2016 CARILEC Engineering Conference July 24th – 27th 2016

St. Maarten Theme: “Transforming the Utility – Learning and Unlearning" CONNECT WITH THE CARIBBEAN UTILITY MARKET Exhibiting at the 2016 CARILEC Engineering Conference will expand your market reach, keeping you ahead of the competition. Make the right connections for your business success. Showcase your products and get the most of your marketing dollar.

BENEFITS OF EXHIBITING AT THE 2016 CARILEC Engineering Conference        

ACCESS to information from professionals that are top decisions makers DISCUSS your customer’s needs face to face and demonstrate solutions DEVELOP your database to strengthen your overall sales and marketing program MEET new prospects and generate leads NETWORK and build relationships with key decision makers and influencers PROMOTE your company/organization’s image and maximize its market exposure TEST or LAUNCH new product and service at the customers’ level RESEARCH your competitors and develop ways

Exhibition Guidelines

Table of Contents 1.

Introduction

2.

The Exhibition

2.1

General

2.2

Exhibition Booths

3.

Reservations & Registration Information

3.1

Booth Costs

3.2

Booth Attendants

4.

Customs & Internal Handling

4.1

Shipping Address

4.2

Internal Handling – Customer Care

4.3

Handling

4.4

Return of items

5.

Opportunities & Services

5.1

Business Centre

5.2

Networking Opportunities

5.3

Sponsorship Opportunities

6.

Hotel Information

7.

Contact Information

8.

Payment & Banking Details

Appendices

1

1.

INTRODUCTION

The Caribbean Electric Utility Services Corporation (CARILEC) is an association of electric utilities, suppliers, manufacturers and other stakeholders operating in the electricity industry in the Caribbean. The Association is made up of thirty-five (35) electric utilities from Bermuda in the north to Suriname in the south, and fifty- seven (57) associate members and six (6) affiliate member companies involved in some aspect of servicing the electric utility business. The Engineers Utilities conference is mainly attended by engineering professionals from the Regional Utilities, North America and Europe. It also attracts interest from manufacturers, suppliers of equipment and materials and other industry service providers. It is a forum which facilitates networking, the exchange of ideas and the exposure to new developments, technologies and products both through presentations and a trade show which is a growing segment of the conference. The 2016 CARILEC Engineering Conference is to date CARILEC’S biggest programme. The Four-day event features a trade show, technical presentations, classroom-type sessions, social activities, field trips and a spouse programme. This year’s event will be held in Sint Marteen at the Sonesta Maho Beach Resort from July 24th – 27th 2016. 2.

THE EXHIBITION

2.1

General

The Exhibition is well patronized by suppliers from Associate Members and other companies. The greatest benefit of this event is that the supplier has a ready audience of not just the Engineers, to whom they could propose the technical solutions to, but also other vendors with whom they can forge synergetic partnerships. The Exhibition will take place over the duration of the conference and will have most of the activities when the main conference sessions are in recess, during the extended breaks, lunches and Cocktail Parties. There are cocktail parties and networking activities held within the event. 2.2

Exhibition Booths

Each booth will be 8ft X10Ft with soft wall (pipe and drape) and equipped with the following. One (1) table Two (2) chairs One (1) electrical outlet (110 volts ) Signage (please provide logo in 300 dpi format when submitting registration form).

2

3.

RESERVATIONS AND REGISTRATION INFORMATION

3.1

Booth Costs

The booths will be placed in two general areas and are priced as follows:Category Registration of booth (USD)

Premium

Associate Members 1175

Non Members 1575

On Site Registration for booths (USD) Registration for booths(USD) On Site Registration (USD)

Premium

1175

1625

Normal

1000

1300

Normal

1000

1350

Booths can be reserved by completing the attached Booth Registration form which must be forwarded to CARILEC with actual payment details. Payment can be made by cheque or credit card. Payments are due no later than four (4) weeks in advance of the conference date. Cancellations must be received in writing and will carry a US$400 Administrative Fee if cancelled after June 30th 2016. Booths will be reserved and assigned on a first pay- first serve basis.

(Maximum of 2 persons per booth) All Exhibitors and Booth Attendants are required to register and pay the requisite fee.

Category Booth attendant fees (USD)

On Site Booth attendant fees (USD)

Booth attendant 1 Booth attendant 2 Booth attendant 1 Booth attendant 2

Associate Members 675

Non Members

600

875

675

990

600

925

3

975

The Attendee Package includes:  full access to three days of conference sessions,  Daily Networking Breaks and Lunches  Two Cocktail Parties and one Dinner Party  Access to face to face speed networking sessions. (members only) 4.

CUSTOMS AND INTERNAL HANDLING

CARILEC/ Host Utility will be responsible for  coordinating the preparation of the documents to clear all cargo  Receiving, storage and transportation of all the material to the convention center Exhibitor will be responsible for payment of  Relevant and related taxes specific to his/her shipment.  The entry and departure from island shipping cost  Special equipment if contracted to transport exhibit to Exhibition or booth location 4.1 Shipping Address Vendors should ensure that you send/ ship items to the attention of

NV GEBE/CARILEC (Booth #) Attn: Mr. Albert Mars W.J.A. Nisbeth Street 35 Philipsburg St. Maarten Please make sure that your company name is on the boxes as well. Fax or email your invoice or custom form with description of items, value and total number of boxes or pieces being sent to us. N.B. All items must be shipped to arrive July 11th, 2016.

