660MW Combined Cycle Gas Turbine Power Plant

Stakeholder Engagement Plan (SEP)

October 2015 Rotan Power Limited

660MW Combined Cycle Gas Turbine Power Plant 357718

PWR

PHR

01

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C:\Users\sto29582\Documents\Takoradi LNG\Rotan Power CCGT SEP v3_Final for disclosure.docx 30 October 2015

Stakeholder Engagement Plan (SEP) 660MW Combined Cycle Gas Turbine Power Plant Stakeholder Engagement Plan (SEP)

October 2015

Rotan Power Limited

P.O. Box CT 6218 Cantonments Accra Ghana

Mott MacDonald, Victory House, Trafalgar Place, Brighton BN1 4FY, United Kingdom T +44 (0)1273 365 000 F +44(0) 1273 365 100 W www.mottmac.com

660MW Combined Cycle Gas Turbine Power Plant Stakeholder Engagement Plan (SEP)

Issue and revision record

Revision A

Date 18 Sep 2015

Originator P. Gouws

Checker M. Rowan

Approver M. Rowan

Description First draft SEP

B

16 Oct 2015

P. Gouws

M. Rowan

I. Scott

Second draft SEP

C

29 Oct 2015

P. Gouws

M. Rowan

N. Stone

Final for disclosure

Information class:

Standard

This document is issued for the party which commissioned it and for specific purposes connected with the above-captioned project only. It should not be relied upon by any other party or used for any other purpose.

We accept no responsibility for the consequences of this document being relied upon by any other party, or being used for any other purpose, or containing any error or omission which is due to an error or omission in data supplied to us by other parties. This document contains confidential information and proprietary intellectual property. It should not be shown to other parties without consent from us and from the party which commissioned it.

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660MW Combined Cycle Gas Turbine Power Plant Stakeholder Engagement Plan (SEP)

Contents

Chapter

Title

Page

Glossary of Terms

i

1

Introduction

1

2

Project Location and Description

2

3

National and International Regulatory Requirements

8

4

Summary of Previous Stakeholder Engagement

10

5

Stakeholder Identification and Analysis

11

6

Stakeholder Engagement Activities

15

7

Implementation Timescales and Responsibilities

19

8

Project Grievance Mechanism

21

9

Documentation, Monitoring and Reporting

24

Appendices

25

Appendix A. Grievance Registration Form _________________________________________________________ 26 Appendix B. Record of Meetings ________________________________________________________________ 27

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660MW Combined Cycle Gas Turbine Power Plant Stakeholder Engagement Plan (SEP)

Glossary of Terms

Term

i

Definitions in line with International Finance Corporation (IFC) Good Practice Handbook on Stakeholder Engagement (2007) and Performance Standards

Consultation

Consultation is a two-way process of dialogue between the project company and its stakeholders. Stakeholder consultation is about initiating and sustaining constructive external relationships over time.

Grievance Mechanism

Procedure provided by a project to receive and facilitate resolution of affected communities’ concerns and grievances about the project’s environmental and social performance.

Environmental and Social Impact Assessment (ESIA)

A forward-looking instrument that is able to proactively advise decision-makers on what might happen if a proposed activity is implemented. Impacts are changes that have environmental, political, economic or social significance to society. Impacts may be positive or negative and may affect the environment, communities, human health and well-being, desired sustainability objectives, or a combination of these.

Information Disclosure

Disclosure means making information accessible to interested and affected parties (stakeholders). Communicating information in a manner that is understandable to stakeholders is an important first and ongoing step in the process of stakeholder engagement. Information should be disclosed in advance of all other engagement activities, from consultation and informed participation to negotiation and resolution of grievances. This will make engagement more constructive.

Stakeholders

Stakeholders are persons or groups who are directly or indirectly affected by a project, as well as those who may have interests in a project or the ability to influence its outcome, either positively or negatively.

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660MW Combined Cycle Gas Turbine Power Plant Stakeholder Engagement Plan (SEP)

1

Introduction

1.1

Stakeholder Engagement Plan Overview

Rotan Power Limited (the Project Proponent) is developing a combined cycle gas turbine (CCGT) gas fired power plant (henceforth referred to as the ‘Project’) in Takoradi, Ghana. The proposed Project is in the planning phase and an Environmental and Social Impact Assessment (ESIA) is under preparation. This document is the Project’s Stakeholder Engagement Plan (SEP). The purpose of the SEP is to manage stakeholder engagement activities for the lifetime of the Project. It has been prepared in line with the laws of the Government of Ghana (GoG) and the requirements of international lenders, typified by the International Finance Corporation (IFC). The Project has been identified as being a Category A project which means that it could result in potentially significant and diverse adverse future environmental and/or social impacts. Stakeholder engagement has been planned in line with IFC requirements for Category A projects specifically. This SEP orients information disclosure, consultation and engagement processes so that stakeholders can best contribute to the Project. The SEP proposes how to engage with stakeholders in ways that enhance the understanding of the Project and its anticipated impacts amongst interested and affected parties. The SEP aims to provide adequate and timely information to affected communities and other stakeholders, and to give these groups sufficient opportunity to voice their opinions and concerns. The structure of this SEP is: Chapter 2: Project location and description Chapter 3: Summary of Ghanaian legal requirements and international requirements for consultation and disclosure Chapter 4: Summary of previous stakeholder engagement Chapter 5: Stakeholder identification and analysis Chapter 6: Stakeholder engagement activities Chapter 7: Implementation timescales and responsibilities Chapter 8: Project grievance mechanism Chapter 9: Monitoring and reporting More details about the Project are provided in the following section.

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660MW Combined Cycle Gas Turbine Power Plant Stakeholder Engagement Plan (SEP)

2

Project Location and Description

2.1

Overview

The proposed Project is located on the southwest coast of Ghana approximately 15km north east of the towns of Sekondi and Takoradi and approximately 250km west of Accra. The nearest settlement is the village of Aboadze located less than two kilometres east of the site. Approximately 25 acres of land has been acquired for the Project. An Environmental Impact Assessment (EIA) study is required to obtain approval from the Ghana Environmental Protection Agency (GEPA) to proceed with the proposed Project. The EIA requirements for Ghanaian approval are encapsulated in the ESIA which is currently under preparation. One set of documentation is being produced to satisfy both Ghanaian legislative requirements and the requirements of any international lenders. 2.2

Project Location

The proposed Project site is located near the town of Aboadze, within the Aboadze Power Enclave (APE) that has been designated as a power enclave by the GoG. A number of concessions have been granted to private power generation investors to develop thermal power plants in the TEE. Aboadze is located on the south eastern end of the Shama District. The district was established through a Legislative instrument (LI. 1882) in 2007 and gained administrative independence from the Shama Ahanta East Metropolitan Assembly (SAEMA). The Shama District is bordered to the west by the Sekondi Takoradi Metropolitan Area, to the east by the Komenda – Edina – Eguafo – Abrem District, to the north by the Mpohor Wassa East District, and to the south by the Gulf of Guinea. The district covers an area of 2 215 km . The Project is located on the coast adjacent to the beach and above the high tide line and is currently undeveloped, except for two disused buildings on the site. There is a small stand of coconut trees at the western extent of the site. To the east of the proposed Project site the Volta River Authority (VRA) is operating the existing T1 and T3 thermal power plants whilst T2 has been recently modified to a combined cycle configuration by the Takoradi International Company. Figure 2.1 below shows the location of the Project in relation to the existing Takoradi power plant.

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660MW Combined Cycle Gas Turbine Power Plant Stakeholder Engagement Plan (SEP)

Figure 2.1:

Source:

Project Location to the west of the existing VRA plants

Rotan Power

The Project includes the construction of a gas pipeline to enable the power station to be supplied from either the Ghana Gas gas station at Takoradi or the West African Gas Pipeline. The route of this buried gas pipeline is shown on Figure 2.2. The route of the line from the Ghana Gas gas station is undeveloped. It will be along low lying land for approximately 3km before making a connection into the Project. The land is characterised by long grasses, sparse clusters of small shrubs and trees, and large pools of water on account of the low lying nature of the land. An alternate fuel supply may be by means of the re-gasification of Liquefied Natural Gas (LNG). The offshore Floating Storage and Regasification Unit (FSRU) ship and a submarine gas pipeline bringing the regasified LNG to the power plant site are the subject of a separate ESIA, but the likely route of the submarine pipeline to the power station site is shown on Figure 2.1. The 330kV overhead transmission line will traverse from an indoor gas insulated switchgear (GIS) substation which will be built on the power station site at the northern extent of the site into the existing GRIDCo Aboadze substation lying to the north-east and within the existing VRA power plant site. The overhead transmission line will be approximately 500m in length and the environmental setting is the same as that of the power station site and buried on-shore gas pipeline.

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660MW Combined Cycle Gas Turbine Power Plant Stakeholder Engagement Plan (SEP)

Figure 2.2:

Source:

Onshore gas pipeline route

Rotan Power

Consultation with the Shama Chief was undertaken and an agreement was reached for land acquisition. The required land has been registered to the Project Proponent at the Public and Vested Lands registry. The Project acquired four land plots which have two privately owned derelict structures on them. The presence of tenants in these structures is to be confirmed and potential economic displacement will need to be investigated. The Project area of influence (AoI) includes the neighbouring landowners, communities, traditional and government authorities. These and other relevant stakeholders are identified in Section 5. 2.3

Project Description

The Project will consist of a number of components which are described in the following sub-sections.

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660MW Combined Cycle Gas Turbine Power Plant Stakeholder Engagement Plan (SEP)

2.3.1

Combined Cycle Blocks and Barges

The power station will be comprised of four barges. Each will carry the majority of components required for the operation of the power station and for power generation. On each barge there will be a combined cycle gas turbine block capable of generating 165MW. The combined cycle block will be composed of two gas turbine generating sets, two waste heat boilers and one steam turbine generating set, and its condenser. Each waste heat boiler will have its own exhaust stack, for a Project total of eight stacks. Shoreline marine works will be required in order to bring the barges onshore. A basin will be excavated in the beach and water will be pumped into the basin to raise the barges, which will allow them to be floated across to their final position. The water will be drained, the basin closed and the beach reinstated. This will mean that the barges will ultimately sit permanently above the highest wave point during high tide. 2.3.2

Cooling System

The main cooling requirement will be for the steam turbine condensers mounted on each barge. Cooling towers will provide the principal cooling for the power station and will be a low-level, fan-assisted, salt water evaporative type. The cooling towers will be mounted onshore and not on the barges. Circulating water pumps will draw water from concrete basins that will be set below site grade level and beneath the cooling towers. Water will be pumped to each condenser, with the warm water from the condenser outlets being carried back to be discharged to the upper level of the cooling towers. A cooling system for the alternators (driven by each turbine) will be provided. This will consist of a single grouping of two low-level, fan-assisted cooling towers to serve all alternators and will use fresh water for cooling purposes. 2.3.3

Seawater Intake and Discharge

A short breakwater will be constructed and this will carry the seawater intake pumping chamber, including the screens and pumps, plus a desalination and water treatment plant, and the waste water discharge pond. The seawater intake chamber will provide the seawater for make up to the principal cooling towers and water to the desalination plant. The seawater desalination and water treatment plant will supply the fresh water cooling tower, water for fuel oil washing, potable water, water for gas turbine washing, boiler feed make-up, and water for gas turbine injection. The seawater pumping and desalination plant will provide all water requirements of the power station, making it independent of any other water supply or bore waters. An aqueous effluent discharge pipe of 600mm diameter running approximately 100m offshore and buried in the seabed will be constructed. This will be for the discharge of salty water from the waste water discharge pond located on the breakwater. The main sources of waste water will be cooling tower blow down, which will dilute smaller quantities of desalination plant brine, storm water drainage from buildings and sealed areas, and sewage treatment plant discharge.

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660MW Combined Cycle Gas Turbine Power Plant Stakeholder Engagement Plan (SEP)

2.3.4

Onshore Gas Pipeline and Gas Receiving Station

A buried natural gas pipeline running approximately 3km from the Ghana Gas receiving station located to the north east to the power plant will be constructed with a spur from the header at the western end of the West African Gas Pipeline, as shown on Figure 2.2.The pipeline will be 20 inches in diameter with a design pressure of 100 bar. A gas receiving station will be built with a design pressure of 100 bar but with an expected normal operating pressure of 70 bar. The gas receiving station will be located within the power plant site but not on the barges. It will include all the equipment necessary to distribute gas (either natural gas or re-gasified LNG) to each of the gas turbines. A second gas receiving station may be provided on the power station site to receive re-gasified LNG from the offshore FSRU to supply the power station and it may also supply re-gasified LNG to the Ghana gas station. This second gas receiving station and the cross connection to the power station gas receiving station is the subject of a separate ESIA which is being prepared for the LNG project, which includes the FRSU and submarine gas pipeline. There will be no storage of gas on the site. 2.3.5

Power Export and 330kV Overhead Transmission Line

Generator step-up transformers will be mounted on each of the barges. These will be capable of stepping up from 11.5kV generation to 330kV transmission voltage. 330kV connections from the step-up transformers to the on-site, indoor GIS substation will be developed. An overhead transmission line carrying two 330kV circuits to the existing GRIDCo Aboadze substation, approximately 500m in length will ultimately connect the Project to the GRIDCo transmission system. This will allow dispatch of the power generated from the Project to where it is needed across Ghana. 2.3.6

Stand-by Fuel System

The stand-by fuel system will use distillate oil. Road tanker delivery facilities will be constructed. There will be two tanks to store the as-delivered fuel oil, plus one ‘clean’ fuel oil tank. The tanks will be located in a bunded oil compound, with a dedicated storm water system. Oil and oil film removal facilities will be installed in the drainage lines. 2.3.7

Buildings and Access

Single story, air conditioned, high quality buildings suitable for continuous 24 hour habitation will be constructed. These will house site security, the main plant control room, a laboratory for water and fuel oil monitoring, offices for the operation and maintenance staff, a medical room, general administration offices and a canteen.

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660MW Combined Cycle Gas Turbine Power Plant Stakeholder Engagement Plan (SEP)

There will be a workshop and warehouse with air conditioned office space, and mixed air conditioned and assisted-ventilation workshop and storage rooms, plus a firefighting area with air conditioned office, toilet and shower facilities, and a canopy for firefighting vehicles. Site access will be developed by upgrading the existing track ways used to access the site to a good quality sealed roadway which would be suitable for safe motor vehicle use, and to withstand repeated visits by loaded road tankers and other heavy vehicles. The upgrading will extend to the point of connection with the sealed public roads to the east of the VRA Power Plants. An emergency exit to the west of the site will also be developed. Parking bays will be provided on site and will include a permanent sun shade or canopies to protect from the sun and rainfall. 2.3.8

Accommodation Village

An accommodation village will be built and operated. This will house the permanent staff plus their immediate families. There will be four grades of housing and a community centre. It will be located on undeveloped land approximately 1km from the coast and 6km east of the Project site. This accommodation village is needed due to the pressure on local housing. It is intended that the main proportion of the staff will be recruited locally, and it is expected that not all staff will wish to leave their homes and move to the accommodation village. Therefore it is planned to build housing for around 80% of the permanent operation and maintenance staff and hence 80 workers.

