n/a

Non-Degree to Degree Seeking Transition

None

Upon transition JHED changes; ISIS status changes; JCard changes; email will become lifetime

Disabled immediately upon withdrawal n/a

Yes

Summer Program Students (Julie)

None

Yes

Disabled immediately upon withdrawal

Yes

Dual Degree

None

Yes

Disabled immediately upon withdrawal

Yes

JCARD active for 90 days per SAIS policy; JHED is active for 3 years; limited portal access JCARD active for 90 days per SAIS policy; JHED is active for 3 years; limited portal access JCARD active for 90 days per SAIS policy; JHED is active for 3 years; limited portal access

JCARD active for 90 days per SAIS policy; JHED is active for 3 years; limited portal access JCARD active until student is marked inactive in ISIS; JHED is active for 3 years; limited portal access

Inactive and Leaves of Absence JCARD active for 90 days per SAIS policy; JHED is active for 3 years; limited portal access

Alum or Retiree JCARD active for 90 days per SAIS policy; JHED disabled (3 years from the graduation date)

JCARD active for 90 days per SAIS policy; JHED is active for 3 years; limited portal access

JCARD active for 90 days per SAIS policy; JHED disabled (3 years from the graduation date)

JCARD active for 90 days per SAIS policy; JHED is active for 3 years; limited portal access

JCARD active for 90 days per SAIS policy; JHED disabled (3 years from the graduation date)

JCARD active for 90 days per SAIS policy; JHED is active for 3 years; limited portal access

JCARD active for 90 days per SAIS policy; JHED disabled (3 years from the graduation date)

JCARD active for 90 days per SAIS policy; JHED is active for 3 years; limited portal access

JCARD active for 90 days per SAIS policy; JHED disabled (3 years from the graduation date)

JCARD and JHED are immediately disabled upon withdrawal, will reactive upon reenrollment 3 semesters of nonenrollment before JHED deactivates

JCARD and JHED are immediately disabled upon program completion.

3 semesters of nonenrollment before 3 year clock begins on JHED deactivation; JCARD is active until student is marked inactive in ISIS 3 semesters of nonenrollment before JHED deactivates

JCard disabled upon completion; JHED active for 3 years following program completion

JCARD active for 90 days per SAIS policy; JHED is active for 3 years; limited portal access

JCard disabled upon completion; JHED active for 3 years following program completion

JCard disabled upon completion; JHED active for 3 years following program completion JHED disabled (3 years from the graduation date)

3 semesters of nonenrollment before JHED deactivates

JCard disabled upon completion; JHED active for 3 years following program completion

JCARD active for 90 days per SAIS policy; JHED is active for 3 years; limited portal access

JCard disabled upon completion; JHED disabled (3 years from the graduation date)

Subject Policy Number Effective Date Page Supersedes

Resource Access TBD 10/31/2014 5 of 11 N/A

Joint Degree

None

Yes

Disabled immediately upon withdrawal

Yes

JCARD active for 90 days per SAIS policy; JHED is active for 3 years; limited portal access

JCARD active for 90 days per SAIS policy; JHED is active for 3 years; limited portal access

JCard disabled upon completion; JHED disabled (3 years from the graduation date)

Tsinghua

None

JHED access; no JCard

Disabled immediately upon withdrawal

Yes

JCARD active for 90 days per SAIS policy; JHED is active for 3 years; limited portal access

JHED disabled (3 years from the graduation date)

Visiting Students

None

Yes

Yes

n/a

JCARD and JHEDs disabled immediately upon completion of the program

Prospective Students (Admissions ) JHU Affiliate

None

None

Disabled immediately upon withdrawal n/a

JCARD active for 90 days per SAIS policy; JHED is active for 3 years; limited portal access n/a

Upon request by admissions

None

None

None

Based on current access via their home division n/a

Based on current access via their home division

n/a

Based on current access via their home division

Based on current access via their home division

Based on current access via their home division

Based on current access via their home division

n/a

n/a

n/a

n/a

n/a

N/a

Faculty

None

Activation per Dean Harrington’s Office Letter

n/a

Yes

Disabled upon termination effective date

n/a

Adjuncts

None

Ad hoc (sponsored by IT per Dean’s request)

n/a

Yes

Contractors

None

None

n/a

Sponsored (Friends of SAIS)

