HEALTH AND SAFETY POLICY 2015/2016 Date written: June 2015 Approved by Governors: June 2015 Date of review: June 2016

Woodbridge Junior School Health and Safety Policy Statement Woodbridge Junior School, recognises and fully supports the principles,aims and objectives of the Authority’s Corporate Health and Safety Policy. This policy complements the Corporate Policy of the County Council. 1 Woodbridge Junior School is fully committed to meeting its Statutory obligations under the terms of the Health and Safety at Work etc Act 1974 and the subsequent health and safety regulations made under it. We believe that this can best be achieved through the effective management of health and safety and the development of a health and safety culture where employees at all levels of the organisation recognise and discharge their duties under health and safety legislation. This will be achieved by managers accepting health and safety as part of their management role and staff ensuring managers are made aware of health and safety issues, so that health and safety becomes an integral part of everyone’s daily activities. 2 The School is committed to assessing and reducing significant risks to health and safety so far as it is reasonably practicable and by this process to removing preventable accidents form the workplace. In order for this process to be effective the Head Teacher and Governors accepts that sufficient resources will need to be made available to ensure that it is able to meet its statutory obligations. 3 The Head Teacher and Governors accepts that in order to maintain a safe and healthy workplace, the provision of suitable information and instruction is vital and that this should be enhanced by appropriate health and safety training. This training will be organised in response to identified priorities. 4 The Head Teacher and Governors recognises that the overall responsibilities for health and safety rest with them as the employer. With the introduction of the Local Management of Schools and Fair Funding, many of the functions previously administered by Derbyshire County Council have been delegated to school. Similarly many of the functions associated with health and safety on a day to day basis have been delegated to governors and school management. These include risk assessment, accident reporting and production of a local health and safety policy. Governors are aware that they are responsible for ensuring that local policies are produced which require the school management to implement the objectives of this policy and for monitoring that the policy is fully implemented by the school management. 5 All employees at any level within the school have a duty to safeguard their own health and safety and that of anyone they interact with. They also have a duty to comply with the school’s in respect of health and safety and to point out any shortcomings in the school’s health and safety arrangements.

To implement this policy in practical terms the school will pay particular attention to the expressed aims of the D.C.C. Health and Safety Policy and will produce appropriate arrangements to meet these requirements. The school realises that in order for the aims and objectives of the policy to be fully realised a partnership approach to health and safety is required. The partnership involves employer, employees and employees’ representatives and a forum is required where the respective parties can meet to discuss and resolve health and safety issues. The school has a Health and Safety Governor,Kirsteen Moss. The school also realises that for the policy to be successful everyone must be aware of its existence and will therefore endeavour to ensure that it is brought to the attention of all employees. Similarly any future revisions of the policy will be brought to the attention of all employees. The school will continue to facilitate a series of health and safety inspections/audits to monitor health and safety compliance. In order for the policy to be effective and to continue to be effective, then its implementation will need to be monitored. The school will endeavour to monitor this implementation through the above system of audits/inspections. The Health and Safety Policy will be reviewed and amended as appropriate and kept in line, as a minimum, with the Derbyshire County Council Corporate Health and Safety Policy and will be reviewed annually. Last review – Autumn 2014

Woodbridge Junior School Health and Safety Policy Organisation and Individual’s Responsibilities

The Headteacher has overall responsibility for Health & Safety in the school, the flow chart below shows job titles & key responsibilities overall.

HEADTEACHER Mrs G Bacon

H&S GOVERNOR MRS J DRONFIELD

BUSINESS MANAGER MS M KERRY

CARETAKER MRS M PACE

ALL STAFF The overall responsibility for health & safety within the school lies with the Headteacher, however every member of staff has a responsibility for ensuring the health & safety policies and guidelines are enforced on a day to day basis. The Headteacher / Health & Safety governor will give regular reports to the governing body (at least 2 times a year) and will ensure that monitoring and review of the policy and procedures. The Business Manager is responsible for reporting any Health & Safety issues raised by staff to the Headteacher and implementing any required actions. The Caretaker is responsible for daily checks on the buildings & playground to identify any hazards and report to the Business Manager (In adverse weather conditions the duties of the caretaker may change)