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660MW Combined Cycle Gas Turbine Power Plant Stakeholder Engagement Plan (SEP)

3

National and International Regulatory Requirements

3.1

Overview

This section outlines the key legislation of Ghana applicable to the Project’s stakeholder engagement process as well as the requirements of the IFC regarding information disclosure, consultation and grievance redress that this Project will meet. 3.2

National Requirements

The impact assessment process is regulated by the Environmental Assessment Regulations (LI1 652, 1999 and amended in 2002) (the Regulations), the principle enactment within the Environmental Protection Act (Act 490 of 1994). Stakeholder engagement is an integral part of the EIA process. The Environmental Assessment Regulations (1999) require that activities likely to have an adverse effect on the environment must be subject to environmental assessment and issuance of a permit before commencement of the activity. The Regulations require that a scoping notice be advertised to relevant Ministries and in at least one national and one local newspaper. Copies of the Scoping Report must be made available to the general public in the Project locality for inspection. The Project must also advertise in a local and national paper on the release of the EIA report. Once the Environmental Impact Statement (EIS) is published it must be advertised and made available to the general public, public agencies, organisations, non-governmental organisations (NGOs), Metropolitan, Municipal and District Assemblies and local communities in order to allow these stakeholders to provide comments and suggestions on the proposed project. The Regulations also provide for the GEPA to hold public hearings if there is an adverse public reaction to the Project, if there is a need for resettlement, or if the project could have extensive effects on the environment. 3.3

International Requirements

The International Finance Corporation is the private sector arm of the World Bank Group. Public consultation, disclosure and stakeholder engagement are key requirements of the Performance Standards (PSs) embodied within IFC’s 2012 Policy on Social and Environmental Sustainability. The IFC PSs are applicable to private sector projects in emerging markets. Each PS has specific consultation requirements and these are embedded in the general requirements specified in PS 1: Assessment and Management of Environmental and Social Risks and Impacts. PS 1 refers to the need for and means of achieving community engagement, disclosure of relevant project information, appropriate consultation processes and grievance mechanisms throughout the project lifecycle. The main requirements for stakeholder engagement in projects are: Start as early as possible in the project cycle Continue throughout the life of the project Be free of external manipulation, interference, coercion, or intimidation

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660MW Combined Cycle Gas Turbine Power Plant Stakeholder Engagement Plan (SEP)

Where applicable enable meaningful community participation Be conducted on the basis of timely, relevant, understandable, and accessible information in a culturally appropriate format

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660MW Combined Cycle Gas Turbine Power Plant Stakeholder Engagement Plan (SEP)

4

Summary of Previous Stakeholder Engagement

4.1

Overview

This section presents a summary of the stakeholder engagement activities that have been undertaken to date on the Project. 4.2

Stakeholder Engagement Carried Out To Date

Preliminary introductory meetings where held with the following stakeholders: Date

Location

Activity

Stakeholders Consulted

Monday 27 July 2015

Takoradi

Meeting at Shama District Assembly

Hon Kojo Appiah (DCE), Vincent Mawuli Wordi (Budget Officer) Rhoda Boachie-Ansah (Admin Officer)-Shama District Assembly (SDA)

Monday 27 July 2015

Takoradi

Meeting at Nana Atom IV residence

Nana Kwabena Attom III, Chief of Shama, David Amoah, Private Secretary (Shama Chief’s Palace), Emmanuel Arthur, Shama Chief’s Palace (Lawyer)

Monday 27 July 2015

Takoradi

Meeting with GEPA in Takoradi

Sarfo Afriyie, Regional Director (GEPA, Takoradi, George Diewu, Senior Program Officer(GEPA, Takoradi)

Monday 27 July 2015

Takoradi

Meeting with GPHA

Capt James Owusu Korangteng, Director of Port (GPHA, Takoradi)

Wednesday 29 July 2015

Accra

Meeting with GEPA at Head Office in Accra

Kwabena Badu Yeboah, Director (GEPA, Head Office, Accra), Audrey Quarcoo (Principal Program Officer (GEPA, Head Office, Accra)

The initial meetings were aimed at introducing the proposed project, the Project Proponent and ESIA Consultant to key stakeholders, and to introduce the ESIA process that will be followed. Stakeholders were offered the opportunity to provide input and comments to the ESIA process, which will be ongoing throughout the ESIA. The main comments from stakeholders during the introductory meetings were centered on the need to employ local community members, to implement appropriate community development programmes, and to assess cumulative negative impacts to air quality and potential impacts to the Anankwari wetland and mangroves. There appears to be general discontent from communities regarding power plant operators in the area which have reportedly made commitments to social investment and preferential local employment but are not meeting these commitments. These expectations and perceptions are likely to be carried into this Project by communities. Subsequent meetings were conducted as part of the scoping phase consultation activities, which are described in further detail in Section 6.3.

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660MW Combined Cycle Gas Turbine Power Plant Stakeholder Engagement Plan (SEP)

5

Stakeholder Identification and Analysis

5.1

Overview

Stakeholders are people or groups who are directly or indirectly affected by a project, as well as those who may have interests in a project or the ability to influence its outcome, either positively or negatively. Stakeholders for the Project include locally affected communities and their formal and informal representatives, national or local government authorities, civil society organisations and groups with special interests, the academic community, and businesses. 5.2

Categorising Stakeholders

Just as the degree of stakeholder interest may vary throughout the Project lifecycle, the most appropriate communication and consultation methods will vary among stakeholders. By identifying appropriate consultation methods in advance, this Project aims to give all stakeholders equal opportunity to participate and influence the ESIA process. An analysis of Project stakeholders, interests, and suggested communication and consultation method is summarised in Table 5.1 below. Table 5.1:

Stakeholder Identification and Analysis

Stakeholders

Relevance to Project

Communication and Consultation Methods

Interested in how the Project will affect them during its lifetime, in particular regard to employment opportunities and community social investment activities. Land acquisition, site clearance permit, building permit, provision of waste management services, and relevant district information on tourism, health, population, amongst others

Meetings with Shama District Assembly

Interested in how the Project will affect them during its lifetime, in particular regard to employment opportunities and community social investment activities

Face to face meetings

Interested in how the Project will affect them during its lifetime, in particular regard to employment opportunities and community social investment activities

Provision of Project information, including a brochure, scoping documentation and ESIA documentation

Local Communities Shama District Assembly, Paramount and Local Chiefs

Aboadze Royal Family

Neighbouring villages: Aboadze Abuesi Kwaku Anlo Village Malam village Nyametease Village Inchaban

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Meetings with Paramount and Local Chiefs Public consultation at appropriate locations Provision of Project information, including a brochure, scoping documentation and ESIA documentation, in Aboadze Ongoing engagement via Rotan Community Liaison Officer Project grievance mechanisms

Provision of Project information, including a brochure, scoping documentation and ESIA documentation Ongoing engagement via Rotan Community Liaison Officer Project grievance mechanisms

Public consultation meetings as required (via District Assembly and Local Chiefs) Ongoing engagement via Rotan Community Liaison Officer Project grievance mechanisms

660MW Combined Cycle Gas Turbine Power Plant Stakeholder Engagement Plan (SEP)

Stakeholders

Relevance to Project

Communication and Consultation Methods

Interested in how the Project will affect them during its lifetime, in particular regard to land value and development

Provision of Project information, including a brochure, scoping documentation and ESIA documentation

Esipon Town Nearby land and property owners/representatives

Ongoing engagement via Rotan Community Liaison Officer Project grievance mechanisms

VRA Clubhouse and township

Interested in how the Project will affect them during its lifetime, in particular regard to employment opportunities and community social investment activities

Provision of Project information, including a brochure, scoping documentation and ESIA documentation Ongoing engagement via Rotan Community Liaison Officers Project grievance mechanisms

Local minorities and marginalised groups

There is the potential for vulnerable groups to be excluded from communications and management measures Measures to enable their inclusion in the Project will be identified and implemented

Fisher folk and land users in the Project area

Interested in whether the Project will affect their livelihood activities, land use or access routes

Provision of Project information, including a brochure, scoping documentation and ESIA documentation Ongoing engagement via Rotan Community Liaison Officers Project grievance mechanisms Public consultation at appropriate locations Provision of Project information, including a brochure, scoping documentation and ESIA documentation, in Aboadze Ongoing engagement via Rotan Community Liaison Officers Project grievance mechanisms

Government Authorities and Parastatal Organisations (central and local) Regional Ministers and Regional Coordinating Councils

Project concept, approval and implementation

Face-to-face meetings

Environmental Protection Agency (Western Region -Takoradi)

Will provide approval of Project and environmental permitting

Face-to-face meetings

Project contact provided for direct feedback Notification of availability of ESIA documentation in English Project contact provided for direct feedback Notification of availability of ESIA documentation in English

Volta River Authority

Neighbouring developer

Face-to-face meetings Project contact provided for direct feedback Notification of availability of ESIA documentation in English

Ministries of Fisheries and Aquaculture Development; Energy and Petroleum; Water Resources, Works and Housing; Chieftaincy Affairs and Traditional Affairs; Environment and Science; Foreign Affairs and Regional Integration; Trade and Industries

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Can provide useful insights to assist in impact and mitigation identification

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Face-to-face meetings where appropriate Project contact provided for direct feedback Notification of availability of ESIA documentation in English

660MW Combined Cycle Gas Turbine Power Plant Stakeholder Engagement Plan (SEP)

Stakeholders

Relevance to Project

Communication and Consultation Methods

Energy Commission

Power purchase issues, provision of electrical supply during construction.

Project contact provided for direct feedback Notification of availability of ESIA documentation in English

Project approval and energy licensing issues Land Valuation Division of Ghana Lands Commission (Sekondi Office)

Registration of land lease agreement and deed, valuation for compensation payments

Project contact provided for direct feedback

Forestry Commission

Mitigation measures regarding mangroves

Project contact provided for direct feedback

Water provision issues

Project contact provided for direct feedback

Water Resources Commission

Notification of availability of ESIA documentation in English Notification of availability of ESIA documentation in English Notification of availability of ESIA documentation in English

Ghana Highways Authority

Access road issues

Project contact provided for direct feedback Notification of availability of ESIA documentation in English

Ghana Water Company Limited (GWCL)

Provision of water at Project site for drinking, construction, operation, fire-fighting, and other uses

Project contact provided for direct feedback Notification of availability of ESIA documentation in English

Public Utilities Regulatory Commission

Provision of and concerns regarding impacts to public utilities

Notification of availability of ESIA documentation in English

Hydrological Services Department (HSD) (Western Region)

To be confirmed

Notification of availability of ESIA documentation in English

Ghana Grid Company Limited

Interconnection to national grid system for IPP owners

Face to face meetings

Ghana Meteorological Services Department

Provision of meteorological data to inform impact assessment

Notification of availability of ESIA documentation in English

West Africa Gas Pipeline (WAGP) Company

Neighbouring stakeholder

Project contact provided for direct feedback

National Disaster Management Organization(NADMO)

Inputs into disaster management system

Project contact provided for direct feedback

Inputs into mitigation measures

Face to face meetings

Notification of availability of ESIA documentation in English

Notification of availability of ESIA documentation in English Notification of availability of ESIA documentation in English

Others Research Institutes: Water Research Institute (WRI), Institute for Environment and Sanitation Studies of the University of Ghana, Academics at Ghanaian universities-University of CapeCoast (Geography Department), International Water management Institute (IWMI)-West Africa Regional Office, Conservation International- Ghana

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Project contact provided for direct feedback Notification of availability of ESIA documentation in English

660MW Combined Cycle Gas Turbine Power Plant Stakeholder Engagement Plan (SEP)

Stakeholders

Relevance to Project

Communication and Consultation Methods

Emergency services in the Project area, Ghana Army, local Police regiments, fire brigades, ambulance services, VRA main hospital, Ghana Navy

Security issues

Project contact provided for direct feedback Notification of availability of ESIA documentation in English

NGOs: Hope for the Youth Foundation, Aboadze, Friends of Nations, Hen Mpoano, Canoe Fishermen Council of Western Region

Interested in how the project will affect local communities and potential opportunities for CSI

Project contact provided for direct feedback.

Environmental NGOs: Ghana Wildlife Services, International Birdlife, IUCN

Interested in how the project will affect the local environment and endangered fauna and flora species

Project contact provided for direct feedback

Social Development NGOs active in local area

Interested in how the project will affect local communities and potential opportunities for CSI

Notification of availability of ESIA documentation in English

Media - national and local newspapers (e.g. "Ghanaian Times"), radio services in Project area

Announcement of project related documentation and events

Project media contact to be established for construction and operation. For ESIA, the contact details are provided

Prospective Projects in the wider vicinity such as VRA, Jacobsen, Globeleq, One Energy, Amandi

Neighbouring developers within the Aboadze enclave need to plan and align on future infrastructure developments and layouts Opportunities for joint CSR opportunities

Face to face meetings

Other local suppliers and businesses

Interested in potential direct and indirect business opportunities to arise from the proposed Project

Project contact provided for direct feedback

5.3

Notification of availability of ESIA documentation in English

Notification of availability of ESIA documentation in English

Project contact provided for direct feedback Notification of availability of ESIA documentation in English

Vulnerable Groups

The Project team recognises that vulnerable, marginalised and disadvantaged groups are likely to experience impacts differently from mainstream society. For instance, they may be less able to cope with change such as influx of workers into the area than a typical community household. As such, the ESIA will reflect the differential impacts of the Project on these groups where evident. Consultation activities will be used to gather information and opinions on how different groups are affected. Consultation and information disclosure activities will take into consideration logistical and cultural factors such as language, physical access, literacy levels, and time availability of these groups.

