House of Student Representatives Elections & Regulations Committee 103rd Student Body Election

2/16/2016

The Election Code and Handbook

Student Government Association Elections & Regulations Committee

House of Student Representatives Elections & Regulations Committee 103rd Student Body Election

Table of Contents General Regulations Eligibility Filing Elections Results Campaigning Campaign Violations/Appeal Process

03 03 03 03 04 05

Representative Elections Term Calendar Election Procedures Oath

06 06 06 07

House Executive Board Elections Committee Chairs Speaker of the House

08 09

Student Body Officer Elections Eligibility Term Filing Results Campaigning Campaign Expenses Oath

10 10 10 11 11 11 13

Special Elections

14

Constitutional Referendums

15

Appendix Important Dates Powers and Duties of Student Body Officers Fair Market Values Declarations of Intent Organization Endorsement Form Campaign Funding Request Form SBO Candidate Signature List

17 18 21 22 30 31 32

2

House of Student Representatives Elections & Regulations Committee 103rd Student Body Election

General Regulations Eligibility     



Only members of the Undergraduate Student Body may run for, apply, be elected to or hold office or title within the Student Government Association. Candidates for a Student Body Officer position must be a full-time student. Candidates for office or title must have a cumulative GPA of 2.50 at the time of filing, and must maintain this GPA throughout their term. This academic requirement is effective for all candidates. Candidates for office or title may not be under active sanction at the time of filing. Any member of the Student Government Association whose cumulative GPA or semester GPA falls below 2.50, or who withdraws, graduates from the university, or studies abroad will be considered as having resigned his or her position. The SGA advisor will verify eligibility of candidates at the time of filing.

Filing   

The filing period will be set by the Elections & Regulations (E&R) Committee and will begin a minimum of four weeks prior to an election and continues for at least two weeks. In order to fulfill this requirement all interested students must complete an online application distributed by the E&R Committee. Election information sessions will be mandatory for all interested students and will be used to explain the provisions of this Code and answer questions about the elections, procedures, and the Code. 

Elections 

General elections will be held in April and can run no more than 36 consecutive hours. o Each person intending to vote online must be validated or confirmed as a student before voting. o The E&R Committee, with the approval of the House, has the power to determine the voting method used if such a determination occurs at least three (3) weeks in advance of the election. o All undergraduate students are eligible to vote.

Results   

All candidates for positions will be informed of the results of the election as soon as possible after the election.  Results of all elections, referenda, and ratification of constitutional amendments including vote counts will be posted and released to TCUaffiliated media directly following the election.  The E&R Chair will read the results of the election into the minutes at the first House meeting following the completion of the election. 

3

House of Student Representatives Elections & Regulations Committee 103rd Student Body Election

Campaigning 

Campaigning is “any public action initiated by either a candidate or a member of a candidate’s campaign staff to persuade members of the student body to vote for or against one or more candidates.” 



You can only campaign during the campaign period:  o Campaigning will begin at midnight two weeks prior to the first day of a general election and will continue until the polls close on the day of the election. 



Campaigning is allowed anywhere on campus, but only on campus (includes stationary materials, debates, rallies, etc). If you want to campaign in residence halls, you must have permission of the respective hall director. 



Posters may only be placed on stakes or university bulletin boards and they must be no larger than 520 square inches. They may not be placed on windows, doors, walls, sidewalks, streetlights, benches or any other university property. Signs or posters from YOUR campaign may not be placed within 5 ft of each other. 



A candidate can speak at student organization meetings with the approval of the organization’s president or equivalent. Candidates may contact a president before the campaign period starts as long as they do not state the specific position they are running for. 



Wearing campaign apparel, organizing rallies (with notification to the E&R Chair), distributing flyers and other promotional items, buying advertising in campus or online publications, creating websites, and utilizing social media are all permissible and encouraged campaign methods. 



No unsolicited e-mails, phone calls, or mailings. You can ask for students’ contact information in person but you cannot use TCU Announce or other mailing lists that are not created for the explicit purpose of campaigning. In other words, you must have the explicit prior permission of the recipient. Utilizing personal contact lists and social media is not considered unsolicited. 



Election day restrictions:  o You cannot campaign within 50 ft of a grouping of 3 or more computers (excluding residence halls). 

4

House of Student Representatives Elections & Regulations Committee 103rd Student Body Election o

You cannot create your own voting booths—candidates, campaign staffs or staff surrogates may not solicit votes with any electronic devices which a student may cast a vote or access the polling portal.

o

Clean up—campaign materials must be removed within 36 hours after the closing of the polls.

