2017 Baltimore Summer Funding Collaborative: Common Application

The deadline for applications is 5 p.m. EST Feb. 17, 2017. We will not accept late or emailed submissions. This application portal does not automatically save your work. We encourage you to save your work as you progress through the application.

I. APPLICANT INFORMATION 1. Name of organization 2. Name of program Please be sure to include the program location if yours is one of several sites in the city — e.g., Organization ABC Summer Program – O’Donnell Heights. 3. Organization mailing address

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Street address City, state ZIP

4. Program contact List the primary contact for all application-related emails and calls

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Name Title Email address Phone number

5A. Will you be using a fiscal agent? If you are using a fiscal agent, he or she also will be your contracting contact.

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Yes/No

5B. Fiscal agent (if applicable)

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Organization name Name of contact Title of contact Email address Phone number

6. Finance contact

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Name Title Email address Phone number

7. Contracting contact List person who will receive and sign the letter(s) of agreement. If you are using a fiscal agent (Question 5A.), he or she (Question 5B.) will be your contracting officer.

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Organization Contact Name Title Email address Phone

8. Annual operating budget Provide the budget for the entire organization, not just the summer program. 9. Years your organization has existed 10. Number of years operating a summer program 11. Organizational mission Word limit: 250

II. FUNDING REQUEST 12. Total cost of summer program This number should be the same as what will auto-calculate on cell C21 of the required budget template. 13. Projected number of youths to be served 14. Amount of funding requested from the Summer Funding Collaborative

III. DEMOGRAPHICS OF PROGRAM PARTICIPANTS 15. Please provide specific information that demonstrates how your program will serve youth from low-income families. For example, how many students from Title I schools will attend, or what is the median neighborhood income of student population? Word limit: 100 16. Will your program host YouthWorks students?

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Yes/No

17. What grade does your program serve? If you have older youth as staff for a program that enrolls a younger population, please only check the grades of the enrolled (younger) population. Mark all that apply.

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Early childhood (from birth to age 5) Kindergarten Grade 1 Grade 2 Grade 3 Grade 4 Grade 5 Grade 6 Grade 7 Grade 8 Grade 9 Grade 10 Grade 11 Grade 12 Ages 18-24

18. Neighborhood(s) where program participants live. Only choose “citywide” if your program participants are drawn from all over the city without preference to specific neighborhoods or communities.

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Citywide Allendale/Irvington/South Hilton Beechfield/Ten Hills/West Hills Belair-Edison Brooklyn/Curtis Bay/Hawkins Point Canton Cedonia/Frankford Cherry Hill Chinquapin Park/Belvedere Claremont/Armistead Clifton-Berea Cross-Country/Cheswolde Dickeyville/Franklintown Dorchester/Ashburton Downtown/Seton Hill Edmondson Village Fells Point Forest Park/Walbrook Glen-Fallstaff Greater Charles Village/Barclay Greater Govans Greater Mondawmin Greater Roland Park/Poplar Hill Greater Rosemont Greenmount East Hamilton Harbor East/Little Italy Harford/Echodale Highlandtown Howard Park/West Arlington Inner Harbor/Federal Hill Lauraville Loch Raven Madison/East End Medfield/Hampden/Woodberry/Remington Midtown Midway/Coldstream Morrell Park/Violetville

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Mount Washington/Coldspring North Baltimore/Guilford/Homeland Northwood Oldtown/Middle East Orangeville/East Highlandtown Patterson Park North & East Penn North/Reservoir Hill Pimlico/Arlington/Hilltop Poppleton/The Terraces/Hollins Market Sandtown-Winchester/Harlem Park South Baltimore Southeastern Southern Park Heights Southwest Baltimore The Waverlies Upton/Druid Heights Washington Village/Pigtown Westport/Mount Winans/Lakeland

IV. SUMMER PROGRAM INFORMATION 19. Summer program address

If your summer program has multiple sites, please provide the addresses that would be supported by requested funds. Please note that unless your program is located at your organizational headquarters, you do not need to list that address here. 20. Neighborhood(s) where summer program will take place