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660MW Combined Cycle Gas Turbine Power Plant Stakeholder Engagement Plan (SEP)

6

Stakeholder Engagement Activities

6.1

Overview

This section describes the main activities that will be undertaken throughout the ESIA process and on an on-going basis throughout the life of the Project. During the ESIA phase, the stakeholder engagement activities serve two key purposes: Disclosing appropriate information about the Project and the ESIA process. Disclosure of relevant Project information helps stakeholders understand the risks, impacts and opportunities of the Project. Consultation activities are more informed and constructive if stakeholders have accurate and timely information about the Project and its impacts. Providing relevant stakeholders with the opportunity to voice their opinions, preferences and grievances. This enables participation and involvement in the planning and design process. The various engagement and disclosure activities to be undertaken for the Project are based on principles related to informed consultation and participation as detailed within IFC PS1. 6.2

Informed Consultation and Participation

6.2.1

Overarching Approach

All stakeholders, including NGOs and members of affected communities, have the right to participate in the ESIA process from the scoping phase onwards. The level of involvement will range from receipt of information and key documents to face-to-face meetings and other methods of feeding back comments and concerns. Local communication channels and public mass media will be used to enable accessibility of information to the greatest number of people. Different forms of media such as phone calls and meetings will be used to communicate information to those with literacy problems. The Project Proponent will listen to the concerns of affected communities on issues that affect them directly and will incorporate their views into its decision-making process. Consultation activities by other developers surrounding the proposed Project have resulted in a degree of stakeholder distrust, and therefore Project Proponent will take special care to ensure that stakeholder comments will be addressed on a continuous basis. The consultation process will capture both men and women’s views and reflect their different concerns and priorities about impacts, mitigation mechanisms, and benefits. Affected communities will be informed how their views and concerns have been incorporated into the Project’s plans and how adverse risks and impacts will be avoided. 6.2.2

Community Liaison Officer

The Project Proponent has already appointed one part-time Community Liaison Officer (CLO), based in Takoradi, who is responsible for community liaison and arranging communications with affected communities. The CLO reports to the country managing director, who is also responsible for community relations. The CLO will as far as possible be constant throughout the Project and will be largely responsible

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for implementation of the SEP, particularly receiving and channelling comments and concerns during the ESIA phase and management of the grievance mechanism during the construction and operational phases. The CLO will also attend and record stakeholder engagement activities and maintain lines of communication with the District Assembly, government departments, community leaders and other community members (also see section 9). 6.2.3

Use of Electronic Media

The Project has established a website (http://www.rotanpower.com/) which will be used to advertise the availability of ESIA documentation, to provide links to the documents, and to publish relevant news of interest to the public about the Project. It will also have a feedback page so that stakeholders can contact the Project Proponent with views or concerns about the Project. 6.3

Consultations during the ESIA

Consultations regarding the ESIA will be undertaken through the following anticipated activities and associated timeframes: ESIA Scoping Disclosure and Consultation: – Scoping consultation meetings were conducted by the ESIA consultant in August 2015 – A public consultation event was organised in September 2015 to gather opinions on key issues, the terms of reference for the detailed ESIA and the proposed assessment methodologies Draft ESIA Disclosure and Consultation: – The ESIA will be prepared giving due consideration to the views and concerns of affected communities – Announcements will be made using culturally appropriate means including local newspapers, the Project website and consultation with key stakeholders and communities. The ESIA non-technical summary (NTS) will be available for review. Public consultation meetings will aim to provide two weeks’ notice with location and timing details. Letters will also be sent to notify selected stakeholders. – In the announcements, comments will be invited and details will be given as to where comments should be submitted if in advance of the public consultation event – The NTS and full ESIA will be distributed in the local area. They will be distributed to selected stakeholders as detailed in Table 5.1. – Two public consultation events will be conducted in suitable locations so that governmental and non-governmental stakeholders can attend as well as affected communities. The location and exact dates are yet to be decided (expected in December 2015 as part of the process to finalise the ESIA). The ESIA consultant and the Project Proponent will present non-technical information, as appropriate, about the risks, impacts and mitigations and hear comments and concerns. A feedback form will be available to allow for comments (including anonymous ones) to be submitted. – Comments received will be forwarded to the ESIA consultants for consideration by technical specialists and inclusion in the final ESIA. – ESIA feedback collection will stay open for one month after announcement of disclosure. Responses will be provided to those presenting questions as soon as is reasonably possible with

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the timing depending on the complexity of the issue and source of information needed to provide the answer. The draft and final ESIA reports will also be disclosed on the Project website. The stakeholder engagement activities conducted thus far during the scoping phase included various meetings with key authorities and representatives, as depicted in Table 6.1. The objective of the meetings was to inform stakeholders about the project, let them know about the scoping announcement and to seek input for the scoping report. Table 6.1:

Scoping phase consultation activities

Person/agency Consulted

Date

No. of Participants

Richard Oppong Mensah, Director Thermal Generation, Volta River Authority Aboadze Mr Badger, Deputy CEO, Volta River Authority

26.08.2015

6

28.08.2015

6

Nana Kobina Attom III, Chief of Aboadze

27.08.2015

9

Nana Amakye II (Chief of Abuesi Community)

27.08.2015

14

Henry Argeety, Nii Askong, Adam A Joseph, Energy Commission

28.08.2015

8

Aboadze and Abuesi communities

22.09.2015

88

John Kingsley Arthur (Stool Secretary (Aboadze Chief’s Palace) Emmanuel Arthur (Lawyer Aboadze Chief’s Palace)

Total

6.4

131

Consultation during the Construction and Operation Phases

Stakeholder consultation is a continuous process throughout the life of the Project. Consultation and community engagement will continue throughout the construction and operation phases. The Project website, newspapers and radio will continue to be used to provide public domain information as it becomes available, such as information on management of construction impacts, monitoring reports and annual sustainability reports. The primary stakeholders, particularly local communities and local governments, will be closely consulted in the development of the relevant actions plans, such as those dealing with community health and safety including emergency preparedness and response. The Project will disseminate relevant Project information to key stakeholders throughout implementation. This is likely to be information related to project implementation progress, policy approaches and action plans, grievance mechanism, information related to construction jobs and recruitment. The dissemination will be through the use of various media including the Project website as well as print and oral communication. Throughout construction and when there are milestones on the Project such as changes in key activities, the CLOs will organise meetings with affected persons so they are informed of the construction schedule

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as well as likely impacts and mitigation activities to minimise negative effects. These will occur at least once annually. For more general notices, for instance any traffic impacts that require, radio, brochures or the project website will be used. During construction and installation, the engineering, procurement and construction (EPC) contractor will need to carry out environmental and social monitoring activities. This information will be summarised and reported to the Project Proponent and the company will make annual reports on Project performance available during the construction and operational phases. The EPC will also log and report on community grievances, categorising grievances according to risk level and identifying that some grievances will be comments. The SEP will be reviewed by the Project Proponent at least annually during construction and operation, in order to assess whether: The type of consultation and disclosure activities are appropriate for the different stakeholders The frequency of consultation activities is sufficient Grievances are being adequately dealt with The stakeholder list remains appropriate Whether engagement should cease or be intensified The next chapter identifies implementation and timescales.

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7

Implementation Timescales and Responsibilities

Consultation and disclosure need to occur at appropriate times to allow stakeholders to be informed and contribute to the management of environmental and social issues throughout the life of the Project. Table 7.1 assigns timescales and responsibilities to the activities identified in the previous section. This is a live document and will be updated as the Project progresses with further details on specific timings, locations and media for certain activities. Table 7.1:

Stakeholder engagement implementation, timescales and responsibilities

Activity

Timing/detail

Responsibility

1) ESIA Scoping Phase Consultation and Disclosure Stakeholder meetings during scoping

Face to face meetings with stakeholders regarding scoping main issues and potential impacts, approach to detailed ESIA.

ESIA consultant

Announcement and implementation of public consultation on the Scoping ESIA and Terms of Reference

At least one week prior to meetings.

ESIA consultant and the Project Proponent

Disclosure of final scoping report

Submission to GEPA Disclosure of Final Scoping Report in English on Project website, distribution of paper copies to Shama District Assembly

ESIA consultant and the Project Proponent

Face to face meetings with stakeholders regarding impact assessment main issues and impacts.

ESIA consultant

Informative meetings with key stakeholders to announce project and establish protocol for scoping and impact assessment engagement activities. Publication and distribution of draft scoping report in Aboadze and on Project website.

2) ESIA Phase Engagement Stakeholder meetings during impact assessment

Focus group discussions with key stakeholder groups regarding impact assessment main issues and impacts. Community meetings to obtain inputs regarding stakeholder concerns.

Announcement and implementation of public consultation on the draft ESIA

At least two weeks prior to meetings. Adverts to be placed in local newspapers, in print press and on Project website identifying dates and locations of the public consultation meetings and how to submit comments.

ESIA consultant and the Project Proponent

Announcements in affected communities. Letters of invitation to key stakeholders. Separate meetings to be held with women to encourage their involvement. Disclosure of Draft and final ESIA

Disclosure of Draft and Final ESIA in English on Project website, distribution of paper copies to District Assembly, email to key stakeholders as identified in Table 5.1 with provision of paper copies where requested.

ESIA consultant and the Project Proponent

Two community meetings to be held. Locations, dates and times to be confirmed. Expected December 2015. The Project Proponent to present information about the Project and the findings of the Draft ESIA as well as proposed mitigation measures. Announcement of final decision on Project, expected start date

Press release and follow up communication to stakeholders to announce availability of final ESIA.

ESIA consultant and the Project Proponent

Media communications

As requested or when press releases deemed relevant.

Rotan Power to identify which

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Activity

Timing/detail

Responsibility manager has media response duties

3) Construction Phase Engagement Consultation and disclosure on contents of Emergency Preparedness and Response Plan (EPRP) and other key plans affecting communities

Meetings with the nearest fire, ambulance, military and police services to discuss the EPRP and ensure they are aware of its contents. Communication channels between the Project and the service providers clearly established. Annual drills organised by the EPC contractor. Meetings with any communities potentially affected by emergencies to ensure that effective plans are in place. Announcements of meeting plans in affected communities at community meetings.

EPC contractor

Consultation with community leaders and local authorities on key aspects of public health and safety plan, traffic management plan, etc. As appropriate, disclosure of key elements of the EPRP and other plans in leaflet and meeting format. Ongoing community liaison and grievance logging, resolution and reporting

Communications with District Assembly, community leaders and community members.

CLOs

Community consultation events

Information provided to communities on risk, impacts and mitigations prior to the start and end of construction, and when other key changes in project activities take place, including material changes to the project description. At least annually.

CLOs

Regular updates of website

Updates when activities change and milestones are reached,

CLOs

Updating SEP

At least annually.

The Project Proponent in discussion with CLOs

Annual Reporting

Project specific annual report summarising project performance, CLO activities including grievances, impact mitigation and management.

The Project Proponent

EPC Contractor

Monthly reports by Rotan CLO to Rotan senior management. In the event of important grievance, report immediately.

Provision of public domain information as it becomes available, such as information on management of impacts, monitoring reports and annual reports.

4) Operations and Decommissioning Phase Engagement Grievance logging, resolution and reporting

Six-monthly grievance reporting to Rotan Power PM.

Operational CLO and the Project Proponent PM

Updating SEP

Annually.

Operational CLO and the Project Proponent PM

Annual Reporting

Information about the Project during its operational phase will be included in Rotan Power’s annual sustainability reporting.

Operational CLO and the Project Proponent PM

Decommissioning consultation event

With staff prior to retrenchment proceedings.

Operational CLO and the Project Proponent PM

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With communities prior to ceasing operations (or any rehabilitation works).

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8

Project Grievance Mechanism

8.1

Overview

A grievance can be defined as an actual or perceived problem that might give grounds for complaint. As a general policy, the Project Proponent will work proactively towards preventing grievances through the implementation of impact mitigation measures and community liaison. Anyone will be able to submit a grievance to the Project if they believe a practice is having a detrimental impact on the community, the environment, or on their quality of life. They may also submit comments and suggestions. The sections below consider confidentiality and anonymity and the project’s grievance resolution process. 8.2

Confidentiality and Anonymity

The Project will aim to protect a person’s confidentiality when requested and will guarantee anonymity in annual reporting. Individuals will be asked permission to disclose their identity. Investigations will be undertaken in a manner that is respectful of the aggrieved party and the principle of confidentiality. The aggrieved party will need to recognise that there may be situations when disclosure of identity is required and the Project will identify these situations to see whether the aggrieved party wishes to continue with the investigation and resolution activities. 8.3

Grievance Reporting and Resolution

Grievances will be logged in a formal logging system for which the CLO will be responsible. People may register grievances using the form in Appendix A or by contacting the CLO or reporting to their local chief. Contact details for the CLO will be included in appropriate project communication materials such as the non-technical summaries. The CLO will classify grievances according to Table 8.1. Where investigations are required, project staff and outside authorities as appropriate, will assist with the process. The CLO will collaborate with the EPC contractor and the Project Proponent management team to identify an appropriate investigation team with the correct skills to review the issue raised. The investigation will also aim to identify whether the incident leading to the grievance is a singular occurrence or likely to reoccur. Identifying and implementing activities, procedures, equipment and training to address and prevent reoccurrence will be part of the investigation activities.

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Table 8.1:

Grievance Classification Criteria

Classification

Risk Level (to health, safety or environment)

Comment (not a grievance)

None or low

CLO to identify whether the comment can be answered or the request can be accommodated. If it can, an action plan to implement will be developed.

Low

None or low

CLO will conduct investigation, document findings and provide a response.

Medium

Possible risk and likely a once off event

CLO and an appropriate investigation team will conduct investigation. The Site Manager or Occupational Health and Safety Manager may decide to stop work during the investigation to allow the corrective preventive actions to be determined. The CLO will provide a response.

High

Probable risk and could reoccur

CLO will get the contractor to organise a Major Investigation Team for prompt investigation and resolution. Work may be stopped in the affected area. The CLO will provide a response.

Response

The CLO will explain in writing or verbally in person (especially where literacy is an issue) to the complainant the review process, the results, and any changes to activities that will be undertaken to address the grievance and how the issue is being managed to meet appropriate environmental and social management systems. In some cases it will be appropriate for the CLO to follow up at a later date to see if the person or organisation is satisfied with the resolution or remedial actions. The CLO will summarise grievances weekly during construction and installation and bi-annually during operation removing identification information to protect the confidentiality of the complainant and guaranteeing anonymity. The procedure will be at no cost and without retribution to project affected persons and stakeholders. The procedure for processing grievances is depicted in Figure 8.1.

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Figure 8.1:

Grievance process

The current point of contact for grievances on Project performance is the Project Proponent’s CLO: Emmanuel Arthur Telephone: 0208404104 Email: [email protected]

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9

Documentation, Monitoring and Reporting

This SEP identifies various activities that require documentation, monitoring and reporting, including the following: Updating the SEP CLO activities: – A list of disclosure activities such as where, when and for how long key documents have been disclosed with photographic evidence and clippings of adverts placed in newspapers and other media 1 – Minutes of consultation meetings with dates, location, a gender-specific list of participants and photos – All original written consultation correspondence including comments and feedback left at meetings will be retained as evidence of the process and outcomes – Keeping records of press attention, such as newspaper and web articles Grievance logging and tracking: each grievance will be logged by the CLO, given an identification number and followed through by recording details and timing for their resolution and closing out Annual reporting: a Project specific annual report summarising project performance, CLO activities including grievances and updates to the SEP will be produced during construction. Information about the Project during its operational phase will be included in the Project Proponent’s annual sustainability reporting As part of the ESIA, an ESMP will detail specific monitoring and reporting requirements for environmental and social Project performance. Some of the indicators and benchmarks for assessing the implementation process and outcomes of the SEP are: Number of consultation meetings, focus group discussions, announcements, press releases Number and lists of participants at meetings Issues discussed at meetings Actions taken on key issues raised at meetings Number complaints and queries raised per recording period Types of complaints and queries Type of action taken to correct issues and prevent recurrence Time taken in addressing complaints

1

The minutes should identify whether comments or concerns were raised by males or females.

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Appendices

Appendix A. Grievance Registration Form _________________________________________________________ 26 Appendix B. Record of Meetings _________________________________________________________________ 27

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Appendix A. Grievance Registration Form

Full Name Contact Information

By Post: Please provide mailing address

Please identify how you wish to be contacted (mail, telephone, e-mail)

By telephone: By e-mail:

Preferred language of communication?

English ……. Other (please specify)………..………………………………….

Description of incident or grievance (What happened? Where did it happen? Who did it happen to? What is the result of the problem?):

Date of incident/grievance One time incident/grievance (date _______________) Happened more than once (how many times? _____) On-going (currently experiencing problem)

What would you like to see to resolve this problem?