Campaign Violations/Appeal Process 

Any candidate who willfully—: o

Exceeds the campaign spending limits;

o

Misstates campaign expenses;

o

Uses campaign methods not covered in the Election Code;

o

Violates the University Code of Student Conduct or other applicable university and SGA policies;

o

Engages in any form of negative campaigning including defamation of character, libel, or slander against other candidates or members of the E&R Committee and removing or altering an opponent’s campaign materials or materials published by the E&R Committee;

o

Roams with electronic devices with the intent of soliciting votes;

during the conduction of a campaign shall be found in violation of this code and will be subject to fines and/or sanctions as deemed necessary by the E&R Committee. 

The reporting and enforcing of violations (and appeal process) will proceed through the following steps: 1. Violations will be reported to the E&R Committee 2. The E&R Committee will commence an investigation and/or conduct hearings on the alleged violation(s) no later than 15 days after the alleged violation occurred. In the case of a confirmed violation, the E&R Committee will impose fines/sanctions. 3. The Judicial Board will act as an appellate court for election violation decisions contested by the sanctioned candidate. Appealed decisions pertinent to elections must be made within 48 hours. If the Judicial Board does not meet, the E&R Committee decision stands.



NOTE: The E&R Committee will consider possible violations during the weekly committee meeting. The Judicial Board will meet to hear appeals as needed. If the Judicial Board does not meet within two weeks of the appeal the E&R decision will stand.

5

House of Student Representatives Elections & Regulations Committee 103rd Student Body Election

Representative Elections Eligibility 

Candidates for House Representatives must meet the general eligibility requirements as stated previously, and be enrolled in at least 6 semester hours throughout their term.

Term 

Membership in the House will be exclusively defined as the result of being elected to the House to represent a constituency. Members of the House will serve for the duration of the session to which they were elected.

Calendar 

The Chair of the E&R Committee will set the dates for the elections of the House members to be no later than two weeks before spring semester finals, with the exception of the two First Year representatives, whose elections will be held within the first month of their first fall semester.

Election Procedures 



House elections are subject to the following restrictions: o

All representatives will be elected by the constituency they belong to and will represent that constituency.

o

Candidates will file with the E&R Chair for no more than 2 constituencies they are willing and able to represent. A roster of candidates will be maintained.

o

The House will apportion itself every spring to fulfill the requirements set forth in the Constitution. The E&R Chair will submit legislation prior to the beginning of filing to redistribute the academic seats in the House for the following session according to the headcounts published by the university.

The procedure governing the election of all representatives shall have the following provisions: o

The E&R Chair, with the help of the SGA advisors, will allocate the seats won through vote counts and number of constituencies ran for, as deemed necessary to fill House.

o

Candidates for Representatives are limited to spending no more than $100.00 for their campaign including donations. 6

House of Student Representatives Elections & Regulations Committee 103rd Student Body Election 

Vacancies in House will be filled using the direct appointment process as outlined in the Student Body Code.



Oath o

The Speaker of the House shall take the oath of all newly elected representatives at the regular House meeting directly following the election. The oath shall be as follows: 

“I (state your name) do most solemnly and sincerely swear to faithfully serve the students of Texas Christian University, to represent the interests of my constituency and the student body as a whole and to maintain and uphold the constitution of the student body, so help me God.”



The religious reference may be omitted at the request of the representative taking the oath.

7

House of Student Representatives Elections & Regulations Committee 103rd Student Body Election

House Executive Board Elections Eligibility 

Candidates for the House Executive Board must meet the general eligibility requirements, and all representative requirements as stated previously.



Any candidate for Standing Committee Chair or Speaker of the House must have served in the House of Representatives, or on the respective committee, for at least one semester prior to the semester they assume the position.

Committee Chairs 



Members of House will elect the Chairs of the standing legislative committees of the House as follows: o

Members of the student body shall file applications with the E&R Chair.

o

The deadline for the application will be no later than the Monday before University designated study days.

o

All statements by qualified applicants must be made available to members of the House.

o

Nominations from the floor for Committee Chair positions will be taken only if a chair position has one or no applicants.

o

The chairs of the committees will be those receiving a majority of secret ballots cast by the members of the House at the first House meeting of a new session, and will take office upon election.

o

In the event of a vacancy in office or in filing, the Executive Board will appoint a qualified replacement with approval of a simple majority of the House.

Oath o

The Speaker of the House shall take the oath of all newly elected or appointed House officers at the regular House meeting directly following the election or appointment. The oath shall be as follows: 

“I (state your name) do most solemnly and sincerely swear to faithfully serve the students of Texas Christian University, to execute the duties and responsibilities of the office I hold and to maintain and uphold the constitution of the student body, so help me God.”