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Allendale/Irvington/South Hilton Beechfield/Ten Hills/West Hills Belair-Edison Brooklyn/Curtis Bay/Hawkins Point Canton Cedonia/Frankford Cherry Hill Chinquapin Park/Belvedere Claremont/Armistead Clifton-Berea Cross-Country/Cheswolde Dickeyville/Franklintown Dorchester/Ashburton

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Downtown/Seton Hill Edmondson Village Fells Point Forest Park/Walbrook Glen-Fallstaff Greater Charles Village/Barclay Greater Govans Greater Mondawmin Greater Roland Park/Poplar Hill Greater Rosemont Greenmount East Hamilton Harbor East/Little Italy Harford/Echodale Highlandtown Howard Park/West Arlington Inner Harbor/Federal Hill Lauraville Loch Raven Madison/East End Medfield/Hampden/Woodberry/Remington Midtown Midway/Coldstream Morrell Park/Violetville Mount Washington/Coldspring North Baltimore/Guilford/Homeland Northwood Oldtown/Middle East Orangeville/East Highlandtown Patterson Park North & East Penn North/Reservoir Hill Pimlico/Arlington/Hilltop Poppleton/The Terraces/Hollins Market Sandtown-Winchester/Harlem Park South Baltimore Southeastern Southern Park Heights Southwest Baltimore The Waverlies Upton/Druid Heights Washington Village/Pigtown Westport/Mount Winans/Lakeland

21A. Does your program plan to serve youth from outside of Baltimore City?

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Yes/No

21B. The purpose of Summer Funding Collaborative funds is to support summer program seats for youth and young adults in Baltimore City. Please explain your answer above. (If applicable) Word limit: 100 22. Program start date 23. Program end date 24. Daily start time 25. Daily end time 26. Number of days per week the program operates 27. Total number of operating hours per week 28. Total number of operating days for the entire summer 29. Total number of operating hours for the entire summer 30A. Will you offer multiple program sessions?

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Yes/No

30B. How many sessions will you offer during the summer? 30C. How many days are in each program session? 30D. Can youth enroll in more than one session?

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Yes/No

31A. Do you charge a fee?

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No. Our program is free, both for the application and program-related expenses. Yes. We have a nominal application fee or deposit (less than $25). Yes. We charge for specific costs, such as field trips. Yes. We charge an annual or summer term fee for program participants.

31B. How much do you charge? (If applicable) 31C. Do you offer scholarships to students?

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Yes (full) Yes (partial) No

31D. Who is eligible for a scholarship? (If applicable) Word limit: 100 32. Program focus areas (select all that apply)

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Literacy STEM (Science, Technology, Engineering and Math) Youth engagement Enrichment (arts, sports) College and career readiness Environmental education Health and overcoming stress/trauma Workforce development/employment experience Athletics and recreation

33. Population focus area (select all that apply)

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Opportunity youth Immigrants and refugees Boys and young men of color Youth involved in the child welfare system Youth involved in the juvenile justice system Youth experiencing homelessness or housing instability Youth with special needs

V. PROPOSAL NARRATIVE A. Program History and Performance 34. Describe your experience delivering a quality summer enrichment program. Include a brief description of the program, and discuss outcomes from previous years. Word limit: 1,500

35. How many years has your program operated? If not applicable, enter “0”. 36. If applicable, what was your 2016 summer enrollment? If not applicable, leave blank. 37. What was the average number of youth who attended the program each day in 2016? For example, 80. 38A. If applicable, was your program at full capacity last summer?

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Yes. We served the number of students we originally planned. Yes. We served more students than we originally planned. No. We served fewer students than we originally planned.

38B. Please explain your answer below. (If applicable) Word limit: 100 39A. Did your program maintain a waiting list?

