McLane Electronic Data Interchange
855 Purchase Order Acknowledgement ANSI X.12 Version 5010 *** HEADER AREA *** SEG ID ISA ST BAK REF SAC ITD DTM TD5 N9 MTX N1 N3 N4
SEGMENT NAME Interchange Control Header Transaction Set Header Beginning Segment for Purchase Order Acknowledgement Reference Numbers LOOP ID -SAC Service, Promotion, Allowance, or Charge Information Terms of Sale/Deferred Terms of Sale Date/Time Reference Carrier Details (Routing Sequence/Transit Time) LOOP ID -N9 Reference Number Message Text LOOP ID -N1 Name Address Information Geographic Location
REQ DES M M M
MAX USE 1 1 1
O
>1
O
1
O O O
5 10 12
O O
1 >1
O O O
1 2 1
O
LOOP REPEAT
25
1000
200
*** DETAIL AREA *** LOOP ID -PO1
100000
PO1
Baseline Item Data
PID PO4
Product/Item Description Item Physical Details
O O
SAC
LOOP ID -SAC Service, Promotion, Allowance, or Charge Information
O
1 1000 1 >1 25 1
M O M M M
1 1 1 1 1
LOOP ID -PID
*** SUMMARY AREA *** CTT AMT SE GE IEA 1
Transaction Totals Monetary Amount Transaction Set Trailer Functional Group Trailer Interchange Control Trailer
1
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McLane Electronic Data Interchange
ISA Interchange Control Header ISA*00* *00* *01*SENDERS ID*01*RECEIVERS ID*YYMMDD*HHMM*^*00501*123456789* 0*P*> Element Description Qualifiers/Definitions Length Element # Min/Max ISA01 Authorization Information 00 No Authorization Sent 2/2 I01 Qualifier ID ISA02 Authorization Information Leave Blank 10/10 I02 AN ISA03 Security Information Qualifier 00 No Security Information 2/2 I03 Present ID ISA04 Security Information Leave Blank 10/10 I04 AN ISA05 Interchange ID Qualifier 01 DUNS Number 2/2 I05 14 DUNS Number + 4 char suffix ID ZZ Mutually Defined ISA06 Interchange Sender ID Sender’s Identification Number 15/15 I06 AN ISA07 Interchange ID Qualifier 01 DUNS Number 2/2 I05 16 DUNS + 4 char suffix ID ISA08 Interchange Receiver ID Receiver’s Identification Number 15/15 I07 AN ISA09 Interchange Date YYMMDD 6/6 I08 DT ISA10 Interchange Time HHMM 4/4 I09 TM ISA11 Repetition Separator ^ 5E 1/1 I10 ID ISA12 Interchange Control Version 00501 Version 4, Release 1 5/5 I11 Number ID ISA13 Interchange Control Number Control Number assigned by the 9/9 I12 sender N0 ISA14 Acknowledgment Requested 0 Acknowledgment Requested 1/1 I13 ID ISA15 Interchange Usage Indicator P Production 1/1 I14 T Test ID ISA16 Component Element Separator > ASCII - 3E 1/1 I15 Note: Data Element ISA14 does not refer to the functional acknowledgment (transaction set 997). McLane requires the use of the Functional Acknowledgment (997) in all cases. The following data element attributes are used in this document. Attribute Type Symbol Attribute Type Symbol Numeric Nn (n indicates decimal ISA Date DT (YYMMDD) postions) All other dates DT (CCYYMMDD) Decimal Number R Time TM (HHMMSSd..d) Identifier ID Binary B String AN Fixed-Length String FS
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McLane Electronic Data Interchange GS Function Group Header GS*PR*SENDERS ID*RECEIVERS ID*CCYYMMDD*HHMM*123456789*X*005010 Element Description Qualifiers/Definition Element # GS01 Functional Identifier Code PR Purchase Order 479 Acknowledgment GS02 Application Sender's Code Sender's Code 142 GS03 Application Receiver's Code Receiver’s Code 124 GS04 Group Date CCYYMMDD 373 GS05 Group Time HHMM 337
Length Min/Max 2/2 ID 2/15 AN 2/15 AN 8/8 DT 4/8 TM
GS06 28 GS07 455 GS08 480
1/9 N0 1/2 ID 1/12 AN
Group Control Number Responsible Agency Code Version/Release/Industry Identifier Code
ST Transaction Set Header ST*855*000000123 Element Description Element # ST01 Transaction Set Identifier Code 143 ST02 Transaction Set Control Number 329
Control Number assigned by the Sender X X12 005010
Qualifiers/Definition 855 Purchase Order Acknowledgment Control Number assigned by originator
