THE DAIRY DIARY FARM CONTACTS – 2015/2016 SEASON Supply Number Farm Name Farm Operators National Animal Identification and Traceback (NAIT) Number CONTACT

NAME OF PERSON

Suspect Milk: Direct all calls regarding inhibitory testing, milk cooling or agitation faults to Fonterra

LANDLINE

MOBILE

0800 65 65 68

Area Manager Sustainable Dairying Advisor AsureQuality

0508 00 11 22

QCONZ

0800 72 66 95

DairyNZ

0800 4 DAIRYNZ (0800 43 24 79 69)

Primary ITO

Industry training

Fonterra Growsafe Dairy

Industry training

0800 20 80 20 www.primaryito.ac.nz 0800 27 23 37 [email protected]

Veterinarian Regional Council Milking Machine Company Refrigeration Service Exotic Disease Reporting

Animal Welfare National Poisons and Hazardous Chemicals Information

MPI Biosecurity New Zealand

0800 80 99 66

Welfare issue

0800 65 65 68

DairyNZ Early Response

0800 4 DairyNZ (0800 43 24 79)

Urgent information

0800 POISON (0800 76 47 66)

Non-urgent

03 479 7227 www.poisons.co.nz

Feedback about the Dairy Diary can be sent to [email protected] All Fonterra farmers are required to meet Ministry for Primary Industries regulatory requirements. The Dairy Diary is a quality management document referenced in Fonterra’s Risk Management Programme. © Fonterra Co-operative Group Limited 2015 All rights reserved. No part of this publication may be reproduced, stored in a retrieval system, or transmitted, in any form or by any means, electronic, mechanical, photocopying, recording or otherwise, without the prior written permission of Fonterra Co-operative Group Limited.

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THE DAIRY DIARY 2015/2016 SUPPORTING YOU TO FARM FOR THE FUTURE WELCOME TO THE NEW SEASON. As in other years, this diary provides you with both helpful material and a place to record information necessary to meet government, customer and community requirements. In response to farmer feedback we have made some content and format changes to this year’s diary. These changes are intended to make the diary easier to use, the requirements clearer and to assist when recording your operational information. The information that you record in this diary helps your Co-op to meet essential information requirements relating to food safety, quality management, animal health and welfare and environmental management. It also helps us to provide support to you, helps you avoid risk, meet regulatory requirements and provides a ‘one-stop shop’ for your on-farm information in these areas. Most importantly, this information is essential in our aspiration to be the world’s most trusted source of dairy nutrition. In a global environment where government and customer assurance are constantly evolving, the information recorded in your diary provides a means of ensuring and demonstrating the high quality standards that Fonterra farmers apply to their farm operations. This information also assists in demonstrating the effectiveness of current programmes and supports the argument that more restrictive regulation is not required. We hope that you find this year’s Dairy Diary useful and, as always, would appreciate your feedback, particularly suggestions for further improvements. If you have any questions about the diary or recording information, please call your local Services Team on 0800 65 65 68. We wish you a safe, productive and high milk quality season.

2

OUR ON-FARM SUPPORT PROGRAMMES HELP FONTERRA FARMERS TO MEET COMMUNITY, CUSTOMER, INDUSTRY AND GOVERNMENT REGULATIONS AND REQUIREMENTS YOUR FARM SOURCE TEAMS WORK WITH YOU TO: • Ensure you have the freedom to operate, grow and keep farming for future generations • Gain the confidence of our local communities • Continue to have access to international and high value markets • Reduce regulatory risk • Sustain a Co-op that we are all very proud of. Great progress has been made by our Co-op’s farmers in achieving in areas such as high rates of stock exclusion from waterways and low average somatic cell counts, demonstrating commitment to be proud of, to the environment, high quality milk and good animal health. Our focus for the coming season will include continued support for you in areas such as reduction in detergent and teat spray residues in milk, preparing for upcoming milk temperature regulation changes and to prepare information so we can produce your farm’s nitrogen use efficiency and loss reports. For further information about our on-farm support programmes, contact your Area Manager, Regional Food Safety Manager, Sustainable Dairying Advisor, visit the Farm Source website or call your Services Team on 0800 65 65 68. To find out more about our Farm Source app, please visit the Farm Source website.

3

INSTRUCTIONS FOR USE Completion of the 2015/2016 Dairy Diary is a condition of supply. To ensure you know exactly what pages need to be completed, we have a colour coding system that works as follows:

MANDATORY SECURITY OF MILK FOOD SAFETY

You are required to complete Red pages and sections to fulfil your obligations under Fonterra’s Risk Management Programme.

Every farm is required to have an approved vat lock. You are required to have a system in place to ensure that milk which is not intended for supply is secured to avoid accidental collection.

SUSPECT, CONTAMINATED MILK OR MILK REJECTED BY FONTERRA You cannot present milk that has been previously rejected by Fonterra – this includes milk rejected due to elevated temperature or inhibitory substances contamination. Record your procedure for securing the vat – this must include where the approved vat lock is kept.

This information is mandatory as a condition of supply and will be examined at your annual Farm Dairy and Environmental Assessment.

CALF MILK STORAGE (Includes any Fonterra or farmer-owned vat that the tanker can connect to) Do you intend to store calf milk in a vat? Yes

No

State how you will identify and secure the vat if you intend to store calf milk.