Internal Use Only Grievance received by: Date: Reference number:

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Appendix B. Record of Meetings

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Stakeholder Meeting Report

Stakeholder(s): Hon Kojo Appiah (DCE), Vincent Mawuli Wordi (Budget Officer) Rhoda BoachieAnsah (Admin Officer)-Shama District Assembly (SDA). Date:

27.07.15

Purpose:

Project/ESIA introduction of Proposed Rotan Energy Power Project

Facilitator(s):

Dyson Jumpah, & Charles Tsagli, (EEMC)

Location:

Shama District Assembly offices, Shama

Time:

9.00am

Report prepared by:

Dyson Jumpah

Information provided to stakeholders during the Introduction Messrs Environmental Engineering and Management Consult (EEMC) represented by Dyson Jumpah broadly introduced the various companies working on the proposed Rotan Energy and Rotan Gas projects. Mr Jumpah explained that the purpose of the visit to the Shama District Assembly is to introduce the Project to the Assembly and begin the consultative processes towards the acquisition of Environmental Permit in line with the requirements of the Environmental Protection Agency. Introducing the projects, Mr Kofi Morna, the Chairman of Rotan Energy and Rotan Gas said the following: The project is a 66Omw Combined Cycled Gas Turbine (Barge mounted) thermal facility located at Aboadze, right next to TAPco and TICO. He said gas supply will be through the importation of LNG to be stored and regasified on a Fuel Storage & Regasification Unit (FSRU) to be docked about 5 km offshore Aboadze and replenished periodically via a ship-to-ship transfer. The Primary Sponsor of the project is Rotan Energy Limited (Singapore), controlled by Mr Kofi Morna with others as significant minority shareholders. Mitsui & Co are Co-Developers.

Issues Raised / Discussed Speaker

Organisation

Responses/Comments

KM

Rotan Energy

Rotan has been working on the proposed projects for the past 3 years and

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has secured land from Nana Atom III. Permit for Gas supply has been secured from government. Coming with Mott Mac/EEMC is to commence the consultation processes towards the acquisition of Environmental Permit. Additionally, there are expects from various firms to engage the Shama District Assembly. SDA The DCE welcomed Rotan Energy and all groups of companies present. He said the Assembly is happy about the proposed project. He said the District Assembly has developed a website targeted at investors like Rotan and many others.

KA

It is good Rotan Energy has mentioned Nana Atom but in future Rotan Energy should liaise with the Assembly so that the Assembly will facilitate the processes with the help of the technical team of the District Assembly. SDA has earmarked about 700acre land for energy projects taking cognizance of the proximity of the area to the West African Gas Pipeline and the Aboadze Energy enclave. Three companies visited the site some time ago but are yet to come back. Rotan Energy should also consider visiting the said site earmarked by the SDA for Energy projects. The people of Aboadze are not happy. If you don’t respect the ordinary man thinking that you have money is not the best. VRA has lost faith with the peole of Aboadze. The people of Aboadze feels neglected for lack of training on safety, health and environmental issues to make them employable to benefit from emerging job opportunities. VRA, Jacobsen, Amardi, One Energy and VRA are all guilty of their Corporate Social Responsibilties. The success of the project will depend on cooperation with the District Assembly. The SDE must therefore be “married” with the proponents of various projects in the District. The SDE expects an expedite action by Rotan because the assembly is ready to help. In developing the CSR programmes for the District, Rotan needs to know the priorities of the SDA. Job opportunities in the area are lacking. Indegenes who are well educated are available but have not been recruited, rather people are brought from Accra for minor jobs that could have easily been undertaken by people from the area. Local people must be depended upon for advocacy. SDA Budget Officer

It will be required of Rotan Energy to pay business operating permits to the SDA. The cooperation of Roan Energy is therefore expected. collaborate with

NR-Urban Roads Department used to be under the Municipal Assembly but they have been upgraded to a regional status.

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Nik Stone

MM

Is there anything in the physical environment that needs to be looked at?

KA

SDE

There is a lot to be done with reference to the medium term development of the SDA. There is the occurrence of flooding due to the creation of backlog water. This has placed a lot of drain on the Assembly. The Anakwari river needs to be protected. This has been discussed with Amandi and it is expected that the companies in the area will collaborate to do this in other to avoid a disaster and potential loss of properties when disaster breaks out.

KM

RE

There is an obvious need for the IPPs to collaborate to address the potential flooding threat.

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Photographs

Stakeholder Engagement in ‘Action’ 1

View over Stakeholder Engagement Location (including stakeholders) Supportive of project and happy to engage further.

Follow-up, documents provided, miscellaneous The Medium Term Development Plan for the Shama District Assembly to be provided by the District Assembly

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Name

Organisation

Position

Telephone

Email

Kojo Appiah (KA)

SDA-Shama District Assemby

District Chief Executive

0242809773

Vincent Mawuli

SDA-Shama District Assemby

Budget Officer

Rhoda BoachieAnsah

SDA-Shama District Assembly

Admin Officer

Kofi Morna (KM)

Rotan Energy Ltd

Chairman

0267168552

[email protected]

David Gardner

Rotan Energy Ltd

Engineer

+44776820080

[email protected]

Diana Dimitrova

Rotan Energy Ltd

CFO

+77810212367

[email protected]

Edwin Abanga

Rotan Energy Ltd

Director

+23324442255

[email protected]

Rahim Mwaji

Rotan Energy Ltd

Power

+16024107815

[email protected]

Toma Videnov

Mitsui & Co

Power

+447739243464

[email protected]

Alwin Thomas

Mitsui & Co

Power

+447850980545

[email protected]

Phyllis Squire

Mitsui & Co

Power

+233501304557

[email protected]

Andrea Dal Mut

Mott Mac

Environmental

+447788897788

Andrea.dalmut@mottmac

Nik Stone (NS)

Mott Mac

ESIA PM

+447891673760

[email protected]

Dyson Jumpah (DJ)

EEMC

Dep Proj Mgr

0244649873

[email protected]

Kofi Agbogah

EEMC

Environmental

0266031882

[email protected]

Amoako Atta Degraft-Johnson

EEMC

Environmental

0208157728

[email protected]

Emmanuel Amekor

EEMC

Environmental

0244779983

[email protected]

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Stakeholder(s): Nana Kwabena Attom III, Chief of Shama, David Amoah, Private Secretary (Shama Chief’s Palace), Emmanuel Arthur, Shama Chief’s Palace (Lawyer) Date:

27.07.15

Purpose:

Project/ESIA introduction of Proposed Rotan Energy Power Project

Facilitator(s):

Dyson Jumpah, & Charles Tsagli, (EEMC)

Location:

Shama Chief’s Palace

Time:

10.20am

Report prepared by:

Dyson Jumpah

Information provided to stakeholders during the Introduction Mr. Emmanuel Arthur, with the permission of Nana Attom III, introduced him to Rotan Energy and various companies present working for Rotan Energy. He said it wasn’t long ago when Rotan Energy visited the palace and promised to come again with Rotan alliance partners working on the project. Mr Kofi Morna said he had earlier indicated to Nana Attom that he will be bringing over the Consultants who are undertaking the Environmental and Social Impact Assessment for the proposed CCGT Thermal Project. Hence the purpose of the meeting was to introduce the ESIA Consultants to Nana Attom Messrs Environmental Engineering and Management Consult (EEMC) represented by Dyson Jumpah broadly introduced the various companies working on the proposed Rotan Energy and Rotan Gas projects. Mr. Jumpah explained that the purpose of the visit by the ESIA Consultant is to begin the consultation processes towards the acquisition of Environmental Permit for the project. Nana Attom, the land owners and his community are key stakeholders so it is therefore appropriate to engage them in the Consultative Processes to seek their concerns and ensure that they are integrated into the project development. Introducing the projects, Mr. Kofi Morna, the Chairman of Rotan Energy and Rotan Gas said the following: The project is a 66Omw Combined Cycled Gas Turbine (Barge mounted) thermal facility located at Aboadze, right next to TAPco and TICO. He said gas supply will be through the importation of LNG to be stored and regasified on a Fuel Storage & Regasification Unit (FSRU) to be docked about 5 km offshore Aboadze and replenished periodically via a ship-to-ship transfer. The Primary Sponsor of the project is Rotan Energy Limited (Singapore), controlled by Mr Kofi Morna with others as significant minority shareholders. Mitsui & Co are Co-Developers.

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Issues Raised / Discussed Speaker

Organisation

Responses/Comments

NA

Shama Chief Palace

The main issue is that VRA has taught them some lessons. After VRA has acquired land from them for the Aboadze Thermal project VRA did not give them the required benefits. VRA claim they have used their benefits to provide them community projects, toilets, schools, roads and cold stores. He has taken VRA to court for non-payment of their compensation due the land owners. He has welcomed Rotan Energy and expressed his expectation Rotan will fulfil agreements with the communities and people of Aboadze. He said the President has declared the Aboadze an Energy Enclave. He therefore expects Rotan to look after the communities well.

KM

ADM

RE

Rotan has promised to work with the Chiefs and people of Aboadze and with the help of the Lawyer Rotan will do what is expected of them. He said Rotan has taken note of the VRA problems and they are grateful to Nana Attom.

MM

What is the perception of the community about the Rotan project?

EA

SCP

ADM

MM

NA

SCP

The people feel neglected in terms of job opportunities. He said the stools also seems neglected by the companies. He cited how skilled labour are brought from Accra to work in the companies in the area. Their expectation is that people from the area will benefit from the project. Social responsibilities must be met. Social responsibilities has nothing to do with compensation payments to the chiefs so companies cannot refuse to payment compensations for land claiming that they have provided social amenities.

Is there any cultural significance attached to the proposed site for the project? Yes, If the project is to begin there are some rights have to be performed around the Anakwari wetland. T3 of VRA is not functioning VRA failed to perform similar rites for the Kwesi Panyin wetland before the filling of the

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area for the project. The necessary rights must be performed on a Thursday.

NA

SCP

When will the consultation with the people be done? He expects an open forum to be done to enable the people understand the project. He expects the youth to be helped as well as provision of support to the elderly in the community.

DJ

EEMC

We are just beginning the ESIA process. We will notify the community and the elders at the appropriate time.

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Photographs

Stakeholder Engagement in ‘Action’ 1

View over Stakeholder Engagement Location (including stakeholders) Supportive of project and happy to engage further.

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Follow-up, documents provided, miscellaneous

Name

Organisation

Position

Telephone

Email

Nana Kwabena Atom III

Shama Chief

District Chief Executive

0242140134

[email protected]

David Amoah

Shama Chief’s Palace

Private Secretary

024979489

Emmanuel Arthur

Chief’s Palace

Lawyer

0208404104

Kofi Morna (KM)

Rotan Energy Ltd

Chairman

0267168552

[email protected]

David Gardner

Rotan Energy Ltd

Engineer

+44776820080

[email protected]

Diana Dimitrova

Rotan Energy Ltd

CFO

+77810212367

[email protected]

Edwin Abanga

Rotan Energy Ltd

Director

+23324442255

[email protected]

Rahim Mwaji

Rotan Energy Ltd

Power

+16024107815

[email protected]

Toma Videnov

Mitsui & Co

Power

+447739243464

[email protected]

Alwin Thomas

Mitsui & Co

Power

+447850980545

[email protected]

Phyllis Squire

Mitsui & Co

Power

+233501304557

[email protected]

Andrea Dal Mut

Mott Mac

Environmental

Andrea.dalmut@mottmac

Nik Stone (NS)

Mott Mac

ESIA PM

[email protected]

Dyson Jumpah (DJ)

EEMC

Dep Proj Mgr

0244649873

[email protected]

Kofi Agbogah

EEMC

Environmental

0266031882

[email protected]

5|P age

Stakeholder Meeting Report

Amoako Atta Degraft-Johnson

EEMC

Environmental

0208157728

[email protected]

Emmanuel Amekor

EEMC

Environmental

0244779983

[email protected]

6|P age

Stakeholder Meeting Report

Stakeholder(s): Sarfo Afriyie, Regional Director (EPA, Takoradi, George Diewu, Senior Program Officer(EPA, Takoradi). Date:

27.07.15

Purpose:

Project/ESIA introduction of Proposed Rotan Energy Power Project

Facilitator(s):

Dyson Jumpah, & Charles Tsagli, (EEMC)

Location:

EPA, Takoradi Office

Time:

12.30am

Report prepared by:

Dyson Jumpah

Information provided to stakeholders during the Introduction Messrs Environmental Engineering and Management Consult (EEMC) represented by Dyson Jumpah broadly introduced the various companies working on the proposed Rotan Energy and Rotan Gas projects. Mr Jumpah explained that the purpose of the visit to the Shama District Assembly is to introduce the Project to the Assembly and begin the consultative processes towards the acquisition of Environmental Permit in line with the requirements of the Environmental Protection Agency. Introducing the projects, Mr Kofi Morna, the Chairman of Rotan Energy and Rotan Gas said the following: The project is a 66Omw Combined Cycled Gas Turbine (Barge mounted) thermal facility located at Aboadze, right next to TAPco and TICO. He said gas supply will be through the importation of LNG to be stored and regasified on a Fuel Storage & Regasification Unit (FSRU) to be docked about 5 km offshore Aboadze and replenished periodically via a ship-to-ship transfer. The Primary Sponsor of the project is Rotan Energy Limited (Singapore), controlled by Mr Kofi Morna with others as significant minority shareholders. Mitsui & Co are Co-Developers.

Issues Raised / Discussed Speaker

Organisation

Responses/Comments

SA

EPA

Where is the Rotan Energy project being sited?

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Stakeholder Meeting Report

KM

RE

The site for the Rotan Energy project is between the existing VRA site and the proposed Amardi project site at Aboadze.

SA

EPA

Is the Rotan Energy site within the VRA Enclave?

KM

RE

No, the Rotan Energy site is outside the VRA enclave.

SA

EPA

I am sure Rotan Energy is aware of the Independent Power Producers Association (IPPAs).

KM

RE

Yes, Rotan Energy is aware of the IPPAs but Rotan Energy is not an active.

SA

EPA

I hope Rotan Energy is aware of the opposition from the Nchaban Community on the development of power plants. If yes then that tells you the scope of work that needs to be done to let them understand that the Rotan Energy project will not negatively impact the community. Rotan Energy should also engage he Shama District Assembly and the residents association including Dr Azantelo (0244621584). There was a suggestion theat the IPPs come together to come out with the impact of air emissions on the community. Rotan Enegry needs to get involve with the IPPs.

DJ

EEMC

What are some of the specific air quality impacts complaints being made by the communities?

SA

EPA

Cumulative impacts of particulate matter, Noise, Explosions. It is a general public complaint. The EPA has written to the Shama District Assembly to address this problem. EPA has also requested the IPPs to guarantee their businesses by preparing strategic environmental assessment within the enclave.

EA

EEMC

NS

MM

A baseline studies should be conducted to enable us adequately assess the situation.

Does EPA has the IPP Category list? If yes, then let us have them.

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Stakeholder Meeting Report

SA

EPA

Yes, EPA has the category list but can only be provided on a need basis.

ADM

MM

Part of our assessment is undertake cumulative impact assessment hence the need to have access to information on other projects available.