None

None

n/a

Donors

None

None

n/a

Visiting Scholars

None

Access available upon request from Academic Affairs dean for up to 6 months; ad hoc until termination or HR takes over the record

n/a

Ad hoc (sponsored by IT upon request); secondary sponsor is requester Ad hoc (sponsored by IT upon request); secondary sponsor is requester Can be given 1 year JHED access upon request from Development Yes

Disabled upon None termination effective date Sponsor does not None request extension; automatically terminated in 6 months

Keep JHED; limited access to portal; email can be sponsored by department including justification letter, otherwise terminated upon departure None

NonAffiliated RAs Staff

None

None

n/a

None

Ad hoc to SOR (System of Records); sponsored by IT initially

n/a

Consortium Students

None

Sponsor does not None request extension; automatically terminated in 6 months

None

Confirm with sponsor and donor for termination

None

None

None

None

None

Expires automatically after term unless sponsoring department requests extension None

None

None

Shift of sponsorship to HR

HR terminates; remove network resources access

None

At least 55 and must have worked at Hopkins for over 20 years OR worked

Subject Policy Number Effective Date Page Supersedes

SAIS Europe Staff nonJHU

None

Ad hoc upon request from SAIS Europe HR (Bart)

n/a

Stays ad hoc if employee isn’t in SAP

Exec Ed

None

Restricted JHED: only JCard access to buildings, no email

Ad hoc

SAIS Spouses/ Domestic Partners Student to Staff transition

None

None

Disabled immediately upon withdrawal n/a

None

Yes

n/a

Staff network resources added manually upon hiring

Staff to student transition

None

Ad hoc to SOR (System of Records); sponsored by IT initially

Disabled immediately upon withdrawal

Manual migrate staff to student email; network resources access

Student to Faculty transition

None

Yes

n/a

(becomes Faculty) Manually migrate student email to faculty email; manually change JCard access; SOR update; library and ISIS access modified accordingly None

None

Graduated None SAIS Library electronic n/a Students to resources access Research restored; JHED doesn’t Assistant change; JCard changes (Temporary to staff access Status) *Extraordinary JHED exceptions determined on a case by case basis

Resource Access TBD 10/31/2014 6 of 11 N/A

immediately upon termination Access ended upon termination

None

Terminated upon None completion of program; JCard manually removed None None

consistently for 10 years, to maintain JHED If in SAP see above; otherwise no access beyond time at SAIS Europe None

None

Manually migrate staff email to student email; JCard removed; ISIS record restored JHED disabled (3 years from the graduation date)

None

At least 55 and must have worked at Hopkins for over 20 years OR worked consistently for 10 years, maintain JHED

None

None

JHED disabled (3 years from the graduation date)

None

Student record takes precedent; if retiring maintain JHED access according to Hopkins retirement benefits policy

JHED disabled (3 years from the graduation date)

None

None

Subject Policy Number Effective Date Page Supersedes

Resource Access TBD 10/31/2014 7 of 11 N/A

Library Admitted MA

MIEF

MIPP

GPP

PHD

Chinese HNC Certificate and MAIS Students Certificate

Non-Degree

Exchange Students Non-Degree to Degree Seeking Transition Summer Program Students (Julie) Dual Degree

Joint Degree

Tsinghua Visiting Students Prospective Students (Admissions) JHU Affiliate Consortium Students Faculty

Made Aware/JHED Activation Full privileges

Withdrawn Acceptance Privileges suspended upon withdrawal

Current Student/Employee Full privileges; borrowing privileges end last day of finals

Withdrawn

Inactive

No privileges

No privileges

Full privileges

Privileges suspended upon withdrawal

Full privileges; borrowing privileges end last day of finals

No privileges

No privileges

In library privileges; borrowing privileges for a fee;

Full privileges

Privileges suspended upon withdrawal

Full privileges; borrowing privileges end last day of finals

No privileges

No privileges

In library privileges; borrowing privileges for a fee;

Full privileges

Privileges suspended upon withdrawal

Full privileges; borrowing privileges end last day of finals

No privileges

No privileges

In library privileges; borrowing privileges for a fee;

Full privileges

Privileges suspended upon withdrawal

Full privileges; borrowing privileges end last day of finals

No privileges

No privileges

In library privileges; borrowing privileges for a fee;

