where TRADITION & INNOVATION meet 2016 SEMC October 10–12, Charlotte, NC Annual Meeting Exhibitor Participation Guide

WHY PARTICIPATE? The Southeastern Museums Conference is one of the largest and friendliest regional museum associations in the nation, representing twelve states, plus Puerto Rico and the U.S. Virgin Islands. Known for its creative programs and exciting evening events, SEMC’s “all in one” registration encourages informal interaction between Resource Expo exhibitors and meeting participants. SEMC’s Annual Meeting and Resource Expo are perfect formats for businesses to directly reach museum decisionmakers. Museum leaders in many different disciplines include directors, curators, registrars, exhibit designers, and educators. Resource Expo hours and activities are scheduled to encourage maximum traffic and exposure for your products and services. Exhibitors who are also SEMC Corporate Members are invited to present a Commercial Session during the Annual Meeting. Corporate Membership packages that include Annual Meeting exhibit booth and program advertising, plus yearround newsletter advertising and membership directory listings, provide a cost-effective way to extend your presence in SEMC throughout the entire year.

RESOURCE EXPO 2016 INFORMATION location: Sheraton Charlotte Hotel, 555 South McDowell Street, Charlotte, NC For reservations, call 1.800.325.3535 or go online at this link: www.starwoodmeeting.com. Reference the “SEMC” for the conference rate of $146. room rates: $146/Single & Double Room + 15.25% applicable taxes room block cutoff date: Saturday, September 9, 2016, 5:00 pm. schedule: MONDAY, OCTOBER 10  8:00 am – 1:00 pm Exhibitor Move-In  1:00 pm Expo opens  2:15 – 2:45 pm Afternoon Break  4:30 – 6:00 pm Expo Opening Reception  6:00 pm Expo closes TUESDAY, OCTOBER 11  10:00 am Expo opens  10:15 – 10:45 am Coffee Break  12:00 noon – 1:00 pm Expo Networking Lunch  3:00 – 3:30 pm Afternoon Break  4:30 – 6:00 pm Silent Auction & Expo Closing Reception  6:00 – 8:00 pm Expo Closes & Exhibitor Move-Out booth fees:  8’ x 10’ booth (before July 15, 2016): $750  8’ x 10’ booth (after July 15, 2016): $850  10% discount for SEMC corporate members. Corporate membership  packages are also available. Corporate Friend/Partner  members must renew by June 30, 2016, to reserve a  booth for SEMC Expo.  The booth fee includes: • 6’ skirted table, two chairs, booth sign • Full meeting registration for two representatives, including program sessions and evening events • Listing in the Annual Meeting Program Exhibitor Directory • Attendee pre-meeting and post-meeting mailing lists • Recognition in SEMC’s newsletter       Electrical service, extra items, and equipment are additional fees.

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ADVERTISING OPPORTUNITIES ANNUAL MEETING PROGRAM The on-site Annual Meeting Program is distributed to every attendee and carried throughout the entire meeting. Corporate Members and exhibitors receive a 10% discount on program advertising. Corporate Membership packages that include Annual Meeting exhibit booth and program advertising are also available. Advertisements will be printed in one color only. DEADLINE: Full payment and artwork must be received by August 7, 2015. ad size

full price

member/exhibitor price

Quarter Page ( 3.5625” w. × 3.75” h.)

$275

$248

Half Page ( 7.5” w. × 5.125” h.)

$600

$540

Full Page ( 7.5” w. × 10.25” h.)

$1,000

$900

Cover (7.5” w. × 10.25” h.)

$1,200

$1,180

There are three cover options: inside front cover, inside back cover, and back cover.

TOTE BAG INSERT This is an opportunity to insert a flyer into every attendee tote bag. We anticipate distributing approximately 600 tote bags onsite. Cost: $300 | deadline: September 16, 2016 | Size: 8.5”w. × 11.00” h. or smaller, one insert/brochure