Please indicate the Name of your company and your booth number on your shipments

  

Each client’s individual box should have their name and the Commercial Invoice numbers affixed. The Supplier and Consignee names and address. and exhibitors booth number

Exhibitors must send their company logos by July 1st, 2016 or with the booth reservation form

4

Internal Handling 4.2 Customs Clearance CARILEC & the Host Utility will be responsible for preparing the documents to clear all cargo. As such we will need to have the necessary documents to do so  Performa invoice  For customs purposes , we need your company’s commercial invoice, with a detailed description of the goods(goodies/ advertising products) sent

Please note the commercial invoice must state clearly the following:  Detailed description of the item(s)  Unit Price for each item(s)  Total Price, currency  Country of Origin for each item(s)  Packing List (if applicable) NOTE: Please send TWO (2) Commercial Invoices 1.. For goods to be consumed/goods which will remain in St. Maarten 2.. Temporary import : For goods to be returned to Destination.

Please indicate what goods are non commercial and not for resale or consumption on island.

4.3 Handling We will receive, store and transport the material to the convention center by July 22nd, 2016. Please indicate via email to [email protected] and [email protected] whether your items require additional labour to assist in transfer, or on registration form. 4.4 Return of Material The conference team will assist with the transfer and arrange for shipment of your booth material on after noon on Wednesday July 27th, 2016.

5.

OPPORTUNITIES AND SERVICES

5.1

Business Centre

The business centre will provide the following services:   

Internet Ready Computer Printing Services Photo Copier Services

There are no charges for using the business center.

5

5.2

Networking Opportunities (included in your package are the following)      

Trade Show Coffee and Tea Breaks Luncheons Cocktail Parties Dinner Opening Ceremony

Numerous networking opportunities with professionals from the utility companies present themselves during a CARILEC conference. Booth Set-up / Break-down Exhibitors will be allowed access to the hall for setting up and dismantling their exhibits at the following tentative dates and times. Date Saturday, July 23rd,2016

Monday, July 25th, 2016

Activity Registration/ Set up Registration/ Set up Opening Of Exhibition Exhibition hours

Tuesday, July 26th, 2016

Exhibition hours

9am – 8:00pm Peak 10:00am 9am – 4:00 pm

Wednesday, July 27th, 2016 Wednesday, July 27, 2016

Exhibition hours

9am – 1:00pm

Breakdown

2:30pm

Sunday, July 24th, 2016 Sunday, July 24th ,2016

6.

Time 10:00 am-5:00pm 10:30am – 4:30pm 6:00 pm – 9:00pm

VENUE INFORMATION

Sonesta Maho Beach Resort – Sint Maarten Rhine Road #1 Maho Bay

St. Maarten

6

Accommodations:

You will be staying at the .......

Sonesta Maho Beach Resort - Sint Maarten Rhino Road #1 Maho Bay, St. Maarten Method of Reservations

Reservations can be made online, telephone or email. ONLINE RESERVATIONS The online code for reservations is now active and reservations can be made on our web site www.sonesta.com/mahobeach using the group code CARILEC.. or following directly the below link.

CLICK TO BOOK CALL IN RESERVATIONS

Reservations can also now be made by calling the following phone number: 1 800 223 0757 The Group Code to be used is : CARILEC Room Rates

Room Category Superior Room Garden View Pool View Premier Island View Premier Ocean View

Single Occupancy 220 220 225 225 225

Double Occupancy 135 145 155 160 165

Triple Occupancy 130 140 145 150 155

All room rates are all inclusive and the rates are quoted per person, per night. All taxes included.

7

Cut-off Date Reservations by attendees must be received by June 24th, 2016 in order to secure the discounted rate. All bookings are to be made directly with the hotel.

7.

CONTACT INFORMATION Telephone: 758-452-0140 or 452-8604 Fax: 758-452-0142 Contact Person: Alana Mathurin, Marketing and Member Services Manager/ Keitha Isaac - Assistant [email protected], [email protected]

8.

PAYMENT & BANKING DETAILS

Payment can be made by Cheque, Bank Draft, Telegraphic Transfer, Cash or Credit Card Cheques and bank drafts must be made payable to CARILEC and mailed to the address provided above. Banking Details for transfers: CARILEC A/C No. 1129402 SWIFT: PNBPUS3NNYC CIBC FIRST CARIBBEAN INTERNATIONAL BANK LTD

Bridge Street Castries, Saint Lucia Swift code: FCIBLCLC

Corresponding Bank Details: WELLS Fargo 375 Park Avenue, NY 4080 New York 10152 Swift Code: PNBPUS3NNYC ABA NO. : 026005092

8

Appendix II

CLICK TO REGISTER

Please note that persons paying by credit card will be forwarded an authorization form upon confirmation of registration. Please allow five (5) working days for processing of invoices and receipts. CHEQUES MUST BE MADE PAYABLE TO CARILEC BANKING DETAILS:

CORRESPONDING BANK DETAILS:

CARILEC, A/C NO. 1129402 SWIFT: PNBPUS3NNYC CIBC FIRST CARIBBEAN INTERNATIONAL BANK LTD BRIDGE STREET CASTRIES SAINT LUCIA SWIFT CODE: FCIBLCLC

WELLS FARGO 375 PARK AVENUE, NY 4080 NEW YORK 10152 SWIFT CODE: PNBPUS3NNYC ABA NO. : 026005092

9