The religious reference may be omitted at the request of the officer taking the oath. 8

House of Student Representatives Elections & Regulations Committee 103rd Student Body Election

Speaker of the House 

Members of House will elect the Speaker of the House as follows: o

Members of House may file applications with the E&R Chair.

o

The deadline for the application will be no later than the Monday before University designated study days.

o

All statements by qualified applicants must be made available to the members of the House.

o

Nominations from the floor for the Speaker of the House will be taken only if there are one or no applicants.

o

The Speaker of the House will be the applicant receiving a majority of secret ballots cast by the members of the House at the opening of the first regular meeting and will take office upon election.

o

In the event of a vacancy of office, new elections will be held as set forth by the method delineated above.

o In case of vacancy of Speaker of the House, the Vice President of Operations will assume the powers and responsibilities of the Speaker until a new Speaker is elected. Elections will be held at the next meeting of the House. 

Oath o

The incumbent Speaker of the House shall take the oath of the newly elected or appointed Speaker of the House at the regular House meeting directly following the election or appointment. The oath shall be as follows: 

“I (state your name) do most solemnly and sincerely swear to faithfully serve the students of Texas Christian University, to execute the duties and responsibilities of the office I hold and to maintain and uphold the constitution of the student body, so help me God.”



The religious reference may be omitted at the request of the officer taking the oath

9

House of Student Representatives Elections & Regulations Committee 103rd Student Body Election

Student Body Officer Elections Student Body Officer (SBO) candidates must abide by all General Regulations listed above in addition to the special provisions below.

Eligibility 

At the time of filing all candidates must: o Be full-time (12+ semester hours) members of the undergraduate student body; 

Have attended the university for a minimum of three full semesters, excluding summer terms;



Have attained a minimum cumulative GPA of 2.50;



Intend to maintain a cumulative and semester GPA of 2.50 throughout his or her term;



Have served a minimum of one semester as a member of the Student Government Association;



Not be an officer in more than a total of two recognized student organizations;



The SGA Advisor will verify the eligibility of candidates at the time of filing.



Presidential candidates must have completed or will have completed by the start of the subsequent fall semester a minimum of sixty credit hours.



Vice Presidential Candidates (both positions) and Treasurer must have completed or will have completed by the start of the subsequent fall semester a minimum of forty-five credit hours.

Term 

Student Body officers will serve April to April terms.

Filing 

All candidates must submit a completed Declaration of Intent to the E&R Chair.



The filing period will be extended only if no person has filed for the office or position. If no one has filed for a Student Body Officer position after an extension period, then the newly elected Cabinet will appoint a person to fill the open position. The appointment must be approved by a simple majority at the first House meeting of the session.

10

House of Student Representatives Elections & Regulations Committee 103rd Student Body Election 

Candidates must submit a complete list of campaign staff members during the filing period. Additional names must be submitted in writing to the E&R Chair before said members may campaign on behalf of a candidate. o



Candidates are responsible for the actions of their campaign staff, defined as any TCU student who has the consent of the candidate to execute a responsibility that works to promote and/or garner votes for the candidate.

Please turn in all documents and payments at the same time, in a single envelope. This includes Declaration of Intent, list of campaign staff, list of signatures and campaign funding request (if needed), Student Organization Endorsement Form, and the $100 deposit.

Results 

To win a position, a candidate must receive an absolute majority of the votes cast. An absolute majority is defined as being greater than 50% of votes cast excluding abstentions.



If no candidate for an office or position receives an absolute majority of the votes cast for that office, then a run-off shall be held between the two candidates receiving the most votes, on the day(s) set by the E&R Chair. 

Campaigning  

Participation in debates scheduled by the E&R Committee is very highly encouraged. 



Endorsements by student organizations may only assist in garnering votes for a candidate by means of endorsement with an endorsement form, supplied by the E&R Committee, which must be completed by the leadership of an organization and submitted to the E&R Chair prior to public disclosure of the endorsement. 



Endorsements by students or TCU affiliates with considerable notoriety or influence of the student body is prohibited, unless a previous personal relationship has been established. Candidates anticipating an endorsement by a notable student or TCU affiliate should contact the E&R chair prior to public disclosure of the endorsement. The E&R Committee has the authority to question any notable endorsements with which a previous relationship has not been established.



Endorsements by faculty or staff, including professors, administrators, and athletic employees (excluding students) is strictly prohibited.

