A BRIEF INTRODUCTION TimeDESK Payroll software can be used to standardize the way a company handles the calculation and processing of its payroll. Payroll software can be used not only to calculate money due to employees, but also to provide for the easy keeping of accurate records. Essentially, payroll software can help to streamline the entire process, making the task of processing payroll less time-consuming and cumbersome. Some companies choose to outsource their payroll requirements. While this is a viable alternative, many companies find that keeping processing in-house by using payroll software is more practical. Doing so offers a high level of flexibility, affording businesses the ability to make changes with relative ease and to keep records maintained according to their unique needs. Even such things as reimbursing employees for expenses may be easier when payrollsoftware is used. TimeDESK Payroll software can be used to make quick work of calculating necessary Government and State Standard Forms. Instead of doing/filling such calculations/forms by hand and risking unfortunate errors, the user can allow the program to handle the generation of Forms as per the Govt Set Standards. TimeDESK Payroll can be choosen to work in conjunction with professional payroll services. A company might decide to use TimeDESK to handle the information and reports an outside payroll service might need to process the company’s payroll. Using TimeDESK decreases the risk of human error or of something going wrong within a pay period, even if a vital administrative employee is out sick at the end of a pay period. The software can be used to send the pertinent information to the payroll service automatically, taking pressure off administrative staff to get payroll reports in on time. Moreover, TimeDESK Software has the flexibility to create user defined parameter taking in view the constrainst of change of govt laws.
WHY USE “TimeDESK Payroll ”?
Saving time for your HR /Accountant or book-keeper that was previously spent processing your old manual Payroll system data.
To allow your attendance data to be collected at a centralized location like HO and processed and reported on central location without the need for extra work.
So that individual Government Laws as per the company are no longer a problem and can be adhered to in just seconds rather than hours spent on manual calculations.
To help you keep track of your real labor costs as well as preventing overpayments, both of which will impact immediately on your bottom line.
So that you and your supervisors can know who is at work in just seconds saving you time and allowing you to react more quickly to staffing problems.
Developed with latest features which supports all type of database namely SQL/Oracle/MY SQL etc.
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Features and USP of “TimeDESK Payroll”? FORMULA (USER DEFINED): User can build formula, can define heads of pay (including functions like (if, and, mod, int, min, or, not, floor, ceiling, round etc..); math operators like (,), *, +, -, =, = etc and fields like age in years, gender, category etc apart from an unparalleled combination of your company's earnings & deductions. SALARY CALCULATION : Different types of salary calculation methods based on annual / calendar / 30 days / calendar excluding weekly offs / daily basis etc. REPORT WRITER: TimeDESK Payroll has a very flexible report writer built into it. Besides all the statutory reports and monthly pay slips, payroll sheets and other standard management reports, the user can design his own customized reports by selecting many of the fields within the reports. Report Writer can save your different query any conditional display of report made possible. ARREARS CALCULATION: TimeDESK Payroll automates the whole process without any human intervention saving enormous amount of time. You may set up rules for each allowance and deduction whether they affect arrears or not. You can run arrears which can be on random basis , bring to the specific amount, bring the same to the latest pay structure. MONTHLY RECONCILIATION : TimeDESK Payroll produces report like why there is a difference of pay against last month. It can be coz of New Recruitments, Resignation, Absenteeism or Over Work etc. The whole process is very user friendly that user can select his own criteria to get the accurate result. LOAN MANAGEMENT • • • • • • • • •
Management of different loans given to employees. User definable loan name. Automatic interest calculation for Loans with EMI option . Auto/manual deduction from payslip till full recovery of loan. Provision of lumsum loan recovery Monthwise Breakup Report for installments deducted. Last balance report for loans. Management of multiple of loan through single deduction from salary Auto calculation of Interest Perk (as per IT calculation).
SECURITY MANAGEMENT • Login Manager : Unlimited user can defined. • Company Access Right: Allows to access defined company to specific user. • User Roll : Add new user, Defined company right, Define department right, define User Level (Administrator,Supervisor, User)Payroll Calculation Setup • Define Multiple Earning Heading • Define Multiple Deduction Heading • All Earning and Deductions are based on formula defined by user. • User define Setup for PF/ ESI/ TDS/ Bonus/ Gratuity/ and Reimbursement . • Multiple payment mode • Round off method for all Earning and Deductions. TimeDESK Pro. Payroll Manual
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SYSTEM REQUIREMENT Microsoft ® Internet Explorer 6.0 Microsoft ® Windows ® 98 (including SE)/Me/2000 (Professional, Server and Advanced)/XP (Home or Professional) Intel ® Pentium ® 166 MHz or higher CPU (Pentium II or higher recommended) Super VGA (800 x 600) or higher resolution video adapter and monitor 32 MB RAM (64 MB or more recommended) 65 MB of available hard disk space (125 MB or more recommended) Once you login to the software, you will get the screen as given below. The screen shows the details in a tree view and upon selection of a particular menu, the sub sections can be viewed :
COMPLETE SOFTWARE IN BRIEF
PAYROLL MASTERS These masters are created to run the Payroll effectively. The Payroll masters are shown below: All the masters contain the buttons as highlighted below which are used for the actions as mentioned : The Append Option is used to add new records. The Modify option is used to modify the existing records. The Delete option is used to delete existing records. The Find option is used to Find a record. BANK MASTER The details of the bank where the salary of the employees is credited is entered here. This is usually used to generate the bank related reports.
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DISPENSARY MASTER The details of the Dispensary where the employees claim for the ESI facility.
STATE MASTER The details of the State where the company operates from are defined in this master.
FORMULAE SETTING You can define the formulae under given field names. Each formula should have an unique code. These formulas are used for computing elements of salary as defined in the master. When you choose Formula Setting option then screen looks like the figure as shown below :
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You can select the formulae code of the desired code. Accordingly the formuale can be set. The desired fields can be selected and the appropriate operators can be used. For addition use (+), for Subtraction use (-),For Multiplication use (*) and for Division use (/) Points to be taken care of: 1. All formulas must be included within the parenthesis i.e. ( ) 2. There should be at least one blank space before and after any field name or operator sign. 3. You can make conditions in the Formula by using the standard IF-THEN-ELSE structure as shown in the example : 4. IF ( ( BASIC / MON_DAY ) * TDAYS ) >> 6500 THEN ( 6500 * PF ) / 100 ELSE ( ( ( BASIC / MON_DAY ) * TDAYS ) * PF ) / 100 5. Please note that for Greater Than symbol “>” use “>>” , for Less Than symbol “
