2016 Panama City Christmas Parade Guidelines Happy holidays from our family to yours! For over seventy years, the citizens of Panama City FL have attended the annual Christmas Parade in downtown Panama City. Thousands of spectators line Harrison Avenue each year to watch the wonders unfold, and anxiously await the arrival of the Man in Red! For many of us, it is a family tradition and one of our favorite ways to celebrate the Christmas season. Entertainment is not the only reason we have hosted the parade; it is to raise money for local children in need. We strive to bring Christmas joy to as many families as possible through the annual Shopping Tour. We thank each of you for the hard work you contribute to this special event. Without the contributions of our participants and spectators as well as our faithful law enforcement officers we would not be able to continue this wonderful tradition.

Dates to Remember: Panama City Haunted House When: October 14th and 15th, October 21st and 22nd, October 28th, 29th, 30th & 31st, November 4th Where: Panama City Marine Institute, 200 East Beach Dr.

Parade Entry Form Deadline Postmark/Received by November 15th (All late entries please contact Dana Teall 850.855.7158)

Pre-parade Mandatory Meeting When: Tuesday, Nov. 15th @ 6:30PM Where: GCSC, Student Union EAST Gibson Hall

Panama City Christmas Parade When: Saturday, Dec. 3rd @ 7PM Where: Downtown Panama City

Panama City Shopping Tour When: Saturday, Dec. 10th @ 8AM Where: Panama City Target, Hwy 77 and 23rd St.

Entry Forms Postmarked/received by November 15th: $75 per entry  Multiple Vehicle Entry: $5 each additional vehicle (Maximum of 6 total vehicles)  Equestrian Entry: $5 each additional horse (Maximum of 6 total horses) Postmarked/received Nov. 16th –Nov. 25th: Additional $25 late fee per entry Postmarked/received AFTER Nov. 25th: Please contact Dana Teall at 850.855.7158

Entry Form Type When filling out your entry form, please select the appropriate entry form type (see descriptions below). If you are unsure which category best fits your entry, you may either contact a member of the parade committee, or select the entry form type that most closely matches your submission.

Floats/Individual Vehicles A float is a fully decorated, 3D scene or exhibit mounted on some type of mobile platform (i.e. flatbed/trailer). An individual/commercial vehicle includes box or bucket trucks, personal, convertible or antique cars.

Multiple Vehicles This form type refers to car or motorcycle clubs, commercial vehicles with two (2) or more vehicles, golf carts and ATVs.

Equestrian Any group of horses, ponies, or donkeys suitable for riding or will be pulling a carriage or vehicle

Marching Group This entry form applies to any marching band, or performance group that plans to travel on foot. ALL members must be uniformly attired and perform some type of entertainment to be considered for this entry type.

Mail Parade Entry Forms to: PCFL Jaycees Attn: 2016 Christmas Parade PO Box 2215 Panama City, FL 32402

Make Checks Payable to: PCFL Jaycees

As you prepare your entry, we ask you to carefully review the guidelines. By submitting a signed entry form, you are indicating that you have received, read, understand, and agree to comply with the guidelines set forth in this pamphlet. We also ask that you keep a copy of these guidelines with your entry on the day of the parade, as it contains important parade day information. To keep everyone safe, these guidelines will be strictly enforced. Please be sure your primary contacts’ information is accurate on your entry forms, important information may need to be communicated to your group prior to the parade.

Parade Day Itinerary Please inform your entire group of the organization’s name as listed on your entry form. This is extremely important! This helps traffic coordinators direct participants to the appropriate staging location. This includes parents dropping children off. Please inform all of your participants that there will be NO vehicles, other than entry vehicles, allowed in the staging area after 4pm. It is recommended that you plan to car-pool. We need every bit of staging area for the parade lineup. Non-entry vehicles will be asked to move; if the driver cannot be located, it will be towed at the owner’s expense. All entry vehicles must be in place in the staging area, in their assigned location, no later than 1pm. You may finish decorating your entry upon arrival. All entries must have their line-up number posted on both the driver and passenger side door of the entry vehicle. ALL of your participants must be in the staging area no later than 4pm. The roads will begin to close at this time in preparation for the parade. NO littering in the staging area or along the route. Instruct all drivers there will be no ‘excessive show’ in either the staging area or on the parade route. You may be ticketed! Please keep your group organized and together from the time you arrive in the staging area until the end of the parade. Remember that this is a family event (no foul language, offensive music or behavior in the staging area or during the parade) Due to time constraints, all floats that wish to be judged must be prepared by 6pm. This means all lights are on and members are in position. We will not have time to circle back.

Have Yourself A

Very Vintage Christmas 1920-1980

This year’s theme is ‘Have Yourself a Very Vintage Christmas’. Entries are not to be used solely as a political or advertisement platform. Please help us entertain the crowds by decorating your entry to this year’s theme. We ask that no plain, undecorated entries of any type be entered! Maximum Entry Height is 14 ft. We welcome the use of live animals – as long as you provide sufficient staff to clean up after the animals in the staging areas and during the parade. This will be inspected the day of the parade, and failure to comply may result in elimination from parade. If you fail to clean up after your animals during the parade, your entry will be asked to exit the parade route and may be prohibited from future events. Consider your fellow participants. If you would like to have anyone walking beside your entry, to hand out candy or to be a spotter, you must request prior permission from the Parade Committee. Please submit a description of the purpose the ‘walker’ will serve. Anyone walking with an entry will be required to dress in a manner that coordinates with their entry or this year’s theme. (For example: A parent accompanying a school’s marching band should be dressed in colors that match the band) Please adhere to what you originally put on your entry form – the number of small children, live animals, and so on. This helps us make accommodations for everyone. The PCFL Jaycees will provide the ONLY representation of Santa and Mrs. Claus in the parade. He will be escorted by PCFD at the end of the parade. NO other representations will be allowed on the parade route. The PCFL Jaycees reserves the right to reject or remove any entry from the prepared route that does not adhere to these guidelines. There will be NO refunds. Caption describing picture or graphic.