BAK Beginning Segment for Purchase Order Acknowledgement BAK*00*AP*SWA0006709-01*20060104 Element Description Qualifiers/Definition Element # BAK01 Transaction Set Purpose 00 Original 353 BAK02 Acknowledgement Type AP Acknowledge - Production 587 Replenishment AE Acknowledge with Exception Detail Only AC Acknowledge with Detail and Change BAK03 Purchase Order Number Identifying Number for Purchase 324 Order Assigned by the Orderer BAK04 Purchase Order Date CCYYMMDD 373
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McLane Electronic Data Interchange
Length Min/Max 3/3 ID 4/9 AN
Length Min/Max 2/2 ID 2/2 ID
1/22 AN 8/8 DT
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McLane Electronic Data Interchange REF Reference Numbers REF*VN*18231 Element Description Element # REF01 Reference Number Qualifier 128 REF02 Reference Number 127
Qualifiers/Definition VN Vendor Number Vendor Number Assigned by McLane Company
Length Min/Max 2/3 ID 1/50 AN
SAC Service, Promotion, Allowance or Charge Information SAC*A*H300***200***1.32****02*123456**Stamping Element Description Qualifiers/Definition Element # SAC01 Allowance or Charge Indicator A Allowance 248 SAC02 Service, Promotion, Allowance, or Code identifying the service, 1300 Charge Code promotion, allowance, or charge. SAC05 Amount Amount 610 SAC08 Allowance or Charge Rate Allowance or Charge Rate per unit 118 SAC12 Allowance or Charge Method of 02 Off invoice 331 Handling Code SAC13 Reference Number Reference Number 127 SAC15 Description Description of Allowance or Charge 352
Length Min/Max 1/1 ID 4/4 ID 1/15 N2 1/9 R 2/2 ID 1/50 AN 1/80 AN
ITD Terms of Sale/Deferred Terms of Sale ITD*01*3*2**15**30 Element Description Element # ITD01 Terms Type Code 336 ITD02 Terms Basis Date Code 333 ITD03 Terms Discount Percent 338
Length Min/Max 2/2 ID 1/2 ID 1/6 R
ITD05 351
Terms Discount Days Due
ITD07 386
Terms Net Days
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Qualifiers/Definition 01 Basic Not a complete list 2 Delivery Date 3 Invoice Date Terms discount percentage expressed as a percentage if an invoice is paid before the Terms Discount Due days or date Number of days in the discount period by which payment is due if discount is earned Number of days until total invoice amount is due
McLane Electronic Data Interchange
1/3 N0 1/3 N0
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DTM Date/Time Reference DTM*002*19990126 Element Description Element # DTM01 Date/Time Qualifier 374 DTM02 Date 373
Qualifiers/Definition 002 Delivery Date 118 Pickup Requested CCYYMMDD
TD5 Carrier Details (Routing Sequence/Transit Time TD5****M Element Description Qualifiers/Definition Element # TD504 Transportation Method/Type Code K Backhaul 91 M Motor (Common Carrier) L Vantix Shipment N9 Reference Number N9*LJ*LA Element Description Element # N901 Reference Number Qualifier 128 N902 Reference Number 127
Qualifiers/Definition LJ
Local Jurisdiction
LA XX
Louisiana All other Jurisdictions
N1 Name N1*BT*McLane Company, INC.*UL*0083967001006 N1*PD*John T. Buyer N1*ST*McLane Southwest*UL*0083967001006 Element Description Qualifiers/Definition Element # N101 Entity Identifier Code BT Bill To Party 98 PD Purchasing Department Buyer ST Ship To N102 Name Free form text name 93 N103 Identification Code Qualifier UL Global Location Number 66 (GLN) N104 Identification Code Identification Code 67
N3 Address Information N3*P. O. BOX 6131 May 2008
Length Min/Max 3/3 ID 8/8 DT
Length Min/Max 1/2 ID
Length Min/Max 2/3 ID 1/50 AN
Min/Max Attributes 2/3 ID
1/60 AN 1/2 ID 2/80 AN
(Bill To Address)
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Element Element # N301 166
Description
Qualifiers/Definition
Address Information
Free form text for line 1 of address
N4 Geographic Location N4*Temple*TX*76503 (Bill To Address) N4*Kissimmee*FL*34758 (Ship To Address) Element Description Qualifiers/Definition Element # N401 City Name Free form text for city name 19 N402 State or Province Code State/Province Abbreviation 156 N403 Postal Code Zip Code 116
Min/Max Attributes 1/55 AN
Min/Max Attributes 2/30 AN 2/2 ID 3/15 ID