Full privileges

Privileges suspended upon withdrawal

Full privileges; borrowing privileges end last day of finals

No privileges

No privileges

No privileges

Full privileges

Privileges suspended upon withdrawal

Full privileges; borrowing privileges end last day of finals

No privileges

No privileges

No privileges

Full privileges

Privileges suspended upon withdrawal

Full privileges; borrowing privileges end last day of finals

No privileges

No privileges

No privileges

Full privileges

Privileges suspended upon withdrawal

Full privileges; No privileges borrowing privileges end on the last day of the program Student is either non-degree or degree-seeking — no in between status

No privileges

No privileges

In library privileges upon verification In library privileges upon verification In library privileges upon verification In library privileges upon verification In library privileges upon verification In library privileges upon verification In library privileges upon verification In library privileges upon verification No privileges

Alum/ Retiree In library privileges; borrowing privileges for a fee;

Considered a Non-Degree student

In library privileges upon verification In library privileges upon verification TBD

Full privileges

Privileges suspended upon withdrawal

Full privileges; borrowing privileges end last day of finals

No privileges

No privileges

In library privileges; borrowing privileges for a fee;

Full privileges

Privileges suspended upon withdrawal

Full privileges; borrowing privileges end last day of finals

No privileges

No privileges

No privileges

Full privileges

Privileges suspended upon withdrawal

No privileges

No privileges

In library privileges upon verification In library privileges upon verification None

In library privileges

Privileges suspended upon withdrawal

Full privileges; borrowing privileges end last day of finals In library privileges

No privileges

No privileges

In library privileges; borrowing privileges for a fee; No privileges

n/a

n/a

n/a

n/a

n/a

n/a

Privileges based on home library

n/a

No privileges

No privileges

Privileges based on home library

None

None

n/a

Full privileges; borrowing privileges end last day of finals None

None

None

None

In library privileges

Full privileges

n/a

Full privileges; borrowing privileges

No privileges

No privileges

Sponsored JHED required for

Subject Policy Number Effective Date Page Supersedes upon verification In library Full privileges n/a privileges upon verification No privileges extended to contractors In library If JHED is issued n/a privileges then full privileges upon verification None None n/a In library Full privileges n/a privileges upon verification

end 2 weeks prior to termination Full privileges; borrowing privileges end 2 weeks prior to termination

Non-Affiliated RAs

None

Staff

None

SAIS Europe Staff non-JHU

Adjuncts

Contractors Sponsored (Friends of SAIS) Donors Visiting Scholars

Exec Ed SAIS Spouses/ Domestic Partners Student to Staff Transition

Staff to student transition

Student to faculty transition

Graduated students to research assistant (Temporary status)

Resource Access TBD 10/31/2014 8 of 11 N/A privileges(faculty) No privileges

No privileges

Sponsored JHED required for privileges(faculty)

Full privileges as long as JHED is active

No privileges

No privileges

Full privileges as long as JHED is active

None Full privileges; borrowing privileges end 2 weeks prior to termination

None No privileges

None No privileges

None Privilege ends 2 weeks following termination

Limited privileges based on proxy application Full privileges; borrowing privileges end 2 weeks prior to termination Full privileges as long as JHED is active

No privileges

No privileges

No privileges

No privileges

No privileges

Sponsored JHED required for privileges

No privileges

No privileges

No privileges

Limited privileges based on proxy application Full privileges

n/a

In library privileges upon verification None

If JHED is issued then full privileges

n/a

TBD

TBD

No privileges

No privileges

No privileges

None

Study space access

Privileges suspended upon withdrawal n/a

Study space access

No privileges

No privileges

No privileges

Continuation of full privileges but need to be informed of the switch Continuation of full privileges but need to be informed of the switch Continuation of full privileges but need to be informed of the switch Continuation of full privileges but need to be informed of the switch

Full privileges

n/a

Full privileges; borrowing privileges end last day of finals

No privileges

No privileges

No privileges

Full privileges

Privileges suspended upon withdrawal

Full privileges; borrowing privileges end last day of finals

No privileges

No privileges

In library privileges; borrowing privileges for a fee;

Full privileges

n/a

Full privileges; borrowing privileges end last day of finals

No privileges

No privileges

In library privileges; borrowing privileges for a fee or sponsored JHED required for privileges(faculty)

Full privileges

n/a

Full privileges; borrowing privileges end last day of finals

No privileges

No privileges

No privileges

n/a

Subject Policy Number Effective Date Page Supersedes

Resource Access TBD 10/31/2014 9 of 11 N/A

Building Access

Admitted

Made Aware

Current

Withdrawn

Full access granted upon receipt of JCard

Withdrawn Acceptance Access revoked upon withdrawal; must follow visitor protocols

MA

Must follow visitor protocols.