DG

RE

NOX is a key issue. MM is mounting diffusion tubes for NOX. Then models will be done. However there are other companies such as Amandi, Jacobsen, One Energy etc so how much effort do you put in modelling. There is therefore the need to know what the future scenario is reasonably. How high are the NOX at the ground level is very important. Does the EPA has any view of the ground level concentrations?

SA

EPA

DJ

EEMC

We are in the process of completing Form EA2 for the Environmental Assessment registration of the Rotan Energy Project. Where should we submit the completed Form EA2?

SA

EPA

The completed Form EA2 can be submitted either in Accra or Takoradi.

EPA has the results for PM10, NOX, SOX and TSP. Monthly and quarterly monitoring reports are submitted by VRA and TICO.

The proposed project site is erosion prone so Rotan Energy should take note of this sensitive issue and deal with it adequately. NS

MM

Does EPA has any specific requirement for the air quality monitoring and modelling?

SA

EPA

Yes, EPA Air Quality guidelines are there for air quality monitoring.

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Stakeholder Meeting Report

Photographs

Stakeholder Engagement in ‘Action’ 1

View over Stakeholder Engagement Location (including stakeholders) Supportive of project and happy to engage further.

4|P age

Stakeholder Meeting Report

Follow-up, documents provided, miscellaneous Contact Dr Azantelo

Name

Organisation

Position

Telephone

Sarfo Afriyie (SA)

EPA, Takoradi

Regional Director

0244639012

George Diewu

EPA, Takoradi

Senior Prog Officer

Kofi Morna (KM)

Rotan Energy Ltd

Chairman

David Gardner (DG)

Rotan Energy Ltd

Engineer

+44776820080

Diana Dimitrova

Rotan Energy Ltd

CFO

+77810212367

Edwin Abanga

Rotan Energy Ltd

Director

+23324442255

Rahim Mwaji

Rotan Energy Ltd

+16024107815

Toma Videnov

Mitsui & Co

+447739243464

Alwin Thomas

Mitsui & Co

+447850980545

Phyllis Squire

Mitsui & Co

+233501304557

Andrea Dal Mut (ADM)

Mott Mac

Andrea.dalmut@mottmac

Nik Stone (NS)

Mott Mac

[email protected]

Dyson Jumpah (DJ)

EEMC

Kofi Agbogah

EEMC

Amoako Atta Degraft-Johnson

EEMC

Emmanuel Amekor (EA)

EEMC

Dep Proj Mgr

0244649873

Email

[email protected]

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Stakeholder Meeting Report

Stakeholder(s): Capt James Owusu Korangteng, Director of Port (GPHA, Takoradi,) Date:

27.07.15

Purpose:

Project/ESIA introduction of Proposed Rotan Energy Power Project

Facilitator(s):

Dyson Jumpah, & Charles Tsagli, (EEMC)

Location:

GPHA, Takoradi Office

Time:

3.00Pm

Report prepared by:

Dyson Jumpah

Information provided to stakeholders during the Introduction Messrs Environmental Engineering and Management Consult (EEMC) represented by Dyson Jumpah broadly introduced the various companies working on the proposed Rotan Energy and Rotan Gas projects. Mr Jumpah explained that the purpose of the visit to the Ghana Ports and Harbour Authoirty,Takoradi to introduce the Project to the GPHA and begin the consultative processes towards the acquisition of Environmental Permit in line with the requirements of the Environmental Protection Agency. Introducing the projects, Mr Kofi Morna, the Chairman of Rotan Energy and Rotan Gas said the following: The project is a 66Omw Combined Cycled Gas Turbine (Barge mounted) thermal facility located at Aboadze, right next to TAPco and TICO. He said gas supply will be through the importation of LNG to be stored and regasified on a Fuel Storage & Regasification Unit (FSRU) to be docked about 5 km offshore Aboadze and replenished periodically via a ship-to-ship transfer. The Primary Sponsor of the project is Rotan Energy Limited (Singapore), controlled by Mr Kofi Morna with others as significant minority shareholders. Mitsui & Co are Co-Developers.

Issues Raised / Discussed Speaker

Organisation

Responses/Comments

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Stakeholder Meeting Report

JOK

GPHA

DG

RE

The Director of Port asked for more technical information on the Thermal Plant and the associated marine FSRU facility.

The FSRU is a Floating Storage and Re-gasification Unit to be installed offshore to receive LNG from vesels. There will be a Mooring system to permanently place the FSRU in a fixed position at about 5km offshore Aboadze. A multi point buoy (CBM) for gas transmission via vertical risers, PLEM with buried onshore and offshore subsea piping to power barge gas terminal points at graving dock will be installed. The exact location for the FSRU is however, yet to be determined but is likely to be at the South Western end of the existing Power Plant on the Western side. The Power Plant will be mounted on a Power Badge. The main issue to GPHA is the tower and the FSRU.

GPHA

The location of the FSRU is what will be of interest to the GPHA. The expected depth weight is 170,000cm3. So far the safety features are OK and it will be handled. The LNG vessels are more safety conscious than those seating at onshore. Knowing the location to consider the navigation aspects and to manage the STX operations is key. Towage and communication needs to be properly handled.

DG

JOK

RE

The project is budgeted to have 4 tugs so 4 substantial new tugs are needed.

GPHA

The location, he dimensions of the vessels and the type of job to be done need to be defined then then the GPHA will know where it will be safe for the vessels to be handled. GPHA is already undertaking STX operations so there is no problem. The expected requirements are not new to GPHA.

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Stakeholder Meeting Report

DG

RE

The FSRU will be leased at a cost of about US$300 Million.

JOK

GPHA

Towing and piloting is critical and will be done by the GPHA. Anybody can be Captain but few men can be a pilot. It is important to know the terrain in other to be properly assisted.

EA

EEMC

How is the emergency response plan of the GPHA so that Rotan Energy can collaborate with the GPHA

EA

GPHA

NS

MM

EA

GPHA

NS

MM

JOK

GPHA

GPHA has an emergency paln so there will be the need for ROTAN Energy to develop its own emergency plan to be fused with that of the GPHA since Rotan Energy will come directly under the GPHA. Other stakeholders will be involved since they may depend upon each other at the appropriate time. Rotan Energy could be involved in drill operations.

Does the GPHA have any guidelines for consideration by Rotan Energy?

Yes but guidelines will be developed tailored to the needs and operations of Rotan Energy. Since there is going to be an SBM they will not allow vessels to get close. They will put an ATM or a watch to direct other vessels. Are there any exclusion zones? There are no exclusion zones. Apart from the West African Gas Pipeline here is no any exclusion zone. There will be the need to relate with the Hydrographic Agency of the United Kingdom. There is the need for education to sensitize people to understand or know about the project prior to execution in other to avoid unnecessary rumours. Safety zone will be created.

EA

EEMC

There have been problems with fishermen at the Aboadze SBM for VRA. What must Rotan do to avoid such problems?

JOK

GPHA

The bright lights around the SBM attracts fish so the fishermen go near the SBM to catch fish. The fishermen needs to be talked to and made to understand the dangers so that they back off.

KA

EEMC

Creation of exclusion zone of about 500m will affect the fishermen so there is the need for an effective education

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Stakeholder Meeting Report

Are there marine charts that the ESIA Team could look at? NS

MM

EA

GPHA

Some amount of dreging will be done. What is the potential impact?

DJ

EEMC

JOK

GPHA

The expected dredging is not big issue because the dredging will be a controlled dredging. There will be the need to use tugs to push the dredged materials.

DJ

EEMC

Yes, there are BA charts.

Suggested that David Gardner prepares a high level technical brief for the attention of GHPA to enable respond officially be providing a documented technical comments and suggestions for consideration by Rotan Consulting Engineers and the ESIA Team. The Director of Port of GPHA Takoradi has agreed to this suggestion and recommended that such a document should be copied to the Harbour Master and Marine Services Manager. David Gardner has also agreed to prepare the high level technical brief on the marine components of the Rotan Energy project for the attention of GPHA.

EA

GPHA

Security at Aboadze is outside the jurisdiction of GPHA so there Navy should be notified. However there is a good collaboration with the Marine Police. If a security program is prepared by Rotan Energy then the GPHA will extend their support operations to cover those areas.

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Stakeholder Meeting Report

Photographs

Stakeholder Engagement in ‘Action’ 1

View over Stakeholder Engagement Location (including stakeholders) Supportive of project and happy to engage further.

5|P age

Stakeholder Meeting Report

Follow-up, documents provided, miscellaneous

Name

Organisation

Position

Telephone

Email

Capt James Owusu Koraneng

GPPA, Takoradi

Director of Ports

0208127031

[email protected]

Capt Eben Atadzi (EA)

GPHA, Takoradi

HM

0208181428

[email protected]

Capt Francis Micah

GPHA, Takoradi

MSM

0244167488

[email protected]

Moses Duku

GPHA, Takoradi

Dep Port Sec

0573518260

[email protected]

James B. Akanda

GPHA, Takoradi

Dep. Port Sec

0244232035

[email protected]

Roderick Ocloo

GPHA, Takoradi

FM

0244261605

[email protected]

Joseph Lartey

GPHA, Takoradi

PEE

0208244555

[email protected]

Nana Asamoah Obimpeh

GPHA, Takoradi

Dep PEE

0200722704

[email protected]

Kofi Morna (KM)

Rotan Energy Ltd

Chairman

0267168552

[email protected]

David Gardner (DG)

Rotan Energy Ltd

Engineer

+44776820080

[email protected]

Diana Dimitrova

Rotan Energy Ltd

CFO

+77810212367

[email protected]

Edwin Abanga

Rotan Energy

Director

+23324442255

[email protected]

6|P age

Stakeholder Meeting Report

Ltd Rahim Mwaji

Rotan Energy Ltd

Power

+16024107815

[email protected]

Toma Videnov

Mitsui & Co

Power

+447739243464

[email protected]

Alwin Thomas

Mitsui & Co

Power

+447850980545

[email protected]

Phyllis Squire

Mitsui & Co

Power

+233501304557

[email protected]

Andrea Dal Mut (ADM)

Mott Mac

Environmental

+447788897788

Andrea.dalmut@mottmac

Nik Stone (NS)

Mott Mac

ESIA PM

+447891673760

[email protected]

Dyson Jumpah (DJ)

EEMC

Dep Proj Mgr

0244649873

[email protected]

Kofi Agbogah

EEMC

Environmental

0266031882

[email protected]

Amoako Atta DegraftJohnson

EEMC

Environmental

0208157728

[email protected]

Emmanuel Amekor (EA)

EEMC

Environmental

0244779983

[email protected]

7|P age

Stakeholder Meeting Report

Stakeholder(s): Kwabena Badu Yeboah, Director (EPA, Head Office, Accra), Audrey Quarcoo (Principal Program Officer (EPA, Head Office, Accra). Date:

29.07.15

Purpose:

Project/ESIA introduction of Proposed Rotan Energy Power Project

Facilitator(s):

Dyson Jumpah, & Charles Tsagli, (EEMC)

Location:

EPA, Head Office Accra

Time:

9.30am

Report prepared by:

Dyson Jumpah

Information provided to stakeholders during the Introduction Messrs Environmental Engineering and Management Consult (EEMC) represented by Dyson Jumpah broadly introduced the various companies working on the proposed Rotan Energy and Rotan Gas projects. Mr Jumpah explained that the purpose of the visit is to introduce the Project and its proponents and consultants to EPA and begin the consultative processes towards the acquisition of Environmental Permit in line with the requirements of the Environmental Protection Agency. Introducing the projects, Mr Kofi Morna, the Chairman of Rotan Energy and Rotan Gas said the following: The project is a 66Omw Combined Cycled Gas Turbine (Barge mounted) thermal facility located at Aboadze, right next to TAPco and TICO. He said gas supply will be through the importation of LNG to be stored and regasified on a Fuel Storage & Regasification Unit (FSRU) to be docked about 5 km offshore Aboadze and replenished periodically via a ship-to-ship transfer. The Primary Sponsor of the project is Rotan Energy Limited (Singapore), controlled by Mr Kofi Morna with others as significant minority shareholders. Mitsui & Co are Co-Developers. Natural gas wholesale license has been acquired and Power Purchase Agreement has been secured with ECG. Mott Mac/EEMC has been contracted to undertake the Environmental and Social Impact Assessment (ESIA) The Team of Alliance partners and consultants have visited the proposed project site and consulted with the Takoradi EPA and GHPAH on 27th July 2015.

Issues Raised / Discussed 1|P age

Stakeholder Meeting Report

Speaker

Organisation

Responses/Comments

DG

RE

The concept of the project is based on Floating Storage and Regasification Unit (FSRU). There are 2 major components of the project. The first component is the Power Plant and the second is Gas Supply System called the FSRU. The FSRU will receive vessels of about 300m long and located at about 2-5km offshore. The development concept is therefore to apply for 2 parrallel permits .

KBY

EPA

They are familiar with arrangement Rotan is proposing so no problem to apply for separate permits. However, an integrated study could be done to have one permit. The option is opened.

KM

RE

Due to lack of certainty for LNG hence the Gas project . There is the need for offtakers as well for the gas project. If this goes through there will be the need to have separate permits and operations.

KBY

EPA

Ghana 1000 is also putting up a Gas facility with excess capacity that can be offloaded. Why wouldn’t Roan Energy consider a partnership with Ghana 1000?

KM

RE

KBY

EPA

Partnering with Ghana 1000 is a good idea. Rotan Energy had a meeting with Ghana 1000 but there is no substantive link yet on the ground. For this reason Rotan Energy is pursuing an independent gas facility development. If the future something positive happens the partnership could be considered.

The environmental assessment regulation requires the EA process for a permit issued before the start of the project. EPA is happy to work with Rotan Energy to fulfil this requirement. EPA is prepared to reduce the 90 days timeframe for the review and permitting process to 60 days depending on the performance of the ESIA Consultants and the quality of their outputs. EPA assures Rotan of an expedited action if the consultants performs.

A

RE

There is a processing fee which is non-refundable and a permit fee to be determined upon approval of the permit under the LI2216. If a special review is requested it will attract a special fee to be determined by the EPA

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Stakeholder Meeting Report

and borned by Rotan Energy. KM

EPA EPA expects the consultant ESIA Report to be concise. The reports must be compressed as much as possible and consistent with what the law requires to be done. It should be noted that TOR is not a table of content as many consultants have been doing. Kofi Morna remarked that at certain times the voluminous nature of the ESIA reports is influenced the requirements of the Equator Principles or international requirements. Where is the Rotan Energy project being sited?

NS

MM The ESIA will be produced to satisfy both the EPA and International requirements. Two separate permit applications will be made but the linkage will be clearly demonstrated. What are the Environmental Values of concern to the EPA? The site for the Rotan Energy project is between the existing VRA site and the proposed Amardi project site at Aboadze.

KBY

EPA

The Anankwari Wetland, mangrooves and the airshed are environmental valuesof concern to the EPA. Air quality modelling should take account of what is existing. Additional the fuel mix usage scenarios should be considered. EPA disclosed that USAID is considering undertaking a Strategic Environmental Assessment for the Aboadze Energy Enclave.