SEMC RESOURCE EXPO – SHERATON CHARLOTTE HOTEL MECKLENBURG AND CAROLINA BALLROOMS

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EXHIBITOR TERMS & CONDITIONS ASSIGNMENT OF EXHIBIT SPACE Exhibitors who pre-register for booths early and make deposits will receive first choice of exhibit booths. Remaining booth assignments will be made on a first-come, first-served basis upon receipt of reservation form and payment of deposit. Every effort will be made to honor first choice locations, but preferred sites are not guaranteed. Requests submitted without a deposit will not be honored until payment is received. PAYMENT SCHEDULE Reservations received before July 15, 2016, require a 50% deposit with booth request. Final payment is due on July 15. Exhibit space may be reassigned if full payment is not received by this date. Reservations received after July 15 require full payment. Corporate Friend/Partner members must renew by June 30, 2016, to reserve a booth for SEMC Expo. CANCELLATION Booth cancellations and requests for refunds must be in writing. If received prior to July 15, 2016, there will be an 80% refund. Cancellations received after July 15 will not receive a refund. REGULATIONS 1. All booths must be open and staffed during Resource Expo hours. Each exhibitor must wear an official exhibitor’s badge to gain admission to the exhibit area and to conference programs and events. Badges cannot be exchanged among representatives. 2. SEMC reserves the right to modify Resource Expo hours and events set forth in this document if it is necessary to meet program and conference needs. 3. Exhibits must not project beyond the space allocated or obstruct the view of other exhibitors. Noise levels must not interfere with neighboring exhibits. 4. Exhibit booths may not be dismantled or packed before the close of the show at 6:00 pm on Tuesday, October 11, 2016. 5. Exhibitor agrees to indemnify and hold harmless SEMC and the Sheraton Charlotte Hotel from any and all claims, actions, causes of action, liabilities, losses, damages, and expenses that may ensue from accidents, injuries, fire, theft, or any other cause. The exhibitor assumes the entire responsibility and liability for losses, damages, and claims arising out of exhibitor’s activities on the Hotel’s premises, covenants not to sue, and agrees to indemnify, defend, and hold harmless SEMC and the Hotel, as well as their respective trustees, directors, officers, and employees from any and all such losses, damages, and claims. 6. SEMC 2016 exhibitors will receive a manual from Viper Tradeshow Services for all extra services. 7.  SHIPPING allowed directly to hotel 72 hours in advance. SHIP TO: “Attn: SEMC | Hold for (  your company  ), arrival 10/9/16 | Sheraton Charlotte Hotel, 555 South McDowell Street, Charlotte, NC 28204” 8.  SOLICITATION in the Resource Expo by non-exhibitors is prohibited. Non-exhibitor solicitors will be asked to leave the Expo.

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SEMC CORPORATE MEMBERSHIP   Show your support, stay in touch, and increase your visibility with an annual membership. BUSINESS ASSOCIATE — $350  • 10% discount on Resource Expo booth at the Annual Meeting • Link from www.SEMCDirect.net to your website • 10% discount on newsletter and Annual Meeting program advertising • Eligible to participate in a commercial session at the Annual Meeting • Subscription to the online quarterly newsletter Inside SEMC with hyperlinked ads • Access to SEMC Mailing Lists • Listing as Corporate Member with business name and contact information Enhance your Annual Meeting participation with a cost-effective Corporate Membership package. CORPORATE FRIEND — $1,000 • 1/4 page ad in the online SEMC newsletter (4 quarterly issues) with hyperlinked ads • 1/4 page ad in the Annual Meeting program • Unlimited Access to SEMC Mailing Lists • Booth fee (includes two registrations) at the Annual Meeting Resource Expo • Eligible to present a commercial session at the Annual Meeting CORPORATE PARTNER — $2,100 • 1/2 page ad in the online SEMC newsletter (4 quarterly issues) with hyperlinked ads • 1/2 page ad in the annual meeting program • Unlimited Access to SEMC Mailing Lists • Booth fee (includes two registrations) at the Annual Meeting Resource Expo • Eligible to present a commercial session at the Annual Meeting • Co-sponsor for one Annual Meeting event • Company literature inserted into attendee tote bags

ANNUAL MEETING COMMERCIAL SESSIONS SEMC Corporate Members who are also exhibitors are invited to present a Commercial session at the Annual Meeting in the Expo. These sessions, at which the Corporate Member may be the sole presenter, are a great way for meeting participants to learn more about your products and unique expertise. Sessions and times are assigned on a first-come, first-served basis. Commercial session application deadline is July 15, 2016.