Full access during building open hours

Full access to end 90 days after last day of last enrolled semester; then must follow visitor protocols.

MIEF

Must follow visitor protocols.

Full access granted upon receipt of JCard

Access revoked upon withdrawal; must follow visitor protocols

Full access during building open hours

Full access to end 90 days after last day of last enrolled semester; then must follow visitor protocols.

MIPP

Must follow visitor protocols.

Full access granted upon receipt of JCard

Access revoked upon withdrawal; must follow visitor protocols

Full access during building open hours

Full access to end 90 days after last day of last enrolled semester; then must follow visitor protocols.

GPP

Must follow visitor protocols.

Full access granted upon receipt of JCard

Access revoked upon withdrawal; must follow visitor protocols

Full access during building open hours

Full access to end 90 days after last day of last enrolled semester; then must follow visitor protocols.

PHD

Must follow visitor protocols.

Full access granted upon receipt of JCard

Access revoked upon withdrawal; must follow visitor protocols

Full access during building open hours

Full access to end 90 days after last day of last enrolled semester; then must follow visitor protocols.

Chinese HNC Certificate and MAIS Students

Must follow visitor protocols.

Full access granted upon receipt of JCard

Access revoked upon withdrawal; must follow visitor protocols

Full access during building open hours

Full access to end 90 days after last day of last enrolled semester; then must follow visitor protocols.

Certificate

Must follow visitor protocols.

Full access granted upon receipt of JCard

Access revoked upon withdrawal; must follow visitor protocols

Full access during building open hours

Full access to end 90 days after last day of last enrolled semester; then must follow visitor protocols.

Non-Degree

Must follow visitor protocols.

Full access granted upon receipt of JCard

Access revoked upon withdrawal; must follow visitor protocols

Full access during building open hours

Access suspended upon being marked inactive in ISIS. Must follow visitor protocols.

Exchange Students

Must follow visitor protocols.

Full access granted upon receipt of JCard

Access revoked upon withdrawal; must follow visitor protocols

Full access during building open hours

Access suspended upon being marked inactive in ISIS. Must follow visitor protocols.

Summer Program Students (Julie)

Must follow visitor protocols.

Full access granted upon receipt of JCard

Access revoked upon withdrawal; must follow visitor protocols

Full access during building open hours

Full access to end 90 days after last day of last enrolled semester; then must follow visitor protocols.

Dual Degree

Must follow visitor protocols.

Full access granted upon receipt of JCard

Access revoked upon withdrawal; must follow visitor protocols

Full access during building open hours

Full access to end 90 days after last day of last enrolled semester; then must follow visitor protocols.

Joint Degree

Must follow visitor protocols.

Full access granted upon receipt of JCard

Access revoked upon withdrawal; must follow visitor protocols

Full access during building open hours

Full access to end 90 days after last day of last enrolled semester; then must follow visitor protocols.

Inactive and Leaves of Absence Full access to end 90 days after last day of last enrolled semester; then must follow visitor protocols. Full access to end 90 days after last day of last enrolled semester; then must follow visitor protocols. Full access to end 90 days after last day of last enrolled semester; then must follow visitor protocols. Full access to end 90 days after last day of last enrolled semester; then must follow visitor protocols. Full access to end 90 days after last day of last enrolled semester; then must follow visitor protocols. Full access to end 90 days after last day of last enrolled semester; then must follow visitor protocols. Full access to end 90 days after last day of last enrolled semester; then must follow visitor protocols. Access suspended upon being marked inactive in ISIS. Must follow visitor protocols. Access suspended upon being marked inactive in ISIS. Must follow visitor protocols. Full access to end 90 days after last day of last enrolled semester; then must follow visitor protocols. Full access to end 90 days after last day of last enrolled semester; then must follow visitor protocols. Full access to end 90 days after last day of last enrolled semester; then must follow visitor protocols.

Alum or Retiree Full access to end 90 days after graduation date; then must follow visitor protocols. Full access to end 90 days after graduation date; then must follow visitor protocols. Full access to end 90 days after graduation date; then must follow visitor protocols. Full access to end 90 days after graduation date; then must follow visitor protocols. Full access to end 90 days after graduation date; then must follow visitor protocols. Full access to end 90 days after graduation date; then must follow visitor protocols. Must follow visitor protocols.