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Parade Guidelines This is a ROLLING parade: NO walking groups or performances on the street except by those entries that fall under the Marching Group category. NO children under the age of 18 are allowed to walk the parade route. This includes handing out candy, walking with parents, and/or spotting the entry. Plan for plenty of adult supervision for your entry, it is required for any entry with children. We ask that the children remain in your group from arrival to the staging area until the end of the parade. Please have plans in place for after the parade route. All entry drivers must possess a valid driver’s license and be at least 18 years of age. Drivers must be able to show proof of the entry vehicle’s current liability insurance and must be with the vehicle AT ALL TIMES in the staging area. It is strongly recommended that all entries, especially those using generators, carry an ABC Fire Extinguisher. Do not throw anything from moving entries. NO exceptions! Candy or other objects may be handed out at the sidewalk by an adult at least 18 years of age. Once participates are finished with the parade route please do NOT walk in front of the spectators, walk on the sidewalk behind them. The parade is still in progress!! Alcohol, drugs, and/or weapons are strictly prohibited from the staging area and/or entry vehicles. This year’s event will be broadcast by News Channel 13 WMBB.

Contact Information: PCFL Jaycees PO Box 2215 Panama City, FL 32402

Parade Day Timeline

Phone: (850)763-8282

8 AM - Entries allowed in staging area. 1 PM – All entry vehicles must be in place 4 PM – All non-entry vehicles moved from staging area. All participants in staging area 5 PM - Harrison Ave. begins to close 545 PM – Entries and participants need to be fully decorated/dressed for parade. 6-630 PM- Judging of 2016 Parade Floats 7 PM – 2016 PCFL Jaycees’ Christmas Parade begins. 2016 Parade Float winners presented.

Email: [email protected] Website: www.pcfljaycees.com Like us on Facebook @ www.facebook.com/pcfljaycees

If you are interested in making a donation to the 2016 Shopping Tour Please detach this page along with your donation Donations may be mailed to: PCFL Jaycees ATTN: 2016 Shopping Tour PO BOX 2215 Panama City, FL 32402

All donations go to helping PCFL Jaycees provide a Christmas to select Bay County children.

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APPLICATION DEADLINE: November 15, 2016 Payment of your entry fee must be submitted with this form. Incomplete and/or unpaid entries will be returned to the primary contact listed below. Please complete all parts of this application, unsigned forms will be returned with the entry fee. Name of organization/business*: __________________________________________________________ Address*: ____________________________________________________________________________ Primary contact’s name*: ______________________________ Email*: __________________________ Primary contact’s phone number*: (____)____________________ Secondary contact’s name: ______________________________Email:___________________________ Secondary contact’s phone number: _______________________ #ADULTS*: _________#CHILDREN (age 9-under)*:____________#CHILDREN (age 10-17)*: ___________ LIVE ANIMALS (# and Breeds)*: ___________________________________________________________ Type(s) of vehicle(s)*:__________________________________________Total Number*: ____________ Length of each vehicle*: _________________________________________________________________ *Required MANDATORY PRE-PARADE MEETING: A representative must be present at this meeting or your entry will be moved to the back of lineup. WHEN: Tuesday, November 15th, 2016 @ 6:30pm WHERE: Gulf Coast State College, Gibson Hall, Student Union EAST ENTRY FEE: $75 if entry form is postmarked/received by November 15th, 2016 - $25 late fee will be added for all entries postmarked/received between Nov. 16th-Nov. 25th - Any entry received after Nov. 25th please contact Jaycees at (850) 763-8282 ENTRY TYPE: □ Float/Individual Vehicle □ Multiple Vehicles (additional $5 for each vehicle; maximum of 6 total vehicles) □ Equestrian (additional $5 for each horse; maximum of 6 total horses) □ Marching Group

Name of organization/business to be broadcast during parade: _________________________________ Description of your entry in 100 words or less to be used for television/radio broadcast: _____________________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ Please read the PCFL Jaycees’ Christmas Parade Guidelines carefully as they are strictly enforced for the safety of everyone. A copy of these guidelines should be brought and kept with the entry the day of the parade as it contains important parade day information and times. Please review all of these guidelines with EVERYONE participating in your entry. NOTE: This is a rolling parade – the only WALKING groups will be those participants’ that qualify for the marching group entry. (See PCFL Jaycees’ Christmas Parade Guidelines for details). Children 17 and under are NOT allowed to walk beside entry or be spotters. By signing this form I am indicating that I have received, read, understood, and agreed to comply with all of the rules and regulations stated in the PCFL Jaycees’ Christmas Parade Guidelines. I understand that if any participate of our entry fails to comply with these guidelines, the entire entry may be removed from parade lineup. PRIMARY CONTACT: ___________________________________________ DATE: ________________ PLEASE MAKE CHECKS PAYABLE TO: PCFL JAYCEES SEND FORM WITH PAYMENT TO: PCFL JAYCEES P.O. BOX 2215 Panama City, FL 32402

Thank you for contributing to the success of the 2016 PCFL Jaycees’ Christmas Parade!

No Santa Claus on entry float!