3|P age

Stakeholder Meeting Report

Photographs Stakeholder Engagement in ‘Action’ 1

View over Stakeholder Engagement Location (including stakeholders) Supportive of project and happy to engage further.

Follow-up, documents provided, miscellaneou

4|P age

Stakeholder Meeting Report

Name

Organisation

Position

Telephone

Email

Kwabena Badu Yeboah

EPA, Accra

Director

0244639012

[email protected]

Audrey Quarcoo

EPA, Takoradi

Principal Prog Officer

0501301404

[email protected]

Kofi Morna (KM)

Rotan Energy Ltd

Chairman

0267168552

[email protected]

David Gardner (DG)

Rotan Energy Ltd

Engineer

+44776820080

[email protected]

Diana Dimitrova

Rotan Energy Ltd

CFO

+77810212367

[email protected]

Edwin Abanga

Rotan Energy Ltd

Director

+23324442255

[email protected]

Rahim Mwaji

Rotan Energy Ltd

Power

+16024107815

[email protected]

Toma Videnov

Mitsui & Co

Power

+447739243464

[email protected]

Alwin Thomas

Mitsui & Co

Power

+447850980545

[email protected]

Phyllis Squire

Mitsui & Co

Power

+233501304557

[email protected]

Andrea Dal Mut (ADM)

Mott Mac

Environmental

+447788897788

Andrea.dalmut@mottmac

Nik Stone (NS)

Mott Mac

ESIA PM

+447891673760

[email protected]

Dyson Jumpah (DJ)

EEMC

Dep Proj Mgr

0244649873

[email protected]

Kofi Agbogah

EEMC

Environmental

0266031882

[email protected]

Amoako Atta DegraftJohnson

EEMC

Environmental

0208157728

[email protected]

Emmanuel Amekor (EA)

EEMC

Environmental

0244779983

[email protected]

5|P age

Stakeholder Meeting Report

Stakeholder(s): Richard Oppong Mensah (Director, Thermal Generation, VRA-Aboadze) Date:

26.08.15

Purpose:

ESIA Scoping exercise for Proposed Rotan Energy Power Project

Facilitator(s):

Dyson Jumpah (EEMC)

Location:

VRA-Aboadze Director’s Office

Time:

10.30am

Report prepared by:

Dyson Jumpah

Information provided to stakeholders during the Introduction Messrs Environmental Engineering and Management Consult (EEMC) represented by Dyson Jumpah broadly introduced the ESIA team undertaking the scoping phase consultation on the proposed Rotan Energy and Rotan Gas projects. Mr Jumpah explained that the purpose of the visit to the VRA-Aboadze Thermal Plant, Takoradi is to introduce the Project to the VRA and begin the consultative processes towards the identification of key issues for the preparation of ESIA Scoping report as part of the processes for the acquisition of Environmental Permit in line with the requirements of the Environmental Protection Agency. Introducing the projects, Mr Andrea Dal Mut, the ESIA Project Manager said the following: The project is a 66Omw Combined Cycled Gas Turbine (Barge mounted) thermal facility located at Aboadze, right next to TAPco and TICO. He said gas supply will be through the importation of LNG to be stored and regasified on a Fuel Storage & Regasification Unit (FSRU) to be docked about 5 km offshore Aboadze and replenished periodically via a ship-to-ship transfer. Mr Andrea Dal Mut referred to July visit by Rotan Energy together with Mott Mac and EEMC. He said this visit is a followup visit to begin the ESIA Scoping studies for the proposed Rotan Energy project. He said new experts on the team are the Social Scientist, Marine Ecologist, Coastal Processes Specialist and Hydrologist.

Issues Raised / Discussed Speaker

Organisation

Responses/Comments

JW

MM

He is interested in the fate of the dredging processes under the Rotan Energy offshore facilities development, numerical modelling of offshore conditions, climatic changes issues, datasets on bathymetry offshore, data

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Stakeholder Meeting Report

on wave climate and extreme wave conditions etc. RB

MM

He is interested in marine species that may be impacted as well as the fisheries species available, type of sea grass etc.

PG

MM

He Is interested in the communities, populations, livelihoods, impact of project on nearest communities, information on fish catch etc.

ADM

MM

Will be assisting the teams on transportation, waste management and landfills, Air quality issues etc. The study has to be completed by December 2015. Two ESIAs will be submitted. Interest is to comply with the Ghana EIA procedures as well as the World Bank Standards and in compliance with requirements of international finance institutions.

ROM

VRA

NKA

AP

Since VRA came to Aboadze a lot of projects have taken place here. Some are the West African Gas Pipeline project, TAQA, other IPPs such GE who also wants to develop an FSRU facility. VRA has a team coordinating all the activities of the IPPs so they can help in the routing of facilities under the Rotan Projects. MM will be introduced to the VRA Team. WAGP, TAQA etc should be able to give MM/EEMC data on sea condition. VRA is now extracting a lot of sea water so the conditions may be affected. T1 and T2 are being converted into CCGTs. T4 has been awarded but construction is yet to begin. All the plants are running on gas from Ghana Gas. There is an SBM pipeline that delivers gas from ocean tankers. There is an existing right of way (ROW) owned by Ghana Gas. If Rotan want to work within the ROW they must ask permission.

DJ

EEMC

MM/EEMC will need to formally write to introduce the Rotan Project to the VRA through the Head Office of VRA in Accra so that the Rotan Project can be introduce to the VRA Technical Committee.

ADM

MM

Who can give us maps?

ROM

VRA

A real estate person on the VRA Committee should be able to give MM maps. WAGP has an office in Accra but the project office is in Takoradi.

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Stakeholder Meeting Report

MM needs to write to WAGP

PG

MM

Who drives the consultation processes among the IPPs?

ROM

VRA

VRA drives the consultation processes among the IPPs. EPA insists on a single point of water extraction. VRA is looking at that on behalf of all the IPPs. VRA is also putting up a fire station to support the IPPs. This will be a commercial support.

PG

MM

How does VRA relate to the communities at various levels?

ROM

VRA

VRA has a community relations person. Efforts to provide a common front to reach the communities on Corporate Social Responsibilities hasn’t been successful. This is due to the variability of capacities of the various companies. There is the need to have a common front.

DJ

EEMC

You mentioned that there is one main sea water extraction point. What about discharge points?

ROM

VRA

There are two discharge points. The other plants are considering air cooling so it is not likely that more seawater discharge points will be needed. However, there is a controlled intake of water.

ADM

MM

We are interested in the cumulative impacts. Do you know what the plants are doing?

PG

MM

What are the community supports provided by VRA?

ROM

VRA

Water is a big issue. VRA has extended water supply to the community There are two water. VRA has constructed a reservoir so that water can be supplied to the community. Public toilets have also been constructed for the communities namely Aboadze, Dwumor and Abuesi. MM needs to consult with Ghana Water Company Limited (GWCL)

RB

MM

ROM

VRA

PG

MM

Does VRA manage fisheries with the Communities? No. Cold store was built for the community but they could not manage it.

What are the significant changes that have occurred in the area? VRA is the biggest employer in the area.

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Stakeholder Meeting Report

ROM

VRA

Employment is an issue now in the area. Most of them people have gone to school. There are Polytechnic Schools in the area. VRA has built a hospital in the area. There is also a District Hospital and the Efiekuma Hospital. The VRA hospital however now seems small.

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Stakeholder Meeting Report

Photographs Stakeholder Engagement in ‘Action’ 1

View over Stakeholder Engagement Location (including stakeholders) Supportive of project and happy to engage further.

Follow-up, documents provided, miscellaneous

5|P age

Stakeholder Meeting Report

Name

Organisation

Position

Telephone

Email

Richard Oppong Mensah

VRA-Aboadze

DirectorThermal Generation

0202026887

[email protected]

Dyson Jumpah

EEMC

Environmental

0244649873

Pierre Gouws

Mott MacDonald

Social Scientist

Jon Williams

Mott MacDonald

Marine Processes Specialist

Rowan Byrne

Mott MacDonald

Marine Ecologist

Andrea Dal Mut

Mott MacDonald

Project Manager

6|P age

Stakeholder Meeting Report

Stakeholder(s): George K.M. Impraim (Area Manager,Takoradi) Date:

26.08.15

Purpose:

ESIA Scoping exercise for Proposed Rotan Energy Power Project

Facilitator(s):

Dyson Jumpah (EEMC)

Location:

GRIDCOTakoradi Office

Time:

9.00am

Report prepared by:

Dyson Jumpah

Information provided to stakeholders during the Introduction Messrs Environmental Engineering and Management Consult (EEMC) represented by Dyson Jumpah broadly introduced the ESIA team undertaking the scoping phase consultation on the proposed Rotan Energy and Rotan Gas projects. Mr Jumpah explained that the purpose of the visit to GRIDCO, Takoradi is to introduce the Project to GRIDCO and begin the consultative processes with particular attention to power transmission lines and evacuation issues towards the identification of key concerns for the preparation of ESIA Scoping report as part of the processes for the acquisition of Environmental Permit in line with the requirements of the Environmental Protection Agency. Introducing the projects, Mr Andrea Dal Mut, the ESIA Project Manager said the following: The project is a 66Omw Combined Cycled Gas Turbine (Barge mounted) thermal facility located at Aboadze, right next to TAPco and TICO. He said gas supply will be through the importation of LNG to be stored and regasified on a Fuel Storage & Regasification Unit (FSRU) to be docked about 5 km offshore Aboadze and replenished periodically via a ship-to-ship transfer. Mr Andrea Dal Mut referred to July visit by Rotan Energy together with Mott Mac and EEMC. He said this visit is a followup visit to begin the ESIA Scoping studies for the proposed Rotan Energy project. He said new experts on the team are the Social Scientist, Marine Ecologist, Coastal Processes Specialist and Hydrologist. Mr Dal Mut also gave a brief on the status of the ESIA process and the registration done with EPA.

1|P age

Stakeholder Meeting Report

Issues Raised / Discussed Speaker

Organisation

Responses/Comments

JW

MM

He is interested in the fate of the dredging processes under the Rotan Energy offshore facilities development, numerical modelling of offshore conditions, climatic changes issues, datasets on bathymetry offshore, data on wave climate and extreme wave conditions etc.

RB

MM He is interested in marine species that may be impacted as well as the fisheries species available, type of sea grass etc.

PG

MM

He is interested in the communities, populations, livelihoods, impact of project on nearest communities, information on fish catch etc.

ADM

MM

Will be assisting the teams on transportation, waste management and landfills, Air quality issues etc. The study has to be completed by December 2015. Two ESIAs will be submitted. Interest is to comply with the Ghana EIA procedures as well as the World Bank Standards and in compliance with requirements of international finance institutions.

GKMI

GRIDCO

There is the Tema/Accra Office that is responsible for all external issues. It is therefore appropriate that we see the Director of Engineering at the Tema Office. Mr Charles Doe is the Director of Engineering0244266077/0233266077.

NKA

AP

Rotan/Mott Mac should write to GRIDCO to formally introduce the project. At the Aboadze Energy enclave, GRIDCO is responsible for the management of the switchyard. There are 161KVA and 330KVA switch guards. Rotan needs to get GRIDCO involve in their planning since GRIDCO will be undertaking the evacuation of the power to be generated by Rotan based on the system capabilities GRIDCO Has in place. The map for the national interconnected transmission system was explained.

2|P age

Stakeholder Meeting Report

Photographs

Stakeholder Engagement in ‘Action’ 1

3|P age

Stakeholder Meeting Report

View over Stakeholder Engagement Location (including stakeholders) Supportive of project and happy to engage further.

Follow-up, documents provided, miscellaneous Arrange meeting with GRIDCO H/O Accra and Collect Enclave layout plan for power evacuation and existing ROW

4|P age

Stakeholder Meeting Report

Name

Organisation

Position

Telephone

Email

George K.M. Impraim

GRIDCO

Area Manager

0545518873

[email protected]

Dyson Jumpah

EEMC

Environmental

0244649873

Pierre Gouws

Mott MacDonald

Social Scientist

Jon Williams

Mott MacDonald

Marine Processes Specialist

Rowan Byrne

Mott MacDonald

Marine Ecologist

Andrea Dal Mut

Mott MacDonald

Project Manager

Kwaku Amoako Atta Degraft Johnson

EEMC

Terrestrial Ecologist and Botanist

5|P age

Stakeholder Meeting Report

Stakeholder(s): Nana Kobina Attom III, Chief of Aboadze, John Kingsley Arthur (Stool Secretary (Aboadze Chief’s Palace), Emmanuel Arthur (Lawyer Aboadze Chief’s Palace) Date:

27.08.15

Purpose:

ESIA Scoping exercise for Proposed Rotan Energy Power Project

Facilitator(s):

Dyson Jumpah (EEMC)

Location:

Aboadze Chief’s Palace

Time:

10.30am

Report prepared by:

Dyson Jumpah

Information provided to stakeholders during the Introduction Mr. Emmanuel Arthur, with the permission of Nana Attom III, invited Messrs Mott Mac/EEMC to introduce themselves. Introducing the team, Mr Dyson Jumpah referred to July visit by Rotan Energy together with Mott Mac and EEMC. He said this visit is a followup visit to begin the ESIA Scoping studies for the proposed Rotan Energy project. He said new experts on the team are the Social Scientist, Marine Ecologist, Coastal Processes Specialist and Hydrologist. Specifically, the call on Nana Attom was to provide the Mr Pierre Gouws, the Social Scientist the opportunity to engage Nana Attom on important social safeguard issues.

Issues Raised / Discussed Speaker

Organisation

Responses/Comments

PG

MM

How is the Aboadze Chieftaincy structure?

NKA

Aboadze Chief Palace

There are 4 Divisional Chiefs under the Shama Paramountcy. These are the i) Dunkwa Division ii) Yabew-Adonten Division, iii) Lower Inchanban and iv) Upper Inchanban. There 8 Communities under the Upper Incahnban Division namely i) Aboadze ii) Abuesi iii)Dwomor, iv) Ntuma, v)Nyankrom, vi) Konfoeko, vii) Shama Junction Lower and viii) Shama Junction Upper. All the communities are headed by Odikros. Hence Nana Attom is the Odikro of Abiadze.

1|P age

Stakeholder Meeting Report

PG

MM

NKA

AP

What is the expectation of the communities of the IPPs including Rotan Energy? Yes the expectations are very high. It depends on the companies and what agreements is there. They expect employment opportunities, education with scholarship schemes and social amenities. If these things are done there will be no problem.

PG

MM

Nana Attom, have you been consulted by the IPPs and what are the issues?

NKA

AP

They conducted open forum and shared ideas. Education, roads, pipe borne water, payment of royalties and ultimate signing of agreements. At the forums the presentations are made and potential impacts of the projects are discussed. The spokesperson of NKA added that a major issue is the synchronisation of the development plans of the communities and that of the District Assembly. He said he is taking this matter up with the District Assembly

PG

MM

What is the mechanism for grievance redress?

NKA

AP

There is a major problem with VRA. Land was acquired under Executive Instrument. The Chiefs were not involved in the acquisition process. Compensation hasn’t been paid. A land lease agreement has made with Rotan Energy. Generally, the period of lease for the companies is 50 years and 99 years for individual residential facilities. Rotan is supposed to compensate affected persons on the land. It was disclosed that two buildings located on the South western (with 10 plots of land) end and North Western ends of the land belong to Mr Ntim Aboagye and Mr Amuzu. Mr Emmanuel Arthur is to contact the owners of the building and come to terms for compensation.