PO1 Purchase Order Baseline Item Data PO1**125*CA*20.84**CB*000431163*UA*007331037467*UK*00123456789012*VN*P982523 22 Element Description Qualifiers/Definition Length Element # Min/Max PO102 Quantity Ordered Numeric value of quantity ordered 1/15 380 R PO103 Unit of Measurement Code CA Case 2/2 355 ID PO104 Unit Price Price per unit of product, service, 1/17 212 commodity, etc. R PO106 Product/Service ID Qualifier CB Buyer's Catalog Number 2/2 235 ID PO107 Product/Service ID McLane Item Number 1/48 234 AN PO108 Product/Service ID Qualifier UA UPC Case Code 2/2 235 ID PO109 Product/Service ID Case UPC Number 1/48 234 AN PO110 Product/Service ID Qualifier UK GTIN 14-digit Data Structure 2/2 ID PO111 Product/Service ID Case UPC Number GTIN 14-digit 1/48 Data Structure AN PO112 Product/Service ID Qualifier VN Vendor’s Item Number 2/2 ID PO113 Product/Service ID Vendor’s Item Number 1/48 AN PID Product/Item Description PID*F****NAPKIN 13x17
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Element Element # PID01 349 PID05 352
Description
Qualifiers/Definition
Item Description Type
F Free Form
Description
Free form description of the product/ item.
PO4 Item Physical Details PO4*5*************24 Element Description Element # PO401 Pack 356 PO414 Inner Pack 810
Qualifiers/Definition Number of inner pack units per outer pack unit Number of units in each selling pack
Length Min/Max 1/1 ID 1/80 AN
Length Min/Max 1/6 N0 1/6 N0
SAC Service, Promotion, Allowance or Charge Information SAC*A*H300***200***1.32****02*123456**Stamping Element Description Qualifiers/Definition Element # SAC01 Allowance or Charge Indicator A Allowance 248 SAC02 Service, Promotion, Allowance, or Code identifying the service, 1300 Charge Code promotion, allowance, or charge. SAC05 Amount Amount 610 SAC08 Allowance or Charge Rate Allowance or Charge Rate per unit 118 SAC12 Allowance or Charge Method of 02 Off invoice 331 Handling Code SAC13 Reference Number Reference Number 127 SAC15 Description Description of Allowance or Charge 352
Length Min/Max 1/1 ID 4/4 ID 1/15 N2 1/9 R 2/2 ID 1/50 AN 1/80 AN
CTT Transaction Totals CTT*1*125*131*LB*250*CF Element Description Element # CTT01 Number of Line Items 354 CTT02 Hash Total 347 CTT03 Weight 81 CTT04 Unit of Measurement Code 355
Length Min/Max 1/6 N0 1/10 R 1/10 R 2/2 ID
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Qualifiers/Definition Total number of line items in the transaction set Total items ordered Numeric Value of Weight LB Pound
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CTT05 183 CTT06 355
Volume
Value of Volumertic Measure
Unit of Measurement Code
CF Cubic Feet
AMT Monetary Amount AMT*TT*69.69 Element Description Element # AMT01 Amount Qualifier Code 522 AMT02 Monetary Amount 782 SE Transaction Set Trailer SE*12*123456789 Element Description Element # SE01 Number of included segments 96 SE02 Transaction Set Control Number 329
GE Functional Group Trailer GE*1*123456789 Element Description Element # GE01 Number of Transaction Sets 97 Included GE02 Group Control Number 28
IEA Interchange Control Trailer IEA*1*123456789 Element Description Element # IEA01 Number of included functional I16 groups IEA02 Interchange Control Number I12
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Qualifiers/Definition TT Total Transaction Amount Monetary Amount
Qualifiers/Definition Total number of segments including ST and SE segments Same control number used in the ST segment
Qualifiers/Definition Total number of transaction sets included in the functional group Same control number used in the GS segment
Qualifiers/Definition A count of functional groups included in a transmission Same control number used in the ISA segment
McLane Electronic Data Interchange
1/8 R 2/2 ID
Length Min/Max 1/3 ID 1/18 R
Min/Max Attributes 1/10 N0 4/9 AN
Min/Max Attributes 1/6 N0 1/9 N0
Min/Max Attributes 1/5 N0 9/9 N0
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