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Yes/No

39B. How many youth or young adults were taken off the waiting list? (If applicable) 40. If applicable, what was your 2015 summer enrollment? 41. Average number of students who attended the program each day in 2015 If not applicable, enter “0.” 42. How do you track daily attendance? Word limit: 200 43. The Summer Funding Collaborative is requiring all grantees to track attendance data through a common Excel template. The purpose of this template is to foster consistent data collection to make a more effective case for long-term summer funding in Baltimore City. Please explain below if you may have challenges with using a new Excel template. Word limit: 100

B. Program Staff 44. Total number of summer program staff If the answer is none, type in "0."

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Full time Part time

45. How many summer program staff members are considered seasonal staff? Note: Seasonal staff are hired specifically for the summer but not for the rest of the year. If the answer is none, type "0."

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Full time Part time

46. Total number of certified teachers who will work in your program this summer 47. Describe how you will recruit and train staff for this summer Word limit: 200

C. Program Content 48. Describe your program. What are its main areas of focus, and what program activities support those areas? Describe any partnerships that you have to support your program. Word limit: 1,500 49. How will you recruit youth to participate in your program? Word limit: 500 50. Describe how your program can serve and accommodate youth with developmental or physical disabilities. Word limit: 250 51. What help do you need to ensure your program can better serve youth with developmental or physical disabilities? Word limit: 250 52. Have you previously served youth with disabilities in your program?

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Yes/No

53. Describe your plan to retain students/campers/participants. Discuss your ability to keep youth engaged and ensure they complete the summer program. Identify any incentives, special activities or end-of-summer activities that will ensure youth participation throughout the program. Word limit: 250

D. Program Type 54. Please select which structure best describes your program. Please refer to our guidance to select which structure best describes your program.

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Comprehensive program serving children from pre-kindergarten to grade 8 [Answer Questions 55-56] Comprehensive program serving grades 9–12 and/or ages 14-24 [Answer Questions 57-61] Specialized Program (no age range required) [Answer Questions 62-67]

55A. Do you include literacy activities in your program?

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Yes/No

55B. Describe your program's literacy activities. Word limit: 250 56. If you are funded, do you agree to participate in the city’s free summer meals program?

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Yes/No

57. If some or all of your program participants will receive a stipend through YouthWorks, what responsibilities will your youth workers have?

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Operations and administration (e.g., filing, data entry, answering phones, serving food, inventory) Maintenance (e.g., cleaning, painting, gardening) Participation in a summer enrichment program Our program participants will not receive a stipend through YouthWorks. Other (Word limit: 50)

58. What responsibilities or experiences will your program participants have? Check all that apply.

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Career readiness (e.g., soft skills, interview skills, accountability, career exploration and exposure) College readiness (e.g., academic support, SAT prep, college application support)

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Independence/life skills (e.g., financial literacy and planning) Enrichment (i.e., youth will participate in regularly scheduled, ongoing arts or sports activities) Other (Word limit: 15)

59. Will funds requested in this application be used for student stipends?

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Yes. Stipends will be paid out of our program or organizational budget. Yes. Some of the requested funds will be used to either extend YouthWorks placements past five weeks or augment the YouthWorks stipend. No. Requested funds will not be used for student stipends.

60. How do you ensure participants can provide input and make their voices heard? Word limit: 200 61. What leadership opportunities are available for youth in your programs? Word limit: 250 62. If some or all of your program participants will receive a stipend through YouthWorks, what responsibilities will your youth workers have?

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Operations and administration (e.g., filing, data entry, answering phones, serving food, inventory) Maintenance (e.g., cleaning, painting, gardening) Participation in a summer enrichment program Our program participants will not receive a stipend through YouthWorks. Other (Word limit: 50)

63. What responsibilities or experiences will your program participants have? Check all that apply.

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Career readiness (e.g., soft skills, interview skills, accountability, career exploration and exposure) College readiness (e.g., academic support, SAT prep, college application support) Independence/life skills (e.g., financial literacy and planning) Enrichment (i.e., youth will participate in regularly scheduled, ongoing arts or sports activities) Other (Word limit: 15)

64. Will funds requested in this application be used for student stipends?

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Yes. Stipends will be paid out of our program or organizational budget. Yes. Some of the requested funds will be used to either extend YouthWorks placements past five weeks or augment the YouthWorks stipend. No. Requested funds will not be used for student stipends.