PG

MM

Is there any exclusion zone agreement preventing fishing in the area?

KA

AP

There is No Agreement.

KADJ

EEMC

Has provision been made along the coastline in order not to cause restriction of access to the movement of local fishermen and other people in search of their livelihoods. DJ added that restriction of access is a major social safeguard issue and must be ensured by the District Assembly and relevant IPPs in the Aboadze Energy enclave.

2|P age

Stakeholder Meeting Report

PG

MM

Are there NGOs operating in the area?

NKA

AP

Yes, the NGO in the area are Hope for the Youth.

3|P age

Stakeholder Meeting Report

Photographs Stakeholder Engagement in ‘Action’ 1

View over Stakeholder Engagement Location (including stakeholders) Supportive of project and happy to engage further.

Follow-up, documents provided, miscellaneous

4|P age

Stakeholder Meeting Report

Name

Organisation

Position

Telephone

Email

Nana Kobina Atom III

Aboadze Chief’s

Odikro

0242140134

[email protected]

John Kingsley Arthur

Aboadze Chief’s Palace

Stool Secretary

0244830523

Emmanuel Arthur

Chief’s Palace

Lawyer

0208404104

Robert Adjei

Aboadze Chief’s Palace

Family Linguist

02848305

Amoako Atta Degraft-Johnson

EEMC

Environmental

0208157728

Dr Philip GyauBoakye

EEMC

Hydrologist

0208170581

Dyson Jumpah

EEMC

Environmental

0244649873

Pierre Gouws

Mott MacDonald

Social Scientist

Jon Williams

Mott MacDonald

Marine Processes Specialist

Rowan Byrne

Mott MacDonald

Marine Ecologist

Andrea Dal Mut

Mott MacDonald

Project Manager

[email protected]

5|P age

Stakeholder Meeting Report

Stakeholder(s): Nana Amakye II (Chief of Abuesi Community) Date:

27.08.15

Purpose:

ESIA Scoping exercise for Proposed Rotan Energy Power Project

Facilitator(s):

Dyson Jumpah (EEMC)

Location:

Abuesi Chief’s Palace (ACP)

Time:

1.45pm

Report prepared by:

Dyson Jumpah

Information provided to stakeholders during the Introduction Mr. John Kingsley Arthur invited Messrs Mott Mac/EEMC to introduce themselves to Nana Amakye and his elders. Introducing the team, Mr Dyson Jumpah referred to July visit by Rotan Energy together with Mott Mac and EEMC. He said this visit is a followup visit to begin the ESIA Scoping studies for the proposed Rotan Energy project. He said new experts on the team are the Social Scientist, Marine Ecologist, Coastal Processes Specialist and Hydrologist. Specifically, the call on Nana Amakye and his elders was to provide the Mr Pierre Gouws, the Social Scientist the opportunity to engage Nana Amakye on important social safeguard issues.

Issues Raised / Discussed Speaker

Organisation

Responses/Comments

PG

MM

How long has the Abuesi community been around and how has the community been growing?

NA

ACP

The people of Aboadze and Abuesi are brothers and actually one family. VRA has brought job opportunities and many people have migrated to the community. This has put pressure on the social amenities such as water, school etc. Similarly Rotan Energy’s project will attract people to the area thereby increasing the social pressure on existing amenities. The palace for the community does not suit him. He deserves a better palace. They also want scholarship for their school children. Fishing is their main occupation but this has dwindled such that parents could not cater for their children’s school fees leading to high school dropout rates and unemployment.

1|P age

Stakeholder Meeting Report

PG

MM

What consultation has been done or being done by the IPPs with the chiefs?

NA

ACP

TIKO has been giving scholarship but not enough. WAGP has been repairing the drains and also giving scholarships though not enough. He intends to bring the IPPs together to help build his palace. Frequency of meeting with the IPPs is quarterly and at the community th centre. The most recent meeting was on the 26 August 2015. VRA donated 8 big poly tanks for the Aboadze and Abuesi Communities and toilet for Abuesi. The community needs technical school for skills development. The community is growing in the east and northern directions.

PG

MM

Which other companies are engaging the community?

NA

ACP

Amandi, Jacobsen, Global Energy etc

PG

MM

What are the biggest challenges for the community?

NA

ACP

Financial weaknesses and challenges of the fish mongers.

PG

MM

What is the population of the fishermen?

NA

ACP

Abuesi community has the largest population after Shama. About 70% of the people are fishermen.

PG

MM

How is fish processed in the community?

NA

ACP

Drying, salting and smoking. Processed fishes are sent to Kumasi, Accra, Bolgatanga for selling.

PG

MM

Is there anything else done along the beach by the community?

NA

ACP

Collecting of stones for construction and terrazzo works. Fishing expeditions using hooks are done along the coast. There is a ban on turtle catching.

PG

MM

Are there any mechanisms for grievance redress?

NA

MM

Grievances are addressed by the chiefs or elders in the community. Most of the issues are social vices, stealing and teenage pregnancy.

2|P age

Stakeholder Meeting Report

Photographs

Stakeholder Engagement in ‘Action’ 1

3|P age

Stakeholder Meeting Report

View over Stakeholder Engagement Location (including stakeholders) Supportive of project and happy to engage further.

Follow-up, documents provided, miscellaneous

4|P age

Stakeholder Meeting Report

Name

Organisation

Position

Telephone

Email

Nana Amakye II

Abuesi Chiefs Place

Odikro

0242140134

[email protected]

John Kingsley Arthur

Abuesi Chiefs Place

Stool Secretary

0244830523

Nana Bofo Mensah

Abuesi Chiefs Place

Chief’s Linguist

0244682281

Samuel T Otoo

Abuesi Chiefs Place

Elder

024545284

Ransford Essuman

Abuesi Chiefs Place

Linguist

0249967594

Ibu Essuon

Abuesi Chiefs Place

Cashier Land Committee

0543430911

Kojo Ampiah

Abuesi Chiefs Place

Linguist

0275278597

Lucy Mensah

Abuesi Chiefs Place

Queen Mothers Sec

0201926803

Amoako Atta Degraft-Johnson

EEMC

Environmental

0208157728

Dr Philip GyauBoakye

EEMC

Hydrologist

0208170581

Dyson Jumpah

EEMC

Environmental

0244649873

Pierre Gouws

Mott MacDonald

Social Scientist

Jon Williams

Mott MacDonald

Marine Processes Specialist

Rowan Byrne

Mott MacDonald

Marine Ecologist

Andrea Dal Mut

Mott MacDonald

Project Manager

[email protected]

5|P age

Stakeholder Meeting Report

6|P age

Stakeholder Meeting Report

Stakeholder(s): Mr Badger (Deputy CEO of VRA) Date:

28.08.15

Purpose:

ESIA Scoping exercise for Proposed Rotan Energy Power Project

Facilitator(s):

Dyson Jumpah (EEMC)

Location:

VRA-Aboadze Director’s Office

Time:

11.40am

Report prepared by:

Dyson Jumpah

Information provided to stakeholders during the Introduction Messrs Environmental Engineering and Management Consult (EEMC) represented by Dyson Jumpah broadly introduced the ESIA team undertaking the scoping phase consultation on the proposed Rotan Energy and Rotan Gas projects. Mr Jumpah explained that the purpose of the visit to the VRA-Aboadze Thermal Plant, Takoradi is to introduce the Project to the VRA and begin the consultative processes towards the identification of key issues for the preparation of ESIA Scoping report as part of the processes for the acquisition of Environmental Permit in line with the requirements of the Environmental Protection Agency. Introducing the projects, Mr Andrea Dal Mut, the ESIA Project Manager said the following: The project is a 66Omw Combined Cycled Gas Turbine (Barge mounted) thermal facility located at Aboadze, right next to TAPco and TICO. He said gas supply will be through the importation of LNG to be stored and regasified on a Fuel Storage & Regasification Unit (FSRU) to be docked about 5 km offshore Aboadze and replenished periodically via a ship-to-ship transfer. Mr Andrea Dal Mut referred to July visit by Rotan Energy together with Mott Mac and EEMC. He said this visit is a followup visit to begin the ESIA Scoping studies for the proposed Rotan Energy project. He said new experts on the team are the Social Scientist, Marine Ecologist, Coastal Processes Specialist and Hydrologist.

Issues Raised / Discussed Speaker

Organisation

Responses/Comments

D.CEO

VRA

Is there going to be a negotiation with Ghana Gas to get connection to gas supply?

1|P age

Stakeholder Meeting Report

ADM

MM

Yes, this negotiation might be going on with Rotan

D. CEO

VRA

A common corridor is to be created so that other IPPs are not stranded. The corridor has to be created for fuel, water and power. Amandi is tapping into the SBM. Jacobsen will do same to receive LCO. The same corridor should should be able to provide gas pipeline for Rotan.

ADM

MM

Will this be done by VRA Accra or Takoradi?

D. CEO

VRA

There is a team in Akuse working on the creation of the common corridor.

ADM

MM

We will like to get advice from the VRA on this. We need to submit our ESIA to EPA BY December 2015. We need to know the places to be utilized by Rotan so as to consider the resettlement and compensation issues.

D. CEO

VRA

VRA has already acquired all the corridors that Rotan might need. VRA needs to define the common areas to be used. Within the next one month it could be appropriate for the VRA to come out with something whilst Rotan also clearly defines their layout and proposed routes for utilities as well as power evacuation. VRA is considering the channelling he Anankwari to improve the flow into the sea.

JW

MM

JW thinks the channelling of the Anakwari will be problematic because the Anankwari seems lower than the coastline barrier. Part of the issues to be looked at is the flooding issue. A numerical modelling to look at this has to be done

ADM

MM

We of the Rotan team sees the project as one that will have a lot of interaction with other IPPs so we are concerned about cumulative impacts. The need for the IPPs to come together the meet the needs of the communities with a common front.

D. CEO

VRA

The Rotan Team needs to introduce the project to VRA and make the necessary technical requests for submission to VRA by Rotan. Communication is to be addressed to the CEO of VRA attentioned Mr Badger, the Deputy CEO. The draft site layout of the Aboadze Enclave obtained the Rotan team from Aboadze is to be attached to an email request of the said communication.

2|P age

Stakeholder Meeting Report

Photographs Stakeholder Engagement in ‘Action’ 1

View over Stakeholder Engagement Location (including stakeholders) Supportive of project and happy to engage further.

Follow-up, documents provided, miscellaneous

3|P age

Stakeholder Meeting Report

Name

Organisation

Position

Telephone

Email

Mr Badger

VRA-Accra

Deputy CEO

020202684

[email protected]

Dyson Jumpah

EEMC

Environmental

0244649873

Pierre Gouws

Mott MacDonald

Social Scientist

Jon Williams

Mott MacDonald

Marine Processes Specialist

Rowan Byrne

Mott MacDonald

Marine Ecologist

Andrea Dal Mut

Mott MacDonald

Project Manager

4|P age

Stakeholder Meeting Report

Stakeholder(s): Henry Aryertey, Joseph Adam, Nii Ashong Date:

28.08.15

Purpose:

ESIA Scoping exercise for Proposed Rotan Energy Power Project

Facilitator(s):

Dyson Jumpah (EEMC)

Location:

Energy Commission Office Accra

Time:

1.15pm

Report prepared by:

Dyson Jumpah

Information provided to stakeholders during the Introduction Messrs Environmental Engineering and Management Consult (EEMC) represented by Dyson Jumpah broadly introduced the ESIA team undertaking the scoping phase consultation on the proposed Rotan Energy and Rotan Gas projects. Mr Jumpah explained that the purpose of the visit to the VRA-Aboadze Thermal Plant, Takoradi is to introduce the Project to the VRA and begin the consultative processes towards the identification of key issues for the preparation of ESIA Scoping report as part of the processes for the acquisition of Environmental Permit in line with the requirements of the Environmental Protection Agency. Introducing the projects, Mr Andrea Dal Mut, the ESIA Project Manager said the following: The project is a 66Omw Combined Cycled Gas Turbine (Barge mounted) thermal facility located at Aboadze, right next to TAPco and TICO. He said gas supply will be through the importation of LNG to be stored and regasified on a Fuel Storage & Regasification Unit (FSRU) to be docked about 5 km offshore Aboadze and replenished periodically via a ship-to-ship transfer. Mr Andrea Dal Mut referred to July visit by Rotan Energy together with Mott Mac and EEMC. He said this visit is a followup visit to begin the ESIA Scoping studies for the proposed Rotan Energy project. He said new experts on the team are the Social Scientist, Marine Ecologist, Coastal Processes Specialist and Hydrologist.

Issues Raised / Discussed Speaker

Organisation

Responses/Comments

ADM

MM

What are the processes and requirements for licensing by the Energy Commission?

1|P age

Stakeholder Meeting Report

HA

EC

Firstly, you need to apply for a provisional license. There is a licensing manual we can access from the website of the Energy Commission. EPA requires that the Energy Commission is consulted. There is sitting committee made up of people from Ministry of Defence, Lands Commission. To get a provisional license, the form stipulates three main processes and about 20 exhibits that are required. Upon submission of the application, it will be reviewed by the Board to either grant the application or otherwise. The Energy Commission depends of the EPA Permit to issue license. The project ESIA is used as the baseline document for monitoring and followup at various stages of the project. Copies of project scoping reports for project are passed on to the Energy Commission for review comments. Rotan has already been issued with a Provisional License. So the next stage is the acquisition of the citing Permit which will involve the Ghana Maritime Authority, EPA and Ministry of Defence. Normally, this is done before the ESIA. Siting committee will do the site inspection. Siting offshore is under the jurisdiction of the Ghana Maritime Authority. After the siting Permit a Construction Permit will be issued prior to the submission of the necessary exhibits.

ADM

MM

Has the Energy Commission met the IPPs to consider the maximum generation of power that the Aboadze Enclave can accommodate?

NA

EC

Yes, this is seriously being considered with focus on particularly the Environmental Impacts. EPA is making some efforts in this area. Power evacuation is also an issue being looked at. GRIDCO is being involved in these processes.

ADM

MM

We agree with the views being shared by the EC Officers. We are also interested in the cumulative impacts, social issues, air quality, transportation, wastes etc. We also need to know the other IPPs that are in the area so if EC has any information we will be happy to have them. Amandi, Jacobsen, One Energy, ASG, Astro have received siting permits from the Energy Commission. Provisional licenses have been issued to Chris Power, Rotan and Amanful Power Group.

HA

EC

Rotan needs to give a serious thought of Corporate Social Responsibility considering the potential of air quality impact. Possibly, an agreement could be signed and an understanding reached with the communities.

2|P age

Stakeholder Meeting Report

Photographs

Stakeholder Engagement in ‘Action’ 1

3|P age

Stakeholder Meeting Report

View over Stakeholder Engagement Location (including stakeholders) Supportive of project and happy to engage further.