It is a Ministry for Primary Industries (MPI) requirement that farm records are kept for a minimum of four years.

Calf milk vats are required to be identified with a sticker and locked with an approved vat lock (as shown).

Vat locks are sold at Farm Source stores. Stickers are available from the Services Team, 0800 65 65 68. Collection of milk not intended for supply from an unsecured vat will attract a minimum deduction of $1,600 plus GST and may be subject to liquidated damages of up to $300,000.

10

More details on the reasons why we have rules can be found in the Green section – Food Safety Risk Programme.

RECOMMENDED BEST PRACTICE FONTERRA GROWSAFE DAIRY FOOD SAFETY

Fonterra Growsafe Dairy are training programmes designed specifically for pastoral dairy farmers. They are short, sharp and relevant half-day workshops. The courses are run in partnership with Fonterra, Primary ITO and Growsafe, and help ensure best practice is followed – protecting you, your staff, the environment and our reputation as a trusted source of dairy nutrition.

FONTERRA GROWSAFE DAIRY STAGE 1 The Core Skills course is a practical half-day training programme that will ensure best practice is understood. Key learning: • Importance of protecting your milk from contaminants • Understanding chemical labels • Safe use of agrichemicals • Safe handling and storage of agrichemicals • Use of dairy detergents and animal health products. Stage One is ideal for all farm workers and managers.

Amber pages will not be examined as part of your annual Farm Dairy and Environmental Assessment. However, completing them will help ensure you have a robust quality management system in place.

FONTERRA GROWSAFE DAIRY STAGE 2 The Management Skills course incorporates approved handlers. It focuses on the safe and effective management of agrichemical use. Key learning: • Managing risk to people, the environment and food safety

Register now:

• Legislative requirements for farm owners/managers

Call to register your interest and confirm a suitable date and venue.

• Requirements for person in charge • Managing agrichemical application and disposal

Call 0800 27 33 37 or email [email protected] with your supply number, party number and the names of those who would like to attend.

• Emergency management. Stage Two is designed for farm owners and managers. To attend you need to have completed a Stage 1 course or have a current or recently expired Growsafe or Approved Handler certificate.

“The core skills course was very good. It was easy to learn, and the teachers made it very user-friendly. It made me more environmentally aware of the chemicals we use and how we should be handling them. Stage 2 was more challenging but it follows on really well from Stage 1.” – Kaikoura sharemilker Craig Sigglekow

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OPTIONAL AND INFORMATIONAL

MONTHLY GRAZING PLANNER JUNE DAY Monday

1

Tuesday

2

Wednesday

3

Thursday

4

Friday

5

Saturday Sunday

9

Friday

11 12 13

Sunday

14

Monday

15

Tuesday

16

Wednesday Friday

17 18 19

Saturday

20

Sunday

21

Monday

22

Tuesday

23

Wednesday Thursday Friday

24 25 26

Saturday

27

Sunday

28

Monday

29

Tuesday

30

TO DO

38

HERD 1

10

Saturday

Thursday

NIGHT HERD 2

6 8

Tuesday Wednesday

HERD 1

7

Monday

Thursday

4

DAY DATE

NOTES

NOTES HERD 2

Green pages offer useful information for better managing your farm.

CONTENTS Farm Contacts .............................................................................................................................................................................................. 1 Introduction to the Dairy Diary ...........................................................................................................................................................2 On-Farm Support Programmes ............................................................................................................................................................3 Instructions for Use .................................................................................................................................................................................. 4 Contents .........................................................................................................................................................................................................5 Planner 2015/2016..................................................................................................................................................................................... 6

Food Safety and Quality Management Animal Welfare......................................................................................................................................................................................8 Security of Milk .................................................................................................................................................................................. 10 Milking Plant and Vat Cleaning/Farm Dairy Water.............................................................................................................11 Use of the Farm Dairy/Food Grade Safe Materials ............................................................................................................12 Milker Health .......................................................................................................................................................................................13 Animal Remedies ...............................................................................................................................................................................14 Sick and Diseased Cows.................................................................................................................................................................. 15 Milk Harvesting ..................................................................................................................................................................................16 Milk Disposal........................................................................................................................................................................................ 17 Pest Control ..........................................................................................................................................................................................18 Brought-in Feeds ................................................................................................................................................................................19 Agrichemical Use ............................................................................................................................................................................. 20 Biosecurity/Animal Body Condition ..........................................................................................................................................21 Fonterra Growsafe Dairy ...............................................................................................................................................................22 Staff Training and Competency/Farm Dairy Operations ................................................................................................ 23 Pre-season and Grade Busting Checklist ...............................................................................................................................24 Milking Plant Diagram .................................................................................................................................................................... 25 Milk Plant Maintenance .................................................................................................................................................................26 Milk Cooling ........................................................................................................................................................................................ 27 Food Safety – Risk Programme...................................................................................................................................................29 Supply Fonterra Factsheets ...........................................................................................................................................................31 Rainfall Chart ...................................................................................................................................................................................... 32 Milk Quality Tests, Standards and Demerits 2015/2016 ................................................................................................. 33

Diary ..................................................................................................................................... 37 (including Monthly Grazing Planners, Monthly Hygiene Assessments, Body Condition Score March, April, May)