Campaign Expenses 

11

House of Student Representatives Elections & Regulations Committee 103rd Student Body Election 

Candidates are limited to $500.00 spending for the campaign, candidates in a run-off will have their total spending limit raised an additional $100.00. o In the instance that a Candidate demonstrates financial need, the E&R Chair and the SGA Advisor will consider subsidizing the cost of a campaign. o In order to be eligible for campaign funding, a candidate must submit a Campaign Funding Request form and obtain a list of 150 signatures from the student body acknowledging their faith in the candidate’s ability to hold office. Signatures must be completed on the form provided (see appendix for form). The list of signatures should be submitted to the E&R Chair during the filing period. Uncontested candidates are not eligible to receive campaign funding. o Candidates beginning to acquire signatures before the designated campaign period will not be able to disclose the position for which they are running, or discuss any issues from their intended platform. Whenever possible, candidates should follow the provided script when acquiring signatures. o All candidates interested in receiving campaign funding must meet with the SGA Advisor during the filing period. o $4000 dollars has been allotted to campaign funding, which will be dispersed equally among all candidates who qualify to receive funding. No candidate will receive more than $500. o Reimbursement will be available for candidates who order campaign materials before they have received funding, given that they qualify to receive funding.



All Student Body Officer Candidates are required to submit a report of expenses and donations to the E&R Chair. These amounts must include the actual expenses plus fair market value (appendix) of any donated materials or campaign aids. The E&R Chair will designate an appropriate deadline for the expense report to be submitted.



All candidates should keep their receipts and be prepared to submit those to the E&R Chair in the event that questions arise regarding campaign expenses. If no receipts are provided, all items will be charged at fair market value.



To be eligible to run, all candidates for student body officer must pay a $100 deposit prior to the first day of campaigning to an SGA advisor. o

If a candidate receives campaign funding from SGA they may not use the money to pay this deposit. 12

House of Student Representatives Elections & Regulations Committee 103rd Student Body Election



o

The full amount of the deposit will be refunded to the candidates that successfully follow all permissible campaign methods and election guidelines no later than one week after the election date.

o

Please submit the deposit by cash or check (made out to “TCU”). Checks are preferred, but cash will be accepted. Debit/credit transactions are not permissible methods of payment, and will not be accepted.

o

If a campaign violation occurs, the amount of the fine imposed by the E&R Committee will be deducted from the $100 deposit before it is refunded back to the candidate. In the event of a fine greater than the deposit, the E&R Committee may choose to retain the entire amount of the deposit and impose further fines as deemed necessary.

o

The Executive Cabinet will allocate all retained deposit money throughout the three branches of SGA as deemed necessary.

o

Candidates may not enter office until all fines have been paid.

Oath o

The Speaker of the House shall take the oath of all newly elected Student Body Officers at the regular House meeting directly following the election. The oath shall be as follows: 

“I (state your name) do most solemnly and sincerely swear to faithfully serve the students of Texas Christian University, to represent the interests of my constituency and the student body as a whole and to maintain and uphold the constitution of the student body, so help me God.”



The religious reference may be omitted at the request of the representative taking the oath.

13

House of Student Representatives Elections & Regulations Committee 103rd Student Body Election

Special Elections Filing and Election Dates 

In the event of the inability of an officer-elect to fulfill his/her duties, the E&R Committee has the responsibility to: o

Call a special election on dates to be set by the E&R Chair.

o

Set filing dates that begin no earlier than 20 academic days prior to an upcoming election and shall continue for 5 academic days.

Campaign Expenses 

Expenditures for candidates in the special election are limited to $75.00, with candidates in a run-off will have their total spending limit raised an additional $25.00.

Severability Clause 

All other election provisions and rules in the code shall be enforced for this special election with the exception of those listed above.

14

House of Student Representatives Elections & Regulations Committee 103rd Student Body Election

Constitutional Referenda 

Dates for referenda and ratification of Constitutional amendments must be announced and posted no less than 14 days and no more than 17 days before polling to permit adequate notice and publicity of all issues. o

Any vote to amend the constitution must be available through a medium open to all students, this excludes social media platforms.



All referenda or proposed Constitutional amendments must receive the majority of votes required by the Constitution and the Code to be effective.



The E&R Committee will conduct the election in one business day.



All appeals and infractions will be decided upon by the E&R Committee



If the Executive Board determines that the E&R Chair has a conflict of interest with the referendum, the Parliamentarian will assume the role of temporary E&R Chair, with all responsibilities shifting back to the original Chair after the referendum is completed. Impartiality must be maintained at all times by the committee and the chair.

15

House of Student Representatives Elections & Regulations Committee 103rd Student Body Election

Appendix Contact Information: Morgan Bailie Elections & Regulations Chair E-mail: [email protected] Phone: 205.789.9014 (cell) Important Dates: March 14, 16 (8PM)

Election Orientations

March 20 (3PM)

Election Orientations

Monday, March 14

Filing Opens

Monday, March 28 (12 PM)

Filing Closes

Monday, March 28 (12 PM)

$100 Deposit Due, Declaration of Intent, and Campaign Team Member Names Due for SBO Candidates

Thursday, March 31 (12:01 AM)

Campaign Period Begins

Tuesday, April 12 (7:30 PM)

SGA Debate (Location TBA)

Thursday, April 14 (8 AM)

Polls Open (my.tcu.edu)

Friday, April 15 (9 AM)

Polls Close Campaign Period Ends

Friday, April 15

Announcement of Winners

Monday, April 18 (5 PM)

Expense Reports Due

Saturday, April 16 (5 PM)

All Campaign Materials Removed

* ALL BOLD EVENTS ARE MANDATORY * Duties of a Candidate: 1. Attend one Election Orientation. 2. Turn in all required documents. 3. Obey all campaign rules. 4. Submit detailed report of expenses and donations.