Woodbridge Junior School Arrangements for Health and Safety Accident/Incident Reporting • Accident/incident recording and reporting procedures are as follows; all staff have a responsibility to inform the BusinessManager who will report accidents and record item to the Headteacher • Accident/incident investigation procedures are in place the Headteacher will investigate as and when required. • Accident trends will be monitored and reviewed at least annually and may be more frequently depending on need/circumstance. Administration of Medicines Arrangements for administering of medicines are documented in the administration of medicines policy. Adverse weather Conditions The school has a procedure in place for adverse weather conditions and informing parents/LA of school closure. Animals The school does not have or allow animals on school site. Asbestos The school has an asbestos survey and a register of the areas where asbestos is known to be present and a trained duty holder/caretaker. The guidance deals with how exposure to asbestos is to be prevented. Communication Arrangements for communication between management and staff regarding health and safety issues are health & safety log/concerns book, staff notice board & memos. Consultation with Staff Arrangements for consultation with staff are as follows, inclusion of health and safety on the agenda of staff meetings, including consultation with support staff & health and safety representatives. Contractors Woodbridge has responsibility to ensure that all contractors undertaking work on their site are competent, adequately insured, and are able to carry out their activities in a way which poses no threat of injury to anybody in the vicinity including pupils, staff, visitors or to a lesser extent, trespassers. Most work on site is carried out by Derbyshire Technical Services Property Services the Headteacher is responsible for ensuring all other contractors fulfil the above criteria. COSHH The caretaker is aware of COSHH regulations there is a COSHH cabinet in caretakers room. The Health & Safety governor monitors arrangements/procedures regularly including: • Introduction of new substances • The control of any biological hazards. • The controls for disposal of hazardous or toxic waste.

Curriculum Areas All staff are aware of their responsibility with regard to the subject areas and Health & Safety, and outcomes of any risk assessments to identify issues. Arrangements are in place for controlling the risk in specific curriculum areas: • Design and Technology • Drama • Science • Physical Education, etc • Art Disaster Plans (UNDER THE CRITICAL INCIDENT PLAN) Woodbridge has a Disaster Plan detailing procedures of how to deal with explosions, bomb scares, escape of dangerous substances, etc. This also deals with evacuation procedures; who will contact the emergency services, who will isolate gas points, how and where, etc. Display Screen Equipment Woodbridge has staff are aware of the arrangements for the safe use of Display Screen Equipment (DSE). Display Screen Equipment (DSE) is the legal term for visual display equipment such as word processors, personal computers etc. Although using a computer is not generally thought of as being one of the most hazardous activities to engage in health and safety risks do exist for both adults and children. Computers should not be seen as toys but as items of electrical equipment to be treated with respect. Educational School Visits Woodbridge has an Educational Visits policy for managing educational visits and carrying out associated risk assessments. The EDVOL site is used to gain approval for any visit the LA has to authorise. Educational visits are a potential source of hazard and therefore stringent management systems are in place to ensure of staff and pupils who are at risk. Environmental Arrangements for controlling the environment, e.g. temperature, humidity, noise, dust lighting, ventilation, etc. Monitoring of these items may be required to establish deterioration or improvement of conditions over long periods of time and would be done during the risk assessment cycle. Fire Fire procedures include: The fire evacuation procedure which corresponds with blue procedure notices and states who will contact the emergency services Testing of the fire alarm weekly (including the recording of the tests) Termly fire evacuation drills (including the recording of the results) Inspection and service of fire fighting equipment is undertaken annually by DCC Property services. The Business manager contacts the service engineer to replace used equipment (including the recording of service).

First Aid First Aid procedures, to include: Named first aiders: Mrs M Mitchell, Mrs C Greaves, Mrs J Lineker, Mrs M Pace, Mrs B Smalley, Mrs S Chalklin, Mrs R White, Miss P Marriott, Mrs S Ford, Miss S Jones, Ms M Kerry Location of first aid boxes are in the first aid room and in the main office. Mrs S Fiord is responsible for maintaining the contents of the first aid box A list of the prescribed contents of a first aid box is plasters, antiseptic wipes (alcohol free), adhesive wound dressing, crepe bandage, gauze swabs. The Business Manager/office staff will contact the emergency services if required. Parents/Next of Kin are notified as soon as possible dependant on the seriousness of injury, e.g. when a person/child has a serious bump to their head, possible fracture or laceration/deep cut. All incidents are logged in the first aid /pupil accident reporting book, with serious incidents being reported online to Derbyshire/HSE under the Reporting of an injury or dangerous occurrence. All parents are informed by letter if their child receives a minor injury; the headteacher is informed of all serious incidents Housekeeping/Storage Arrangements are in place for safe storage and housekeeping routines including the maintenance of access to egress routes. Inspection of the Premises Formal inspections of the premises are carried out at least 3 times a year by the Health & Safety governor and Headteacher/Business Manager, depending on the risks involved in certain areas, it may be appropriate to inspect more often. Any health and safety problems identified will be dealt with by rectifying the problem (Business Manager/caretaker to contact appropriate persons/contractors) and subsequent risk assessments/action plans reviewed by Headteacher.. Lone Working Risk assessments are carried out for lone workers, for lone workers the degree of risk of harm is often greater than for other workers. If the risk assessment shows that it is not possible for the work to be done safely by a lone worker, then other arrangements must be put in place. Lone workers can face hazards such as accidents or emergencies arising out of the work and lack of first aid equipment; fire; inadequate provision of rest, hygiene, and welfare facilities; and violence from members of the public. The caretaker is the only person who may be a lone worker and is aware of the systems in place for lone working as is all staff. Manual Handling The Manual Handling Regulations establish a clear hierarchy of measures for dealing with risk from manual handling, these are: • Avoid hazardous manual handling operations so far as is reasonably practicable; • Assess any hazardous manual handling operations that cannot be avoided; and • Reduce the risk of injury so far as is reasonably practicable. Woodbridge school make arrangements so far as is reasonably practicable, to avoid hazardous manual handling tasks or assess those manual handling tasks that cannot be avoided, so to reduce the risk of injury to our staff to the lowest level reasonably practicable.