Follow-up, documents provided, miscellaneous

4|P age

Stakeholder Meeting Report

Name

Organisation

Position

Telephone

Email

Henry Ayertey

Energy CommissionAccra

Environmental Officer

0244895076

[email protected]

Nii Ashong

Energy Commision

Technical Officer

Joseph Adams

Energy Commission

Technical oficer

Dyson Jumpah

EEMC

Environmental

Pierre Gouws

Mott MacDonald

Social Scientist

Jon Williams

Mott MacDonald

Marine Processes Specialist

Rowan Byrne

Mott MacDonald

Marine Ecologist

Andrea Dal Mut

Mott MacDonald

Project Manager

0244649873

5|P age

ESIA Rotan LNG FSRU

September 2015

ENVIRONMENTAL AND SOCIAL IMPACT ASSESSMENT FOR THE ROTAN TAKORADI LNG FLOATING STORAGE REGASIFICATION UNIT (FSRU) SCOPING PUBLIC CONSULTATION MEETING

Venue: Aboaze Community Centre, Western Region Date: 22nd September, 2015 Time Started: 11: am Time Ended: 1: 21 pm

General Meeting Details: Description of the Project The Combined Cycle Gas Turbine Power Plant and Floating Storage Regasification Unit (Rotan CCGT and LNG FSRU Projects) will be located west of Aboadze in the Shama District of the Western Region, with the FSRU located approximately 5.5 km offshore from the Aboadze enclave. The CCT Power Plant will be build close to the VRA facility near Anankor River. Objective of the Consultation Meeting We are here today to give you information about the Rotan CCGT and LNG FSRU Projects and to listen to your opinions, ideas and concerns in relation to the Project. EEMC want to know your views about the key impacts in order to address in the terms of reference for the ESIA study. More importantly because the project is located in Aboadze we need the opinions/concerns of the residents (Chief, Elders, Women, and the Youth). This is exercise is a requirement of EPA, and in line with the process of securing permit for the Project. Project Proponents, Key Stakeholders and their Responsibilities Rotan Power and Rotan Gas is the Project Developer. Its core business is to generate and distribute electrical energy in Aboadze, Ghana. Rotan Power main responsibility is to develop and operate the Project to high technical, financial, environnemental, social, & management standards. Other responsibilities include

ESIA Rotan LNG FSRU Public Consultation Meeting Minutes, Scoping, September 2015

ESIA Rotan LNG FSRU

September 2015

power generation, onshore gas pipeline and receiving station, transmission line, buildings, access, accommodation village, near Aboadze .Rotan LNG FSRU is also responsible for the development of the floating storage regasification unit, mooring tower, visiting LNG carries, sub-sea LNG gas pipeline. EEMC & Mott MacDonald are ESIA Consultants; they are responsible for carrying out the ESIA. To ensure that the ESIA meets national & international standards, addressing environmental and social impacts as well as proposing the appropriate mitigation measures. Other responsibilities include engagement of local communities, the public and other stakeholders and also providing them with relevant information. EPA is the permitting Authority and would decide on the basis of evidence, whether the Project should go forward or not Components of the Project There are several components of the Project namely: technical, financial, environmental, social, management. Presently, impact analysis or evaluation is underway for the various components. Aim of the Project We all know the problem confronting Ghana’s energy sector, we need power generation and supply to meet increasing domestic demand of the country and also provide the opportunity for Ghana to export power i.e. improved Ghana’s energy situation. Need for the CCGT and FSRU World Bank predicts 1500MW shortfall in electricity capacity in Ghana by 2022. Gas fired independent power production is most efficient way to develop additional generation capacity as well as addressed power shortages. The ESIA process Ghanaian law, Environmental Protection Agency Act 1994 (Act 490) requires Rotan to conduct EIA. International guidelines of the Work Bank and IFC) also require ESIA. The ESIA process covers Registration, Screening, Scoping and Detailed ESIA (impact assessment – positive and negative). Throughout this process there would be public consultations and engagement. The ESIA must: - Present clearly an assessment of the impacts based on the terms of reference established during scoping - Identify potential direct, indirect, cumulative and transboundary impacts on the environment and social context, covering the pre-construction, construction, operation, decommissioning and post decommissioning stages. - Provide mitigation, enhancement, management and monitoring measures to address the impacts identified Consultations so far:

ESIA Rotan LNG FSRU Public Consultation Meeting Minutes, Scoping, September 2015

ESIA Rotan LNG FSRU

September 2015

Rotan Power has visited the Project location and neighbouring project communities. So far more than 11 meetings have been held at different levels both national and district levels with stakeholders, people interested in or affected by the Project Frequently Asked Questions Who is Rotan Power and Rotan Gas? Rotan Power Ltd is an independent power producer registered in Ghana, and Rotan Gas Ltd is a registered gas company in Ghana. The projects are sponsored primarily by Rotan Energy Ltd, a Singapore based company, with Mitsui & Co. Ltd as development partner and EOSon Infrastructure Ltd as a minority shareholder. Enhancement measures? Possible additional measures to get the full benefit of positive impacts - Community Development Support, Fisheries Development Support, and Skills Development Programme. What are the potential benefits? Improved the national power system, contribute to the filling of the electricity capacity gap in Ghana, relieving the power stability problem. Will land be leased or acquired for the Project? Land will be leased or acquired for the Project through agreement with the relevant landowners. Is there another option for the Project? Other technology options for electricity generation have already been considered and this is the best technology for the project. The Project is in the feasibility stage so available design options are still being studied. Potential Impacts Physical and Biological • Emissions and dust related to on-site plant and vehicles, construction activities, emissions from combined cycle power plant stacks. • Coastal erosion processes • Increased flood risk in low lying areas • Disturbance of soils • Changes to landscape and visuals • Impacts on inshore and offshore fish population and other marine animals • Noise and vibration from traffic, construction activities, operational facilities such as gas turbines, generators, transformers, exhaust systems • Terrestrial and aquatic ecology • Changes in water quality • Waste generation, especially during construction

ESIA Rotan LNG FSRU Public Consultation Meeting Minutes, Scoping, September 2015

ESIA Rotan LNG FSRU

•

September 2015

Human activities along the shorelines would be affected/ change in access route

Potential Impacts Social, Economic and Cultural • Benefits to society in the form of electricity production and opportunities for community development initiatives • Loss of two structures potentially resulting in relocation and economic displacement • Opportunities for employment during construction and operation • Nuisance effects from construction, including traffic movements, noise, dust and exhaust emissions • Occupational and community health risks • Immigration and induced development • Changes to access routes – loss of footpath along beach Next Steps/The Way forward Baseline surveys and field work – marine, terrestrial and aquatic ecology, air quality, socio-economic and community Impact assessment production Mitigation & enhancement, management and monitoring plans 2nd round of public consultation on the draft ESIA findings/ Second round of public consultation meetings to discuss the ESIA study draft results Issuance of environmental permit, construction and operation Fields studies are underway, more stakeholder meetings, focus group discussions would be held to provide opportunity for residents to get involved to prevent them from making statement like we are not aware of the Project.

ESIA Rotan LNG FSRU Public Consultation Meeting Minutes, Scoping, September 2015

ESIA Rotan LNG FSRU

September 2015

EEMC and Project Team Members: Dyson Jumpah, Kwaku Amoako Atta de-graft Johnson, Emmanuel Amekor, Gilbert Sam Government Representation: Media present: Number of Participants (excluding EEMC and Project Team such as Rotan): Number of women: 42 Number of men: 46 Language used: English and Fanti Photo Identification Numbers:

1.

Comments/Questions / Suggestions

Made by

Response

Rotan Power met the Chief and Elders of Aboadze Community and briefed us about the Project. We told them about our past experiences with other energy companies operating in the Aboadze enclave. Our concern are: • We want older people in Aboadze Community who cannot work to benefit from the Project. Hope for the youth, local NGO to benefit • To alley our fears about potential earthquake as result of their activities by telling us the frequency of the earthquake • The project we know is for the entire nation but Aboadze community will suffer most of the negative impacts so we must benefit from the Project.

Nana Attom III, Chief of Aboadze Community

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We are not saying there is going to be earthquake as result of the Project. We mean there would be vibrations or shaking as result of earth moving equipment or movements of heavy duty vehicles during the construction phase.

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There will also be air pollution from dust. This kind of pollution can be minimised through the use of water.

ESIA Rotan LNG FSRU Public Consultation Meeting Minutes, Scoping, September 2015

Made by De-graft Johnson, EEMC

ESIA Rotan LNG FSRU

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September 2015

We would like Rotan Power, the contractor for the Project. to be present anytime there is a meeting such as this one so that we can tell them our needs. We would like to sign an agreement with Rotan Power and also make sure that everything agreed are documented in order to hold them accountable.

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Would there be blasting? We don’t want blasting and if there should be any blasting we have to be informed. In the past blasting took place in the sea and killed a lot of the fishes. Too much partisan politics is disturbing Aboadze community. We don’t want any party politics with the job opportunities that are likely to come with Rotan Power Project. I want the Project to give employment to the youth so that they will be able to support the development initiatives of the community.

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We have seen similar projects like that of VRA and TICO. Aboadze Community did not enjoy the benefits as promised but got the negative impacts. Equipment used during the construction phase impacted on our buildings by causing cracks in our houses. The township for the companies (VRA) do not experience light off but Aboadze community has been experiencing rampant light offs. Under Rotan Power Project, we want light-outs to be a thing of the past in our community. We need transformer for Aboadze community. The pipelines under the seabed will have weeds growing along it; this can impact on the fishing industry. The pipelines for the West African Pipeline Project got burst some time back, this led to widespread of cough among the people leading to some deaths. Gas project is dangerous to our health and lives. Residents of Aboadze community are predominantly farmers and fishers, compensation paid to affected persons under previous projects range between 500 to1000 Ghana Cedis. The amount paid as compensations were inadequate.

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Nana Adam Eduafo, Chief Fisherman, Aboadze

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ESIA Rotan LNG FSRU Public Consultation Meeting Minutes, Scoping, September 2015

The kind of shaking or vibrations that is likely to take place is definitely not earthquakes. If anything happens contrary to what is in the EIA. Then the Chief, together with the people can stop the Project through complaints to EPA who may be issuing permit conditions. There will be some dredging in the sea. But at this stage, we are unable tell if there is going to be blasting. But if the rocky nature of shoreline requires blasting, it will be done. However, there will be full disclosure of such activity to the Chief and the people.

Dyson Jumpah, EEMC

Dyson It is part of our duties to identify all the impacts Jumpah, that is likely to occur. Currently, we are at the scoping stage, we want to understand the issues; EEMC we are gathering views, ideas, concerns for detail investigations. We will get to another level where called the impact assessment stage where issues identified would be further scrutinized. Rotan Power is consulting with the Maritime Authority, Ghana Harbour Authority, and the Ghana Navy in connection with the pipelines and other installations off shore. The floating storage regasification facility would be enclosed. The gas will come in a liquid form. But of cause there could be an accident. There will not be gas flaring. We hope that there will not be any leakages. Preventive measures would be put in place to reduce leakages. The proposed technology for the Project has

ESIA Rotan LNG FSRU

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September 2015

Already there are rigs and other facilities constructed on the marine waters which is negatively affecting the fishing industry. Now that Rotan Power is also planning to develop floating storage regasification facility this will seriously affect fishing since there would be some restrictions. We (the fishers) need to sit with Rotan Power to discuss issues relating to the Sea particularly where we do our fishing work. Today, Aboadze community has many educated young people. We have qualified people, so I proposed that 80% of the employment opportunities under Rotan Power Project be reserved for residents of Aboadze. I am a professional diver and can work in Rotan Power.

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This is not the first time we are hearing promises of this nature from companies, I want to know if we will be restricted in our movement i.e. would the Project affect access routes? Is it really possible for the Chief and the people to stop a Project of this kind?

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Would our building experience cracks as result of the Project?

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We need broader consultations among ourselves so Rotan Power should give the community time to do its own consultations before any further engagement.

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We would like to have our own broader consultations. Meet with various family heads, church leaders, leaders of associations and assembly

ESIA Rotan LNG FSRU Public Consultation Meeting Minutes, Scoping, September 2015

Raymond Abakah, Opinion Leader

Nana Kow Meano,

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been tested and it is being used all over the world. Fisher folks should come out with suggestions for consideration. Aboadze is a fishing community so the project has a fishing development programme Dyson Jumpah thanked Nana Adam for his insightful contributions. An invitation was extended to Nana Adam to participate and share his rich experiences in the next consultation meeting. Following the compilations of community concerns, the EIA Consultant is going to investigate the issues deeper. The possibility of weeds growing along the gas pipelines and possible impacts on fishing activities would be investigated and appropriate mitigations recommended. There will be some restrictions of access along the beach front and to some extent the lagoon areas. Movements somehow would be managed. However, other access routes would be provided and proper layouts would be put in place. Discussions are underway with the District Assembly. Note that development comes with some sacrifices. Various stakeholders must protect their interest.

De-graft Johnson, EEMC

Dyson Jumpah, EEMC

ESIA Rotan LNG FSRU

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members and then finally meet the Consultant. Once the thermal plant starts operating, certainly there is going to be vibrations. Are you saying we can stop Rotan Power from working in the event of any violations? I think we should rent our land and increased the rent periodically so that we can get money to take care of the elderly in our community.

Opinion Leader

Is the government of Ghana part of the financiers of the Project? Often we are promised jobs but we end up getting nothing. We don’t want a situation where we will be told to see the DCE or Minister.

Isaac Baidoo, Assembly man

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Many companies are operating in Aboadze community but when community members need help they do not know when to go to. I propose that Rotan Power should set-up a community relation directorate which will be responsible for community issues and relations.

Pastor Ben Arthur

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My observations with other companies operating in the Aboadze community are that community members are hired as temporary workers. I hope this Project would be different. It will give permanent jobs to the people.

Helena Bonney

ESIA Rotan LNG FSRU Public Consultation Meeting Minutes, Scoping, September 2015

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Dyson The Project is purely 100% private sector investment. The Government is only creating the Jumper, EEMC enabling conditions to facilitate the Project. In other words, the Government of Ghana is not contributing money towards the Project. The Project will certainly create job opportunities. The community will benefits from the following: community development programme, and support for the fishing industry. Community benefits must be community driven. Rotan Power has its own objectives so community members should manage their expectations. They should not expect that all their needs would be addressed by Rotan Power. Engaging a local person to be an interpreter for this meeting is also a way to create opportunity for skills development.

The opportunities are coming so you must prepare yourselves to engage the company and demand what you want.

Dyson Jumpah, EEMC

ESIA Rotan LNG FSRU

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The offshore floating storage regasification facility will certainly affect fishing activities.

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What can Rotan Power do to help us, the young girls who are interested and desire to acquire some vocational skills training?

September 2015

Mary Efua Mensah

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We have identified the impact of the offshore floating storage regasification facility. This would be addressed

Dyson Jumper, EEMC

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Aboadze community has many companies already operating here and there are news ones coming. I proposed that Nana together with his opinion leaders compiled list of both skilled and unskilled people. Again, compile list of projects that you need and make presentation to the companies for support. We will certainly share the report with Abaodze Community.

Emmanuel Amekor, EEMC

Esther Mensah

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We want you to share you to share minutes of this meeting with us

ESIA Rotan LNG FSRU Public Consultation Meeting Minutes, Scoping, September 2015

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Dyson Jumpah, EEMC