16

House of Student Representatives Elections & Regulations Committee 103rd Student Body Election Powers & Duties as a Student Body Officer President 

Oversee the Student Government Association to assure that its actions and direction are aligned with the betterment of the student body; 



Chair the meetings of the Cabinet; 



Represent the student body at the meetings of Intercom; 



Call the House, or the Judicial Board to a special session; 



Represent the undergraduate student body unless otherwise provided for; 



Represent the faculty, staff, and administration to the House; 



Sign or veto legislation deemed inappropriate, fiscally irresponsible, or contrary to the interests of the student body; 



Represent the student body at meetings of the National Alumni Board, University Council, and the University Supreme Court; 



Represent the Cabinet at the meetings of the House and report on the state of the student body; 



Appoint justices to Judicial Board; 



Establish and maintain working relationships with the university administration and trustees; 



Meet with individual Cabinet members as needed; 



Establish agencies and offices to assist the President or the Cabinet with their duties; 



Act as the SGA representative to Administration in all meetings and communications unless she/he otherwise delegates said role; 



Establish agencies and offices to assist the President or the Cabinet with their duties; 



Appoint and replace student members of university committees; 



Fulfill additional duties as provided by legislation. 

17

House of Student Representatives Elections & Regulations Committee 103rd Student Body Election Powers & Duties as a Student Body Officer Vice President-Operations 

Coordinate the internal activities of the Student Government Association;  o Represent the Cabinet and build relations with theCrew, Frog Aides, and House of Representatives;  o Serve as Project Manager for House and Cabinet, holding all SGA members accountable for their projects and completion; 



Serve as the liaison with administration for any SGA projects, concerns, initiatives, etc.; 



Coordinate the annual SGA banquet; organize all SGA-sponsored events and retreats; 



Attend an annual conference of Student Government Associations; 



Represent the student body at meetings of Intercom; 



Coordinate the nomination process for SGA awards including, but not limited to, the Janet Perry Award, Outstanding Student in Student Government Award, and the various student organization awards; 



Maintain the Student Government Association Website;



Fulfill additional duties as deemed necessary by the President or the Cabinet or provided by legislation; 



Assume the powers and responsibilities of the President at the President’s request or in case of the President’s temporary absence; 



Conduct SGA sponsored services including, but not limited to, holiday and game buses and the scantron program; 



Assume the duties and powers of the Speaker of the House in case of a vacancy in that office until a new speaker is elected. 

18

House of Student Representatives Elections & Regulations Committee 103rd Student Body Election Powers & Duties as a Student Body Officer Vice President-External Affairs 

Build and foster relationships with TCU student organizations, outside of SGA; o Update student organizations on the relevant progress of SGA through working with the Outreach Committee;  o Report to House of Representatives pertinent information or needs of the student organizations; 



Foster community outreach by engaging with the city of Fort Worth and acting as a liaison between the TCU community and the Fort Worth Community;



Promote and advertise the Student Government Association;  o Ensure appropriate and consistent branding of SGA-sponsored events; 



Facilitate the development and/or creation of relationships with the other Big 12 Conference universities by means of online meetings, discussions, and collaboration; 



Assist the President in planning the SGA Presidents’ Alumni Summit; 



Represent the student body at meetings of Intercom.

19

House of Student Representatives Elections & Regulations Committee 103rd Student Body Election Powers & Duties as a Student Body Officer Treasurer 

Serve as the Chief Financial Officer of the student body; 



Establish and maintain accurate records of all financial matters pertaining to the student body fund; 



Prepare an annual budget with the cooperation of the Finance Chair of the House, theCrew, and the members of the Cabinet; 



Chair the Activities Funding Board; 



Prepare and report a weekly financial overview of the student body fund; 



Sign off on all duly approved expenditures as prescribed by the Constitution, the Student Body Code, or legislation; 



Attend the meetings of the House of Student Representatives; 



Attend the meetings of the Finance Committee;



Advise the President and the Cabinet on all financial matters; 



Fulfill additional duties as deemed necessary by the President or the Cabinet or provided by legislation. 