Mandatory Recording Pages (these pages start from the back of the Dairy Diary)......................................1 Milk Withholding Period ...................................................................................................................................................................2 Required Animal Health Records .................................................................................................................................................3 Treatment Register – Lactation Period and Diseased Animal Records ...................................................................... 4 Dry Cow Treatment (DCT) .............................................................................................................................................................21 Dry Cow Treatment Records........................................................................................................................................................22 Herd Health Treatments ................................................................................................................................................................26 Agrichemical Blanket Spraying ...................................................................................................................................................28 Nitrogen Recording Pages (this booklet is at the back of this diary or you can complete it online on Farm Source) 5

PLANNER 2015/2016 2015

JUNE

JULY

AUGUST

SEPTEMBER

OCTOBER

THU

1

FRI

2

SAT SUN MON 1

Queen’s Birthday

TUE 2

Hygiene Assessment

1

3

2

4

1

5

2

6

3

3

Hygiene Assessment

NOVEMBER

Hygiene Assessment

4

1

5

2

7

4

Hygiene Assessment

Marlborough Anniversary Hygiene Assessment

WED 3

1

THU 4

2

6

3

8

5

FRI 5

3

7

4

9

6

SAT 6

4

8

5

10

7

SUN 7

5

9

6

11

8

MON 8

6

10

7

12

9

TUE 9

7

11

8

13

10

WED 10

8

12

9

14

11

9

13

10

15

12

10

14

11

16

13

SAT 13

11

15

12

17

14

SUN 14

12

16

13

18

15

MON 15

13

17

14

19

16

TUE 16

14

18

15

20

17

WED 17

15

19

16

21

18

THU 18

16

20

17

22

19

FRI 19

17

21

18

23

SAT 20

18

22

19

24

21

SUN 21

19

23

20

25

22

MON 22

20

24

21

26

TUE 23

21

25

22

27

24

WED 24

22

26

23

28

25

THU 25

23

27

24

29

26

FRI 26

24

28

25

30

27

SAT 27

25

29

26

31

SUN 28

26

30

27

MON 29

27

31

THU 11 FRI 12

Update Nitrogen Form

28

TUE 30 Update Nitrogen Form 28

29

WED

29

30

THU

30

FRI

31

2015

6

National Fieldays Mystery Creek

Hygiene Assessment

JUNE

Hawke’s Bay Anniversary

Labour Day

Update Nitrogen Form

Canterbury Anniversary

20

23

Fonterra Annual Meeting

28 29

South Canterbury Anniversary

30

Westland Anniversary Update Nitrogen Form

Update Nitrogen Form

Update Nitrogen Form

JULY

AUGUST

SEPTEMBER

OCTOBER

NOVEMBER

PLANNER 2015/2016 DECEMBER

JANUARY

FEBRUARY

MARCH

APRIL

MAY

2016 THU

1

New Year’s Day Hygiene Assessment

1

2

Day After New Year’s Day

2

3 4 1

Day After New Year’s Day Holiday

1

Auckland/Northland and Nelson Anniversaries

Hygiene Assessment

FRI

Hygiene Assessment

SAT

3

1

4

2

5

3

TUE

SUN Hygiene Assessment MON

5

2

1

2

6

3

2

6

4

WED

3

7

4

3

7

5

THU

4

8

5

4

8

6

FRI

5

9

6

5

9

7

SAT

6

10

7

6

10

8

SUN

7

11

8

7

11

9

MON

8

12

9

8

12

10

TUE

9

13

10

9

13

11

WED

10

14

12

THU

Hygiene Assessment

Waitangi Day

Waitangi Day Holiday

Southern Field Days Waimumu

Hygiene Assessment

10

14

11

11

15

12

11

15

13

FRI

12

16

13

12

16

14

SAT

13

17

14

13

17

15

SUN

14

18

15

14

18

16

MON

15

19

16

15

19

17

TUE

16

20

17

16

20

18

WED

17

21

18

17

21

19

THU

22

20

FRI

23

21

SAT

24

22

SUN

23

MON

Wellington Anniversary

18

22

19

18

19

23

20

19

20

24

21

20

21

25

22

Taranaki Anniversary

Central Districts Field Days Feilding

Otago Anniversary

22

21

26

23

22

26

24

TUE

23

27

24

23

27

25

WED

24

28

25

24

28

26

THU

27

FRI

28

SAT SUN

25 26

Christmas Day

Wellington Anniversary

29

26

25

Good Friday

ANZAC Day

29

26

28

27

Easter Sunday

29

28

Easter Monday

30

29

29

Southland Anniversary

30

30

27 28

31

31

Update Nitrogen Form

29

Boxing Day Holiday

Update Nitrogen Form

31

Update Nitrogen Form

30

Body Condition Score Update Nitrogen Form

27

Boxing Day

30

Northland Field Days Dargaville

25

31

MON Body Condition Score TUE Complete Nitrogen Form

WED Body Condition Score Update Nitrogen Form

THU FRI

DECEMBER

JANUARY

FEBRUARY

MARCH

APRIL

MAY

2016

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ANIMAL WELFARE FOOD SAFETY

Fonterra is a world-leading dairy manufacturer due in part to the care that Fonterra farmers have for their animals. Customers and the general public expect milk to be harvested in accordance with good animal husbandry practices. The following are areas of focus for the dairy industry – please take the time to read through and complete these procedures.