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SEMC CORPORATE CONFERENCE SPONSORSHIP   Show your support, stay in touch, and increase your visibility with a conference sponsorship. SEMC is a 501(c)(3) nonprofit organization supported by membership and contributions. Sponsorship support helps to make the 2016 Annual Meeting an outstanding and affordable opportunity for networking in the expanding Southeastern museums community. PLATINUM SPONSOR — $10,000 Choose from the following opportunities: • An Evening Event • Director/Trustee Reception & Directors’ Session Track Plus: Exclusive Conference sponsor (a $5,000 value) • Annual Membership at Corporate Partner level (a $2,100 value) • Booth fee (includes three registrations) at Resource Expo (a $900 value) • Full page ad in the SEMC newsletter (4 quarterly issues, a $1,000 value) • Back Cover of the annual meeting program (a $1,200 value) • Signage & recognition at annual meeting events (a $300+ value) • Unlimited Access to SEMC Mailing Lists • Eligible to present a Commercial Session at the Annual Meeting • Five Minutes of Podium Time during Sponsored Event • Recognition in Annual Meeting program and winter issue of SEMC newsletter • Recognition on SEMC website • Company literature in attendee tote bags and also logo on tote bags and volunteer shirts ($1,000 value)

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GOLD SPONSOR — $6,000 Choose from the following opportunities: • An Evening Event • Director/Trustee Reception • Conference Transportation Plus: Sponsor for Annual Meeting event (a $3,000 value) • Annual Membership at Corporate Friend level (a $1,000 value) • Booth fee (includes three registrations) at Resource Expo (a $900 value) • ½-page ad in the SEMC newsletter (4 quarterly issues, a $600 value) • ½-page in the annual meeting program (a $600 value) • Signage & recognition at annual meeting events (a $300+ value) • Unlimited Access to SEMC Mailing Lists • Eligible to present a Commercial Session at the Annual Meeting • Five Minutes of Podium Time during Sponsored Event • Recognition in Annual Meeting program and winter issue of SEMC newsletter • Recognition on SEMC website • Company literature inserted into attendee tote bags ($300 value) SILVER SPONSOR — $3,000 Choose from the following opportunities: • The General Session • Logo on tote bags • SEMC Council’s Legacy Reception • Expo Networking Lunch Plus: Co-Sponsor for Annual Meeting event (a $1,500 value) • Annual Membership at Corporate Friend level (a $1,000 value) • Booth fee (includes two registrations) at Resource Expo (a $750 value)

• ½-page ad in the SEMC newsletter (4 quarterly issues, a $600 value) • ½-page in the annual meeting program (a $600 value) • Signage & recognition at annual meeting events (a $300+ value) • Unlimited Access to SEMC Mailing Lists • Eligible to present a Commercial Session at the Annual Meeting • Recognition in Annual Meeting program and winter issue of SEMC newsletter • Company literature inserted into attendee tote bags ($300 value) • Recognition on SEMC website • Acknowledgement at the General Session BRONZE SPONSOR — $2,000 Choose from the following opportunities: • Grand Opening Reception at Resource Expo • One of the Resource Expo Breaks • Logo on Name Badge Lanyard • One of the Affinity Luncheons:   Director/Trustee Luncheon   Educators’ Luncheon   Curators’ Luncheon Plus: Annual Membership at Corporate Friend level (a $1,000 value) • Booth fee (includes two registrations) at Resource Expo (a $750 value) • ¼-page ad in the SEMC newsletter (4 quarterly issues, a $275 value) • ¼-page in the annual meeting program (a $275 value) • Signage & recognition at annual meeting events (a $300+ value) • Unlimited Access to SEMC Mailing Lists • Recognition in Annual Meeting program and winter issue of SEMC newsletter • Recognition on SEMC website

EXHIBITOR, ADVERTISEMENT, SPONSOR,   AND MEMBERSHIP FORM

SEMC 2016 ANNUAL MEETING, OCTOBER 10–12, CHARLOTTE, NORTH CAROLINA Organization:  Address:  City/State/Zip:  Contact Person:  Telephone:  Email: 

Title:  Fax:  Website: 

Signature:  By signing, you agree to the exhibitor terms and conditions in this brochure.  Use this contact information in the Annual Meeting program  We will submit additional contact information for the program by July 15, 2016 EXHIBIT BOOTH REQUEST preferred location: 1st choice:   | 2nd choice:       We do not  wish to be near: 

 | 3rd choice: 

 | 4th choice: 

 

fee:  $750 (before 7/15) |  $850 (after 7/15) |  Comp (Mship package) Qty:  . . . . . . . . . . . . . . . . . $675 (SEMC member before 7/15); $765 (SEMC member after 7/15) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Exhibit Booth Total. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Payment (50% Deposit before 7/15, full payment by 7/15). . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ANNUAL MEETING PROGRAM AD REQUEST (Deadline July 15, 2016) Ad Size & Fee:  ANNUAL MEETING SPONSORSHIP REQUEST Sponsorship level:  Platinum ($10,000) |  Gold ($6,000) | Sponsorship name: 