20

House of Student Representatives Elections & Regulations Committee 103rd Student Body Election Fair Market Values The following prices are in effect for all campaign expenses and donations. Candidates must use the following prices for their expense report. 81⁄2” x 11” Black and White Copy 81⁄2” x 11” Color Copy 11” x 17” Black and White Copy 11” x 17” Colors Copy Lamination White T-Shirt, 1 Color Print, Front & Back White T-Shirt with Manual Writing (Supplies used to color or write on shirts must be listed separately) Metal Stake Web Site Design (by another person) Outside of TCU Web Space TCU Web Space Yard Signs Personalized Stickers Buttons Poster Board Tape Glue Sticks Markers Sharpies Tent

$0.10/side $0.90/side $0.90/side $0.90/side $1.25/sheet $15.00 each $1.50 each $1.75 each $21.00 per hour $9.00 each Free $6.00 each $0.90 each $0.25 each $0.65 each $3.50 each $1.00 each $3.00 each $1.29 each $50.00 each



You must keep all receipts to turn into the E&R Committee with Finance— if no receipt then you need to turn in a statement of the market value to the committee. Note that all market values will be validated with the E&R Committee.



The use of departmental copier codes (e.g. codes provided to committee chairs and other SGA officers) for campaign purposes is strictly prohibited and will be considered a violation of the Code of Ethics. The SGA printer and copier log will be monitored throughout the duration of filing and campaigning.

21

House of Student Representatives Elections & Regulations Committee 103rd Student Body Election

Expense Report Item Name

Number of Units

Price per Unit

Total Cost

Purchased from

Total _______

22

House of Student Representatives Elections & Regulations Committee 103rd Student Body Election

Declaration of Intent to Run for STUDENT BODY PRESIDENT I, ____________________________________, hereby declare that I am running for the office of Student Body President at Texas Christian University for the term beginning April 28, 2016, to April 26, 2017. By initialing below, I acknowledge the following: 1. ___ I am currently a full-time, undergraduate student and will maintain full-time, undergraduate student status throughout my term. 2. ___ I currently have cumulative GPA of 2.50 or higher. 3. ___ I will have attended Texas Christian University for a minimum of three (3) full semesters (not counting summers) at the time of taking office. 4. ___ I will have completed a minimum of sixty (60) credit hours at the time of taking office. 5. ___ I will have been a member of the Student Government Association for a minimum of one (1) semester at the time of taking office. 6. ___ I have read and fully understand the provisions set forth in the Election Code and Handbook.

23

House of Student Representatives Elections & Regulations Committee 103rd Student Body Election

7. ___ I agree to abide by all the rules set therein and to contact the Elections & Regulations Chair with any questions about requirements or restrictions that are unclear to me. 8. ___ I recognize that the Elections & Regulations Committee performs a regulatory role during the campaign. 9. ___ I understand that the rules set in the Election Code are binding and that any violation of the Code will result in action being taken against me. 10. ___ I agree to contact the E&R committee if I see or hear of any possible violations of the Election Code. 11. ___ I agree to make my campaign team aware of all Election Codes. 12. ___ I authorize the SGA advisor to verify my credit hours, GPA, and University conduct record to determine my eligibility as a candidate. 13. ___ I understand the ballot position is selected randomly.

This Declaration of Intent must be submitted to the E&R Chair by 12:00 PM on Monday March 28, 2016. Signed: ______________________________________

Date: _________________________

24

House of Student Representatives Elections & Regulations Committee 103rd Student Body Election

Declaration of Intent to Run for VICE PRESIDENT OF OPERATIONS I, ____________________________________, hereby declare that I am running for the office of Student Body Vice President of Operations at Texas Christian University for the term beginning April 28, 2016, to April 26, 2017. By initialing below, I acknowledge the following: 1. ___ I am currently a full-time, undergraduate student and will maintain full-time, undergraduate student status throughout my term. 2. ___ I currently have cumulative GPA of 2.50 or higher. 3. ___ I will have attended Texas Christian University for a minimum of three (3) full semesters (not counting summers) at the time of taking office. 4. ___ I will have completed a minimum of forty-five (45) credit hours at the time of taking office. 5. ___ I will have been a member of the Student Government Association for a minimum of one (1) semester at the time of taking office. 6. ___ I have read and fully understand the provisions set forth in the Election Code and Handbook.

25

House of Student Representatives Elections & Regulations Committee 103rd Student Body Election

7. ___ I agree to abide by all the rules set therein and to contact the Elections & Regulations Chair with any questions about requirements or restrictions that are unclear to me. 8. ___ I recognize that the Elections & Regulations Committee performs a regulatory role during the campaign. 9. ___ I understand that the rules set in the Election Code are binding and that any violation of the Code will result in action being taken against me. 10. ___ I agree to contact the E&R committee if I see or hear of any possible violations of the Election Code. 11. ___ I agree to make my campaign team aware of all Election Codes. 12. ___ I authorize the SGA advisor to verify my credit hours, GPA, and University conduct record to determine my eligibility as a candidate. 13. ___ I understand the ballot position is selected randomly.