CALF MANAGEMENT Calf welfare is an important issue, both in New Zealand and overseas. All parts of the system, including farmers, transport operators and processors, have a role to play in ensuring the welfare of these animals. All animals deserve to be treated with respect. Do you send bobby calves to slaughter?

Yes

No

If yes, where are bobby calves stored/housed for collection? (Must not be visible from the road.) WHERE YOU CAN FIND SUPPORT www.nzfarmsource.co.nz/business/advice-support/supply-fonterra/animal-health/ Bobby Calves Factsheet www.dairynz.co.nz/animal/calves-and-young-stock Resources are available at this link to help farmers identify and meet the welfare needs of bobby calves.

TRIMMING AND TAIL DOCKING Tail shortening above the 2–3 vertebrae is an offence under the Animal Welfare Act. Individuals can be fined up to $25,000 and face up to six months in prison. Companies (which include farm businesses) can be fined up to $125,000 for an offence. Restrictions may also be placed on the ability to own or farm livestock. Recommended best practice is to trim the switch. Tail shortening should only be considered as a last resort after switch trimming and other methods have not succeeded. Are there animals on your farm with docked tails?

Yes

No

If yes, when did docking last take place (year)? My current policy for tail management is: WHERE YOU CAN FIND SUPPORT www.dairynz.co.nz/animal/welfare Includes questions and answers on the Painful Procedures Code and the Dairy Code of Welfare.

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ANIMAL WELFARE FOOD SAFETY

HUMANE SLAUGHTER The humane slaughter of animals is a necessary part of farming life and should be carried out with the minimum amount of pain, suffering and distress to the animal. The use of blunt force as a method to routinely euthanise animals is not permitted by MPI. Captive bolts are the industry-preferred method of calf slaughter. If you use a captive bolt you are required to involve a secondary step to ensure the calf has died, through either pithing or slitting of the throat to sever the major blood vessels. Acceptable humane slaughter methods are: • Captive bolt (followed by secondary step) • Firearm • Vet-administered lethal injection. Persons trained and responsible for humane slaughter: Name:

Name:

Contact:

Contact:

Class of stock

Humane Slaughter Method

Calves Secondary step (record method if using a captive bolt) Heifers and steers Mature cows Bulls WHERE YOU CAN FIND SUPPORT www.dairynz.co.nz/publications/animal/dairy-cattle-code-of-welfare-2014 Download the Dairy Code of Welfare, which includes information on MPI’s decision to ban the use of blunt force trauma as a method to routinely euthanise calves.

DEAD ANIMAL DISPOSAL If dead animals are stored for collection, it must be an area that is not visible from the roadside (preferably not by the roadside and covered) and not within 45 metres of your farm dairy. Dead animals will be disposed of in the following manner: Record where dead animals are stored prior to collection (if collected): WHERE YOU CAN FIND SUPPORT Check with your local council about regulations regarding offal holes.

9

SECURITY OF MILK FOOD SAFETY

Every farm is required to have an approved vat lock. You are required to have a system in place to ensure that milk which is not intended for supply is secured to avoid accidental collection.

SUSPECT, CONTAMINATED MILK OR MILK REJECTED BY FONTERRA You cannot present milk that has been previously rejected by Fonterra – this includes milk rejected due to elevated temperature or inhibitory substances contamination. Record your procedure for securing the vat – this must include where the approved vat lock is kept.

CALF MILK STORAGE (Includes any Fonterra or farmer-owned vat that the tanker can connect to.) Do you intend to store calf milk in a vat? Yes

No

State how you will identify and secure the vat if you intend to store calf milk. Calf milk vats are required to be identified with a sticker and locked with an approved vat lock (as shown).

Vat locks are sold at Farm Source stores. Stickers are available from the Services Team, 0800 65 65 68. Collection of milk not intended for supply from an unsecured vat will attract a minimum deduction of $1,600 plus GST and may be subject to liquidated damages of up to $300,000.

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MILKING PLANT AND VAT CLEANING FOOD SAFETY

PREVENTION OF CIP RESIDUES IN MILK FOR SUPPLY You are required to rinse all detergent residues from the milking plant and silo. Tick which methods are incorporated into your displayed wash programme.

MILKING PLANT COMPLIANT WATER

TEMPORARY WATER EXCLUSION

Rinse prior to next milking

Rinse prior to next milking

1. Drain completely. 2. Rinse plant with a minimum of 5 litres of water per set of clusters. 3. Open and drain.

1. Drain completely. 2. Rinse plant with a minimum of 5 litres of water and approved chlorine solution per set of clusters. 3. Open and drain. Note: 5ml of chlorine solution per 100 litres of water should be adequate (based on 10% chlorine solution). If you are rinsing with water that fails on clarity then water should be filtered before rinsing.

MILK VAT COMPLIANT WATER

TEMPORARY WATER EXCLUSION

Rinse prior to next milking

Rinse prior to next milking

1. Rinse with a minimum of 120 litres of water.

1. Rinse with a minimum of 120 litres of water with approved chlorine solution (as outlined above).

WASH PROGRAMME You are required to have a suitable cleaning routine displayed in your farm dairy. Cleaning routines for the milking plant and the vat are available from your detergent company representative. Where is your cleaning routine displayed?