Mechanical/Electrical New, second-hand and donated machinery and equipment may be given to school but all appliances will be inspected/PATtested before use. The Business Manager will ensure this happens and record details. Monitoring Auditing The policy will be reviewed annually by governors. Monitoring the policy and its implementation will indicate whether the arrangements made are effective and whether the standards of safety performance, which have been set, are actually being achieved. The frequency of monitoring will depend on accidents/incidents, risk assessments as well as the issues identified, some areas may require more frequent monitoring of their sections of the policy than others. Audits will take place to ensure the continuous monitoring process is adhered to. The frequency of these audits will depend somewhat on need but be at least twice yearly. Records of the testing and inspection of equipment and maintenance work carried out is maintained as part of health and safety management system documentation. The following list is a guide to the equipment and practices for which records are kept. • Fire-Fighting Equipment • Electrical Equipment and Machinery • Fire Alarms • Ladders and Stepladders • Evacuation and Practice Drills ) • PE Equipment

Hot Drinks in Educational Settings

There is a known risk associated with preparing and drinking hot drinks in areas where there are children. All settings must therefore take all reasonable precautions to avoid the risk of young people coming into contact with hot drinks or boiling water. The following guidance is provided to prevent such incidents happening. The guidance is particularly relevant to younger children and pupils but can equally be applied in all settings dealing with young people. It should be borne in mind however that the guidance is generic. Schools who wish to vary from it will need to carry out a full and detailed risk assessment to ensure suitable control measures are in place for the way they intend to operate to ensure scalding accidents are prevented. 1. Hot drinks consumed when children are present (eg staff having a drink at break time whilst on playground duty) should only be in suitable lidded insulated cups. This also includes staff carrying drinks to other parts of the establishment, when lidded beakers should be used. Staff should ensure lids are properly secured before moving into an area where young people could be. 2. Young people should not be allowed to carry hot drinks to staff in any circumstances. 3. Kettles/boilers must only be provided in areas where pupils are not allowed (eg staff rooms). Kettles/boilers should not be available in communal areas, classrooms etc. 4. If the area identified in point three has to be used by young people (eg for teaching due to space considerations) kettles must be emptied and put away before such use and boilers emptied and turned off. 5. If hot drinks are to be supplied as part of a setting's organised event, the area where the drinks are made should be adequately secured to prevent young people accessing the area and must be supervised at all times. A suitable area should be provided for people to consume the drinks so they are not wandering round the event (particularly if it is busy) with hot drinks. 6. where drinks are provided to young people as part of the schools normal operation will need to carry out a risk assessment detailing control measures to prevent scalding accidents relevant to the setting and the age of the young people involved.

Health and Safety Plan Monitoring Schedule Annual Checks Item Check By Risk Assessments

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Policy and Management Plan COSHH Review of Procedures Risk Assessments Manual Handling of Risk Assessments Accident Reports Record Fire Appliance Test Record PE Equipment Check Check Completion of PAT Testing Whole Staff Training- Refreshers Non Accidental Injury Reports

Weekly Checks Item

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Playground, Walls, Fences, Gates and Seats Fire Alarm Tests Minibus – Routine Checks Minibus – First Aid Kit

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Daily Checks (by observation, discussion etc) Item Check By

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Physical Intervention PE Safety Lettings (Safety) Communication of Health and Safety concerns to all staff

Termly Checks Item

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Health and Safety Report by Headteacher / Governors

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