This Declaration of Intent must be submitted to the E&R Chair by 12:00 PM on Monday, March 28, 2016.

Signed: ____________________________________

Date: _________________________ 26

House of Student Representatives Elections & Regulations Committee 103rd Student Body Election

Declaration of Intent to Run for VICE PRESIDENT OF EXTERNAL AFFAIRS I, ____________________________________, hereby declare that I am running for the office of Student Body Vice President of External Affairs at Texas Christian University for the term beginning April 28, 2016, to April 26, 2017. By initialing below, I acknowledge the following: 1. ___ I am currently a full-time, undergraduate student and will maintain full-time, undergraduate student status throughout my term. 2. ___ I currently have cumulative GPA of 2.50 or higher. 3. ___ I will have attended Texas Christian University for a minimum of three (3) full semesters (not counting summers) at the time of taking office. 4. ___ I will have completed a minimum of forty-five (45) credit hours at the time of taking office. 5. ___ I will have been a member of the Student Government Association for a minimum of one (1) semester at the time of taking office. 6. ___ I have read and fully understand the provisions set forth in the Election Code and Handbook.

27

House of Student Representatives Elections & Regulations Committee 103rd Student Body Election

7. ___ I agree to abide by all the rules set therein and to contact the Elections & Regulations Chair with any questions about requirements or restrictions that are unclear to me. 8. ___ I recognize that the Elections & Regulations Committee performs a regulatory role during the campaign. 9. ___ I understand that the rules set in the Election Code are binding and that any violation of the Code will result in action being taken against me. 10. ___ I agree to contact the E&R committee if I see or hear of any possible violations of the Election Code. 11. ___ I agree to make my campaign team aware of all Election Codes. 12. ___ I authorize the SGA advisor to verify my credit hours, GPA, and University conduct record to determine my eligibility as a candidate. 13. ___ I understand the ballot position is selected randomly.

This Declaration of Intent must be submitted to the E&R Chair by 12:00 PM on Monday, March 28, 2016.

Signed: ______________________________

Date: _________________________ 28

House of Student Representatives Elections & Regulations Committee 103rd Student Body Election

Declaration of Intent to Run for TREASURER I, ____________________________________, hereby declare that I am running for the office of Student Body Treasurer at Texas Christian University for the term beginning April 28, 2016, to April 26, 2017. By initialing below, I acknowledge the following: 1. ___ I am currently a full-time, undergraduate student and will maintain full-time, undergraduate student status throughout my term. 2. ___ I currently have cumulative GPA of 2.50 or higher. 3. ___ I will have attended Texas Christian University for a minimum of three (3) full semesters (not counting summers) at the time of taking office. 4. ___ I will have completed a minimum of forty-five (45) credit hours at the time of taking office. 5. ___ I will have been a member of the Student Government Association for a minimum of one (1) semester at the time of taking office. 6. ___ I have read and fully understand the provisions set forth in the Election Code and Handbook.

29

House of Student Representatives Elections & Regulations Committee 103rd Student Body Election

7. ___ I agree to abide by all the rules set therein and to contact the Elections & Regulations Chair with any questions about requirements or restrictions that are unclear to me. 8. ___ I recognize that the Elections & Regulations Committee performs a regulatory role during the campaign. 9. ___ I understand that the rules set in the Election Code are binding and that any violation of the Code will result in action being taken against me. 10. ___ I agree to contact the E&R committee if I see or hear of any possible violations of the Election Code. 11. ___ I agree to make my campaign team aware of all Election Codes. 12. ___ I authorize the SGA advisor to verify my credit hours, GPA, and University conduct record to determine my eligibility as a candidate. 13. ___ I understand the ballot position is selected randomly.

This Declaration of Intent must be submitted to the E&R Chair by 12:00 PM on Monday, March 28, 2016.

Signed: ____________________________________

Date: _________________________ 30

House of Student Representatives Elections & Regulations Committee 103rd Student Body Election

ORGANIZATION ENDORSEMENT FORM This form must be completed by the leadership of the organization endorsing the candidate and should be submitted to the E&R Chair before public disclosure of the endorsement.