FARM DAIRY WATER Tick your current farm dairy water status:

Complies

On what criteria has your water failed:

Checklist risk

Temp water exclusion Clarity

E.coli

Your Farm Dairy Assessor can provide a list of service providers who can help. Record the actions you intend to take to achieve a compliant water status.

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USE OF THE FARM DAIRY FOOD SAFETY

If you want to build a new farm dairy or make changes to your existing dairy please talk to your Farm Dairy Assessor to discuss what approvals are required. Consult your Farm Dairy Assessor prior to the commencement of farm dairy alterations/changes within 45 metres of the farm dairy. This will ensure your changes are compliant with regulatory and Fonterra requirements. Buildings within 20 metres of the farm dairy are considered to be part of the farm dairy and are required to be maintained as per the farm dairy standards. Products stored in this area must be approved for use in the farm dairy. This area is required to be kept clean and tidy.

MINIMUM DISTANCES The following distances from the milking area, milk receiving area, milk storage room/area and milk collection point are required to be observed.

FARM DAIRY

>10m • Effluent sump (20m • Effluent sump* (22,500 - 100,000 litres) • Poultry/Dog/Cat housing • Livestock housing/Loafing barns (concrete) • Hay barns/Other buildings • Stand-off pad/feed pad impervious cleanable floor • Fertiliser storage • Supplement feed storage • Pesticide storage and mixing

>45m • Effluent pond/ storage (>22,500 litres) • Silage and baleage • Pigs • Dead animals • Stand-off pad • Unconcreted feed pad/ herd housing

*Specific conditions apply – contact your Farm Dairy Assessor before planning any alteration.

If the Farm Dairy Assessor arrives and finds non-compliant alterations you may be asked to remove or rectify at your cost.

FOOD GRADE SAFE MATERIALS Your farm dairy is a food producing unit, therefore all components that make up your dairy are required to meet MPI’s standards. This includes anything used to clean or sanitise the milking plant, yard or bail area. Only use food grade materials or dairy-approved chemicals in your dairy and if you have any doubts please call your chemical representative or your Farm Dairy Assessor for clarification.

12

MILKER HEALTH FOOD SAFETY

It is the responsibility of the Farm Dairy Operator to ensure that all personnel are free of communicable diseases. Any person suffering from a notifiable disease or any other food safety-related illness is required to have no contact with raw milk or cows producing milk. It is very important that all staff are aware of this requirement. If a milker is diagnosed with a notifiable disease or food safety illness then: • They are required to have no contact with raw milk or cows producing raw milk until declared free of the illness by a doctor • The details of the illness must be recorded and kept in a confidential file. Exclusion would normally be for a minimum of 24 hours after all symptoms have disappeared. However, medical clearance may be required first depending on the type of disease – check with your doctor. Examples of notifiable diseases are salmonella, listeria and campylobacter. Refer to the Ministry of Health website (www.health.govt.nz) if you are unsure or require a full list of notifiable diseases. Location of confidential file.

13

ANIMAL REMEDIES FOOD SAFETY

Any treatments given to a cow, regardless of whether it has a withholding time, are required to be recorded. You are required to have a current Restricted Veterinary Medicines (RVM) consultation document from your vet that details the RVMs that you are using and what conditions they are being used to treat. Record the vet clinic that you use. Record where you store your RVM consultation document.

NON-RVM TREATMENTS Record non-RVM treatments not covered under your consultation document from your vet. Remedy/Treatment

Use

Milk withholding

Meat withholding

Exa mple: Pou r- on

Worm Contro l

N IL

N IL

INDUCTION The wider industry, including Federated Farmers, DairyNZ, New Zealand Veterinary Association (NZVA) and Dairy Companies Association of New Zealand, has set the policy that from the 2015/2016 season onwards there are to be no routine inductions undertaken on New Zealand dairy farms. If an induction is necessary due to extraordinary situations outside of farm management control that significantly impact breeding performance, farmers will need to apply for a one-off dispensation. You should discuss this with your vet who is required to apply for an exemption via DairyNZ. If an exemption were to be granted, you would need to retain a record of this approval at your Farm Dairy Assessment. There is a review panel to ensure consistent decisions across the country and across all dairy companies. The review panel comprises representatives of DCANZ (at a company technical level), NZVA, Federated Farmers and DairyNZ. Have any animals been induced this season? Yes

14

No

SICK AND DISEASED COWS

MARKING, RECORDING, SEGREGATION AND TREATMENT (MRST) PROCEDURE Marking System

Describe the marking system on your farm

Individual animal ID

Marking sick/diseased cows

Marking treated cows

Marking Colostrum cows

Marking Dry Cow Therapy cows

Recording System

Describe the recording system on your farm

Temporary recording method

Permanent recording method

Dry Cow Therapy recording method

Segregation System

Describe the segregation system on your farm

Treated, sick or diseased cows

Colostrum cows

Dry Cow Therapy cows

After completing these steps, you may Treat the animal.

15

FOOD SAFETY

All treated, sick, diseased and Colostrum cows are required to be Marked, Recorded and Separated before Treatment. They must be then kept in a separate mob and milked only once the vat is disconnected. Treatments should only be administered after the milking herd has left the milking area and the vat is disconnected.

MILK HARVESTING FOOD SAFETY

State your milking procedure for each of the following:

TEAT CLEANING You may only milk cows with clean udders and teats. State your steps for identifying and cleaning udders and teats.