Must follow visitor protocols.

Must follow visitor protocols.

Must follow visitor protocols.

Full access to end 90 days after graduation date; then must follow visitor protocols. Full access to end 90 days after graduation date; then must follow visitor protocols.

Subject Policy Number Effective Date Page Supersedes

Resource Access TBD 10/31/2014 10 of 11 N/A

Visiting Students

Must follow visitor protocols.

Full access granted upon receipt of JCard

Access revoked upon withdrawal; must follow visitor protocols

Full access during building open hours

Access revoked upon withdrawal; must follow visitor protocols

n/a

JHU Affiliate

Must follow visitor protocols.

Must follow visitor protocols.

Access revoked upon withdrawal; must follow visitor protocols

Full access to end 90 days after last day of last enrolled semester; then must follow visitor protocols.

Must follow visitor protocols.

Faculty

n/a

n/a

n/a

Building access granted for students with JCard which includes student photo; must check in with building guard Full access 24/7

n/a

n/a

n/a

Full access 24/7

Full access 24/7 as long as they are still employed by SAIS Full access 24/7 as long as they are still employed by SAIS

Must follow visitor protocols.

Dean

Access revoked upon termination; must follow visitor protocols Access revoked upon termination; must follow visitor protocols

Adjuncts

n/a

n/a

n/a

Full access 24/7

n/a

n/a

n/a

Access depends on terms of contract

Full access 24/7 as long as they are still employed by SAIS n/a

n/a

Contractors

Access revoked upon termination; must follow visitor protocols Access revoked upon termination; must follow visitor protocols

Sponsored (Friends of SAIS) Donors

n/a

n/a

n/a

Must follow visitor n/a protocols.

n/a

n/a

n/a

n/a

n/a

n/a

n/a

Visiting Scholars

n/a

n/a

n/a

n/a

n/a

NonAffiliated RAs Staff

n/a

n/a

n/a

Must follow visitor n/a protocols. Full access 24/7 Access revoked upon termination; must follow visitor protocols Must follow visitor n/a protocols.

n/a

n/a

n/a

n/a

n/a

Full access 24/7

n/a

Must follow visitor protocols.

Student Workers

n/a

n/a

n/a

n/a

n/a

SAIS Europe Staff nonJHU Exec Ed

n/a

n/a

n/a

Case by case, subject to approval by Director of Operations Full access during building open hours Full access during building open hours

Access revoked upon termination; must follow visitor protocols Access revoked upon termination; must follow visitor protocols Access revoked upon termination; must follow visitor protocols Access revoked upon termination; must follow visitor protocols

n/a

Visitors

Must Must follow Access revoked upon follow visitor protocols. withdrawal; must visitor follow visitor protocols protocols. Please see the visitor protocol addendum

n/a

Access revoked immediately upon completion of program; must follow visitor protocols. Must follow visitor protocols.

Must follow visitor protocols.

n/a

Must follow visitor protocols.

U

VISITORS • •

•

• • • • • • • • •

Subject Policy Number Effective Date Page Supersedes

Resource Access TBD 10/31/2014 11 of 11 N/A

Ask for and verify a Photo ID. Look at the picture and identifiers on the ID, look back at the individual, look back at the ID making certain the photo and identifiers match Call the faculty or staff office which is listed in the faculty / staff telephone directory to determine if the visitor has authorization. Be sure that you have made every effort to identify the person by name. If the visitor does not have authorization to be on site please ask them to vacate the premise. Advise the other security front desks and supervisors via SDCES by giving a detailed description of the person if necessary. Note the incident in the daily log/journal, and file an incident report. These documents are located at each security desk. Call Metropolitan Police Department on 911 if the person refuses to leave. All visitors entering the facility are required to produce a valid photo ID to be signed into the visitor log and issued a visitor tag. The officer will verify the identification provided by actually viewing the identification presented. Simply allowing an individual to flash identification is not sufficient. For visitors of faculty and staff, verify appointment by calling the office before giving access to the visitor unless a prior directive has been given. For visitors to departments such as Admissions and Registrar’s office, no prior call is necessary. No visitor should be allowed access into the facility without signing in first. Once a visitor has been signed in and directed to the person whom they are visiting, the visitor becomes the responsibility of that person. All visitors of Advanced Academic Programs staff should be signed in and directed to suite B104 for assistance.