Candidate Name: ________________________________ Organization: __________________________________ Officer #1 Name: ________________________________ Officer #1 Phone: ___________ Officer Email: ___________ Officer #2 Name: ________________________________ Officer #2 Phone: __________ Officer Email: ____________ We, ____________________ and _____________________, officers of the above organization do formally affirm that such organization will endorse ______________________ for the position of _____________________ by way of our approval and a vote in accordance with our constitution by our members in a regularly scheduled general meeting. With this endorsement, the organization will adhere to all Election Regulations as outlined in the Election Code and Handbook, and will not provide any assistance to a candidate to obtain university resources that he or she would not have access to as an individual student or provide financial contributions of any type. __________________ Office #1 Signature

___________________ Officer #2 Signature

______________ Date

_______________ Date

31

House of Student Representatives Elections & Regulations Committee 103rd Student Body Election

Campaign Funding Request Form This form must be completed and turned into to the SGA Advisor during the filing period. In addition to this form, a meeting with the SGA Advisor is required to verify the eligibility of a candidate to receive campaign funding.

Candidate Name: _______________________________ Desired Position: _______________________________ 1. ___ I have obtained a list of 150 signatures from the student body verifying their trust in my ability to succeed. 2. ___ In obtaining signatures I did not disclose what position I intend to run for, or what issues I intend to campaign on. 3. ___ If I did not receive funding it would be very difficult or impossible for me to run for this position. 4. ___ I understand that the allotted $4000 will be dispersed equally between all qualifying candidates. 5. ___ I understand that the $100 deposit cannot be paid with SGA sponsored funding. 6. ___ I understand that I am still limited to spending $500 on campaign expenses if I receive funding.

Signed: _______________________________ Date: ___________________

32

House of Student Representatives Elections & Regulations Committee 103rd Student Body Election

Signature Script Under the Student Body Code of Conduct, it is stated that when running for a Student Body Officer position, the candidate need 150 signatures in order to seem worthy to run. When addressing students to receive signatures you can NOT tell them what specific Student Body Officer position you are running for. You can only tell them that you are running for a Student Body Officer position. When addressing students to ask them to sign the document please state: “Hello, my name is ___________ and I am collecting signatures in order to run for a Student Body Officer position within the Student Government Association for the upcoming year. By signing this document , you are agreeing that I would be capable to help lead Texas Christian University in the upcoming year.” If students ask questions regarding which position you are running for, please defer to the below options to explain: 1. “I am running for one of the four Student Body Officer positions which includes: President, Vice President of Operations, Vice President of External Affairs, and Treasurer. As per policy, I can not disclose which of the four I am running for until the designated campaign period has begun.” 2. Listed below in the packet are all the powers and duties of the four Student Body Officer Positions. Let the student read through the powers and duties if they choose. If students ask to which position are you planning on running for: 1. Do not tell them which position, this is considered early campaigning and can subject the candidate to fines 2. State “I cannot reveal which Student Body Officer position I am running for, until I receive the 150 signatures of confidence in order to run for the Student Body Officer Position.”

33

House of Student Representatives Elections & Regulations Committee 103rd Student Body Election

SBO Candidate Signature List Name (Print)

Student ID Number

Signature

1. 2. 3. 4. 5. 6. 7. 8. 9. 10. 11. 12. 13. 14. 15. 16. 17. 18. 19. 20 21. 22. 23. 24.

34

House of Student Representatives Elections & Regulations Committee 103rd Student Body Election

Name (Print)

Student ID Number

Signature

25. 26. 27. 28. 29. 30. 31. 32. 33. 34. 35. 36. 37. 38. 39. 40. 41. 42. 43. 44. 45. 46. 47. 48. 49.

35

House of Student Representatives Elections & Regulations Committee 103rd Student Body Election

Name (Print)

Student ID Number

Signature

50. 51. 52. 53. 54. 55. 56. 57. 58. 59. 60. 61. 62. 63. 64. 65. 66. 67. 68. 69. 70. 71. 72. 73. 74.

36

House of Student Representatives Elections & Regulations Committee 103rd Student Body Election

Name (Print)

Student ID Number

Signature

75. 76. 77. 78. 79. 80. 81. 82. 83. 84. 85. 86. 87. 88. 89. 90. 91. 92. 93. 94. 95. 96. 97. 98. 99.

37

House of Student Representatives Elections & Regulations Committee 103rd Student Body Election

Name (Print)

Student ID Number

Signature

100. 101. 102. 103. 104. 105. 106. 107. 108. 109. 110. 111. 112. 113. 114. 115. 116. 117. 118. 119. 120. 121. 122. 123. 124.

38

House of Student Representatives Elections & Regulations Committee 103rd Student Body Election

Name (Print)

Student ID Number

Signature

125. 126. 127. 128. 129. 130. 131. 132. 133. 134. 135. 136. 137. 138. 139. 140. 141. 142. 143. 144. 145. 146. 147. 148. 149.

39

House of Student Representatives Elections & Regulations Committee 103rd Student Body Election

150.

40

House of Student Representatives Elections & Regulations Committee 103rd Student Body Election

2/16/2016

House of Student Representatives Elections & Regulations Committee 103rd Student Body Election

2/16/2016