DISEASE MANAGEMENT You must not supply milk from cows displaying clinical signs of disease. Describe how diseased cows are identified – include methods for checking for clinical and sub-clinical mastitis. Record herd SCC trigger level for stripping herd. − Strip herd immediately after noticing clots on the milk filter. − Strip herd when the SCC rises above your trigger level.

TEAT SPRAY If you use teat spray, record product(s) and how and when the teat spray is applied. Teat spray is a milk residue risk that must be applied as per the label.

16

The dairy industry target is 150,000 SCC average across New Zealand farms.

MILK DISPOSAL FOOD SAFETY

Milk that is unacceptable for supply or is unable to be collected by Fonterra (through reasons like natural disaster), and cannot be held on-farm for feeding to other animals, is required to be disposed of by the methods below.

PREFERABLE METHOD The milk will be collected for feeding to animals off-farm. In this instance the person/business taking collection of milk will be notified of the reason for the milk being unacceptable, the disease involved and/or the treatment used.

ALTERNATIVE METHOD Your resource consent or permitted activity conditions for effluent disposal may not authorise the discharge of reject milk, or may impose restrictions that are more stringent than those specified below. We recommend that you discuss the legal implications of any discharge with your regional council prior to commencing disposal.

OPTION 1 – IRRIGATION TO LAND If feeding milk to your own stock or having it collected for off-farm animal consumption is not possible, utilise your effluent storage facility to practise deferred irrigation when soil and weather conditions allow. This can also assist with water dilution of the milk. If this is not possible, land-based irrigation will still be required with the same requirements, which are: • Milk will be diluted at a rate of 10 litres of water to 1 litre of milk • Irrigate onto recently grazed pasture • Use as much land area as practically possible • If possible, use land that can be worked following application • Monitor the application to ensure that there is no ponding, run-off or other types of discharges to water bodies, such as through artificial drainage • Do not apply more than 50,000L/Ha or 5L/m2 of milk diluted with water. Do not apply diluted milk to land that is within 20 metres of a drain or waterway, or to paddocks that are steep, have sub-surface drainage or are prone to run-off.

OPTION 2 – TREATMENT PONDS If it is not possible to feed milk to your own stock or have it collected for off-farm animal consumption or land-based irrigation (stated above), oxidation ponds that discharge to water can cope with milk without any apparent harmful effect for short periods of time, as long as the treatment system is adequately sized for the herd and is well maintained. • Ponds should be able to receive up to four milkings with no detrimental effects on effluent quality or pond operation. • If possible, the treated effluent should be spread onto land as soon as possible (i.e. using a contractor).

17

PEST CONTROL FOOD SAFETY

You are required to have a pest management plan at your farm dairy. Pests include rats, mice, birds, cats and insects.

PROTECT YOUR MILK IN THE VAT • Cover all entry points into the vat at all times e.g. the milk inlet hole on the bridge of wing lidded vats. • Look inside the vat before closing the manhole door prior to the first milking.

PREVENTION • Repair holes in the walls/ceilings of the farm dairy. • Avoid clutter inside the farm dairy including storage areas. • Manage storage of animal feeds. • Keep areas and buildings surrounding the farm dairy free from rubbish and vegetation.

POISONS • Poisons such as rat bait must not be stored in the farm dairy. • If rodent baits are used they must not be laid in the milk storage and collection area, and are required to be laid in a bait station or similar. Bait stations must not be accessible to food producing animals.

PEST MANAGEMENT PLAN Record the products that you use to manage pests. Brand

To control what pest?

Record where you store bait poisons. (Recommendation: Store them in an agrichemical store out of reach of children and animals.)

Describe where you place your bait stations. (Describe or draw a diagram of your farm dairy and surrounds. Place an X where you place your bait stations.)

18

BROUGHT-IN FEEDS FOOD SAFETY

FEED DOCUMENTATION It is an MPI requirement when accepting brought-in feeds that they must only be received when delivered with documentation identifying: • What it contains • Source (where it came from) • Confirmation that it is suitable for feeding to lactating dairy animals. Feeds can pose a range of risks to your milk and your milking animals. You are required to ensure brought-in feeds do not: • Contain ruminant protein, residues or toxins that may affect animal health or milk food safety • Come from land that has had human waste, meat processing waste or industrial waste applied to it that does not meet the Animal Feed requirements of the Farmers’ Handbook. We recommend any contract signed with a feed provider allows for consignments to be rejected when they cannot be confirmed as suitable for feeding to dairy animals. A DOCUMENTATION TEMPLATE FOR DOMESTICALLY SOURCED FEEDS CAN BE FOUND ON FARM SOURCE. www.nzfarmsource.co.nz/business/my-business/supplier-forms/

FEED STORAGE You are required to ensure that: • Storage is used solely for the storage and mixing of feed • Feed remains dry at all times • Pests and vermin are controlled (bait stations) • Storage conditions are appropriate for the feed type to prevent contamination or degradation.

RETAINED RECORDS You are required to: 1. File feed purchase dockets, delivery dockets and declarations of suitability of feeds for dairy animals for at least four years. 2. Record all supplementary feed inputs in the Fonterra Nitrogen Recording Booklet at the back of this Dairy Diary. This includes supplementary feed inputs that are: • Obtained from a third party and brought onto the farm • Produced on support land and brought onto the farm • Produced on-farm as fodder crops • Produced on-farm as pasture silage, baleage or hay • Grazing and feed fed to dairy animals on support land. Record where you file feed purchase and delivery dockets.