 Silver ($3,000) |

$  $  $  $ 

. . . . . . . . . . . . . . . . . . . $   Bronze ($2,000). . . . . $ 

TOTE BAG INSERT REQUEST (Deadline September 18, 2016) Insert fee:    $300 |  Comp   (as part of Corporate Sponsorship package) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $  SEMC CORPORATE MEMBERSHIP  $350 Business Associate |  $1,000 Corporate Friend |  $2,100 Corporate Partner. . . . . . . . . . . . . . . . . . . . . $  Corporate Friend/Partner members must renew by June 30, 2016, to reserve a booth for SEMC Expo. GRAND TOTAL . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $   Check enclosed |   Charge to: Credit Card #:  Name on Card:  

 VISA

 MasterCard

 American Express

Expiration date: 

Signature: 

RETURN FORM TO SEMC Mail: PO Box 550746, Atlanta GA 30355 | Email: [email protected] | Fax: 404.814.2031 Questions? Call 404.814.2048

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SEMC THANKS OUR PAST CORPORATE FRIENDS AND SPONSORS (2013–2015) 10-31 Inc. 1220 Exhibits, Inc. Accelerando AdmTwo Alloy: A Division of Intermark Group American Alliance of Museums Alexander Haas ANR Transport Aon/Huntington T. Block Insurance Agency, Inc. Arcadia Publishing Art Guard Association of Academic Museums & Galleries Aurora Storage Products Big River Online Blackbaud Blair, Inc. Borroughs Corporation Bring Ring Foundation Capitol Exhibits Capitol Museum Services Case Antiques, Inc. Auctions & Appraisals Charlotte Van & Storage Charlton Hall Auctions Cinebar Productions, Inc. Clark Patterson Lee Conservation By Design CoreStrategies for Nonprofits, Inc. Crowley Company CultureConnect Delta Designs dmdg2 Donning Company Publishers EVENTSIGNS.BIZ Explus, Inc. Fabrication FedEx Custom Critical Florida Museum of Natural History Traveling Exhibits Program Four Colour Frina Design Gaylord Bros.

SEMC

Your link to museum professionals in twelve Southeastern states: Alabama Arkansas Florida Georgia Kentucky

UGA Press Glasbau Hahn America Glavé & Holmes Architecture Goosepen Studio & Press Gropen Haizlip Studio Hasselblad Bron Inc. HealyKohler Design Hecht Burdeshaw Architects Hillman & Carr Inc. History IT Hollinger Metal Edge JGL Food Service Consultants J. M. Kelley, Itd. K Design Signs & Exhibits LF Creative Group Lord Aeck Sargent Luxam Malone Design/Fabrication Mallory Alexander International Logistics Masterpak MBA Design & Displays Products MDL MediaMerge, Inc. Method-1 Interiors Mid-America Arts Alliance MuseumRails MuseumTrek by TrekSolver, Inc. Music Maker Relief Foundation National Trust Insurance Nomad Mobile Guides Northeast Document Conservation Center Olympus Group OnCell-TourSphere PastPerfect Software Patron Technology Patterson Pope, Inc. Plow Digital/Plow Games Pope Video Production Print File Prism Technologies, Inc.

Louisiana Mississippi North Carolina South Carolina Tennessee Virginia West Virginia Puerto Rico U.S. Virgin Islands

Q Media Productions, Inc. Quatrefoil Associates Re:discovery Software, Inc. Riggs Ward Shibui Design Solid Light, Inc. Southern Circuit Tour of Independent Filmmakers stabaArte StudioAmmons Inc. Studio Displays Inc. The Charleston Mint The Design Minds, Inc. The Fine Arts Conservancy The History Workshop The Nassal Company The University of Oklahoma, College of Liberal Studies Tour Mate Travelers U.S. Art Company, Inc. Universal Fiber Optic Lighting University Products U.S. Art Company USC Press Viking Metal Cabinet Company Wingin’ It Works Wooten & Wooten Auctioneers & Appraisers

where TRADITION

& INNOVATION meet

2016 SEMC October 10–12, Charlotte, NC

for more information visit www.SEMCdirect.net, email [email protected], or call 404.814.2048. return address: SEMC, PO Box 550746, Atlanta GA 30355-3246

#SEMC2016