65. How do you ensure participants can provide input and make their voices heard? Word limit: 200 66. What leadership opportunities are available for youth in your programs? Word limit: 250

67A. Are you a drop-in program? •

Yes/No

67B. How do you track participation and attendance over the summer? (If applicable) Word limit: 150

E. Family and Community Engagement 68. Does your program have a family and/or caregiver engagement strategy? If so, what is it? Word limit: 250 69. Does your program have a community engagement strategy? If so, what is it? Word limit: 250

F. Evaluation List three performance measures you plan to use to determine the impact of your program this summer, and describe how you plan to track your progress and collect data. Please include at least one measure that can be analyzed quantitatively and one that can be analyzed qualitatively. If you are unsure how to identify or write performance measures, review our guidance and examples in SMART Goals format. The Family League also offers technical assistance on this subject at several points during the year. Please visit their website for a schedule. 70A. Performance measure 1 Word limit: 50 70B. Method of tracking progress Word limit: 100

71A. Performance measure 2 Word limit: 50 71B. Method of tracking progress Word limit: 100 72A. Performance measure 3 Word limit: 50 72B. Method of tracking progress Word limit: 100

VI. SUMMER SYSTEMS BUILDING The Summer Funding Collaborative is interested in tracking consistent, system-wide data and ensuring baseline quality of programming and services across its grantee pool. Please respond to the questions below depending on your program’s structure and capacity. Answering “No” does not disqualify you from or lessen your chances for funding. 73A. If funded and your program runs for more than four hours a day, can your program commit to enrolling in Baltimore City’s free summer meals program to provide healthy meals to program participants? • • •

Yes. No. N/A. My program does not operate for more than four hours a day

73B. Please explain your answer. Word limit: 100 74A. If funded, can your program commit to asking parents or guardians during the enrollment or intake process whether or not their child has special needs or an individualized learning plan?

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Yes/No

74B. Please explain your answer. Word limit: 100

75A. If funded, can your program use an attendance tracking form (MS Excel format) supplied by the Summer Funding Collaborative that requires collection of student identifier data (e.g. student ID number or date of birth, school attended in SY 16-17, address, and last grade completed)?

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Yes/No

75B. Please explain your answer. Word limit: 100 76A. If funded, can your program commit to participating in a Summer Funding Collaborative evaluation by supplying participant and program data through the attendance tracking form and end-of-summer reporting survey?

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Yes/No

76B. Please explain your answer. Word limit: 100

VII. DETAILED PROGRAM BUDGET AND FUNDING SOURCES Please use our budget template to provide the subtotals of relevant expenses for which you seek funding. For other funding sources for your program, only list those you are requesting or have secured. Download the budget template. 77. Completed budget template

VIII. SUPPLEMENTAL APPLICATION MATERIALS Please be sure to submit the appropriate documentation required. Please check the landing page for specific foundations’ eligibility requirements. 78. Certificate of Good Standing with the state of Maryland 79. Confirmation of 501(c)(3) or 509(a) tax status 80. Sample weekly or monthly activities calendar distributed to students and families/caregivers For example, share a 2017 mockup or program calendar from previous year. Do not provide anything more than two pages in length. 81. Most recent audited financial statement Only attach an audited financial statement if you would like to be considered by funders who require it.

THERE IS ONE MORE STEP: SUBMIT YOUR APPLICATION Once you have finished your application, please save and exit the application form. If you've done everything properly, the system will tell you that your application is complete. Once your application is complete, you must take an additional step to submit your application. When you submit, the registered user will receive a confirmation email. If you do not receive a confirmation, your application is not properly submitted and will not be considered for funding.