19

AGRICHEMICAL USE FOOD SAFETY

SECURE THE PADDOCK AFTER SPRAYING If paddocks are grazed within the non-grazing period, there is the potential to contaminate the milk in the vat. Sprays can also be poisonous to livestock. We strongly recommend you lock and chain the paddock’s gateway and display a sign on it. You should inform all staff of the non-grazing withholding period and record the paddock number and ‘safe to graze’ date in your Dairy Diary and on the whiteboard where all staff can see it.

PREPARATION AND MIXING Chemicals not approved for use in the farm dairy, such as insecticides, fungicides and herbicides, must not be prepared/mixed within 20 metres of the farm dairy or within 45 metres of the farm dairy water supply. Record where you prepare/mix your agrichemicals.

Record the location of the water source that you use to mix your agrichemicals.

STORAGE Chemicals not approved for use in the farm dairy, such as insecticides, fungicides, herbicides and rat baits, are required to be stored in a separate building at least 20 metres from the farm dairy. Record where you store agrichemicals.

SPOT SPRAYING Brand

Exa mple:

Please record what you use.

To control

Thistles

Non-grazing withholding period: Yes (days)/No

14 days

Application method

When applied

Handgun on quad bike Behind the cows

DID YOU KNOW? Non-approved chemicals such as insecticides, fungicides and herbicides must not be stored in the same room as chemicals approved for use in the farm dairy. Empty agrichemical containers must not be reused for anything in the farm dairy.

20

BIOSECURITY To report suspected exotic land, freshwater and marine pests, or exotic diseases in plants or animals, call:

0800 80 99 66

If you notice unusual or unexplained illnesses in your cattle, please contact your vet in the first instance or call MPI on 0800 80 99 66 to report a suspect pest or disease. If the issue is significant and/or could possibly cause a food safety or milk quality issue please contact Fonterra on 0800 65 65 68.

ANIMAL BODY CONDITION Assessment of a cow’s condition score (CS) or body condition score (BCS) gives a visual estimate of her body fat reserves. It is good practice to monitor the BCS of your animals throughout the year. Any animal under condition 3.0 requires immediate attention, which could involve: • Removing the animal from the milking herd • Providing supplementary feed • Placing the animal on once-a-day milking • Seeking veterinary assistance • Drying the cow off. You can complete the body condition score pages in this diary for the months of March, April and May – this will allow you to measure your herd’s BCS against industry standards.

BCS

The graph below illustrates the BSC industry targets. 6.5

6.0

Calving Target BCS 5.5 Heifers

5.5

Dry Off Approx 275 Days

Calving Target BCS 5.0 Adult Cows

5 Post calving condition loss. Aim = no more than 1.0 BCS

4.5

4

Expected summer BCS loss due to drop in feed quality. (Mainly North Island)

Planned start of mating. Target no less than BCS 4.0

3.5 First calvers 3 Adult cows 20

40

60

80

100

120

140

160

180

200

220

240

260

280

300

320

340

360

Days Post Calving

WHERE YOU CAN FIND SUPPORT www.dairynz.co.nz/animal/herd-management/body-condition-scoring Includes visual example, how to BCS, BCS strategies and a list of certified assessors, plus BCS reference guides and the official BCS field guide. 21

FOOD SAFETY

New Zealand enjoys the enviable position of being free from a number of animal diseases present in many other countries. This gives our dairy industry significant productivity, food safety and quality and reputational benefits. Maintaining this position requires effort from many people both at our borders and in the livestock sector. Early reporting of potential new livestock pests and diseases is vital to increase the chance of controlling them before they can become established.

FONTERRA GROWSAFE DAIRY FOOD SAFETY

Fonterra Growsafe Dairy training programmes are designed specifically for pastoral dairy farmers. They are short, sharp and relevant half-day workshops. The courses are run in partnership with Fonterra, Primary ITO and Growsafe, and help ensure best practice is followed – protecting you, your staff, the environment and our reputation as a trusted source of dairy nutrition.

FONTERRA GROWSAFE DAIRY STAGE 1 The Core Skills course is a practical half-day training programme that will ensure best practice is understood. Key learning: • Importance of protecting your milk from contaminants • Understanding chemical labels • Safe use of agrichemicals • Safe handling and storage of agrichemicals • Use of dairy detergents and animal health products. Stage One is ideal for all farm workers and managers.

FONTERRA GROWSAFE DAIRY STAGE 2 The Management Skills course incorporates approved handlers. It focuses on the safe and effective management of agrichemical use. Key learning: • Managing risk to people, the environment and food safety • Legislative requirements for farm owners/managers • Requirements for person in charge • Managing agrichemical application and disposal • Emergency management. Stage Two is designed for farm owners and managers. To attend you need to have completed a Stage 1 course or have a current or recently expired Growsafe or Approved Handler certificate.

Register now: Call to register your interest and confirm a suitable date and venue. Call 0800 27 33 37 or email [email protected] with your supply number, party number and the names of those who would like to attend.

“The core skills course was very good. It was easy to learn, and the teachers made it very user-friendly. It made me more environmentally aware of the chemicals we use and how we should be handling them. Stage 2 was more challenging but it follows on really well from Stage 1.” – Kaikoura sharemilker Craig Sigglekow

22

STAFF TRAINING AND COMPETENCY FOOD SAFETY

Name Title/Position Date started

TASKS

COURSES

FARM DAIRY OPERATIONS Clear, documented procedures that are readily available to staff will ensure best practice is followed and the risk of mistakes is minimised. Suggested procedures include: • Starting the milking plant • Disconnecting the milk silo • Key actions prior to leaving the farm dairy. List the documented procedures involved in running your farm dairy. Include what the procedure is for and where it is kept. Procedure

Where is the procedure displayed

23

PRE-SEASON AND GRADE BUSTING CHECKLIST

DATE

EVALUATE WASH FOR EFFECTIVENESS DATE DATE

DATE

AREAS TO CHECK

Delivery line (union and seals) Filter Plate cooler Inlet/outlet taps Non-return valve (check hose line) Lids Walls and floor Agitator blade Door rubber Sprayball

Air system

Delivery line

Pulsator airline Main airline Interceptor Test buckets (check inside hoses) Automatic cup removers

Observation of the wash

DATE

/ / /

Washline injector operation (check operation) Cluster wash (check flow volumes) Jetter/air leaks/ blockages Automatic wash

Wash programme

Alkali at least twice weekly Label instructions Staff training Hot water temp 80ºC – 85ºC Dump temp 55ºC Recycle time (>5 minutes) plant and silo

EVALUATE MILK COOLING PERFORMANCE DATE

AREAS TO CHECK

DATE

DATE

/ / /

Cold water Milk into vat Your primary cooling is not working efficiently if difference of more than 3°C Vat end of milking Milk temperature must be 10–14 ppt result is obtained. For levels greater than 25 ppt, Fonterra may suspend collection immediately. Testing will be required prior to collection restarting. You are required to pay all sampling and testing charges to clear supply for collection. An ‘ALERT’ will show on milk dockets where a B category result is obtained. C, D, E and F results may be further checked/investigated. Following two consecutive results of R category, supply may be suspended until it is shown to be a D category or better.

An ‘ALERT’ will show on milk dockets for counts 500– 1,499/ml inclusive. ‘THERM EARLY WARNING’ will appear for counts >1,000/ ml at 48 hours. Following two consecutive results above 60,000/ml supply may be suspended until it is shown to be less than 40,000/ml or better. An ‘ALERT’ will show on the milk dockets for counts 300–499/ml inclusive.

As per MPI laboratory standards.

33

MILK QUALITY TESTS, STANDARDS AND DEMERITS 2015/2016 FOOD SAFETY

Test Inhibitory Substances (I.S.)

Minimum Frequency Minimum 4 per month (testing frequency increased at times of risk)

Standard

Demerit Points

Less than 0.003 IU/ml

0

0.003 < 0.006 IU/ml

12

0.006 < 0.03 IU/ml

30

0.03 IU/ml or greater

40

Notes If notified and tested prior to collection: Less than 0.003 IU/ml – no demerits; 0.003 IU/ml or greater – 6 demerits. Following a positive result, supply will be suspended until it is shown to be clear. For any non-notified positive result, supply is placed on daily testing for 12 calendar months. There is a $400 charge for this testing .

Freezing Point (Fr.Pt.)

Somatic Cell Count (SCC)

Somatic Cell Count (SCC) applicable where a farmer has a rolling two-month geometric mean above 400,000 somatic cells/ ml)

Residue Grading

Reject Milk

34

Freezing Point: -0.513°C or lower

0

Daily computer scan on composition results

Freezing Point: -0.512°C to -0.470°C

1

Freezing Point: -0.469°C or higher

6

Per consignment

0–399,999 cells/ml

0

400,000–499,999 cells/ml

1

500,000–599,999 cells/ml

2

600,000–699,999 cells/ml

6

Over 700,000 cells/ml

20

0–399,999 cells/ml

0

400,000–499,999 cells/ml

10

Per consignment second month following a geometric failure

Per consignment third month following a geometric failure

As required

500,000–599,999 cells/ml

20

600,000–699,999 cells/ml

20

Over 700,000 cells/ml

20

0–399,999 cells/ml

0

400,000–499,999 cells/ml

20

500,000–599,999 cells/ml

20

600,000–699,999 cells/ml

20

Over 700,000 cells/ml

20

Less than 10 parts per billion (ppb)

0

10–29 ppb

low alert

30–99 ppb

high alert

100–199 ppb

2

200–500 ppb

4

Over 500 ppb

8

Where milk is suspect or demonstrated to be unfit for human consumption or outside regulatory requirements it will be rejected.

No payment

Where computer monitoring for excess water shows a problem the Freezing Point is checked on a cryoscope. Following two consecutive results above 700,000 cells/ ml, supply may be suspended until it is shown to be less than 500,000 cells/ml.

Following two consecutive results above 700,000 cells/ ml, supply may be suspended until it is shown to be less than 500,000 cells/ml.

Following two consecutive results above 700,000 cells/ ml, supply will be suspended until it is shown to be less than 500,000 cells/ml.

This is a testing parameter to ensure no residues exist in milk.

Disposal will be your responsibility at your cost.

NOTES

FOOD SAFETY

35

NOTES

FOOD SAFETY

36