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2015 Camp Staff Manual Grand Canyon Council, BSA
Mission of the Boy Scouts of America The mission of the Boy Scouts of America (BSA) is to prepare young people to make ethical choices over their lifetimes by instilling in them the values of the Scout Oath and Law.
The Scout Oath On my honor I will do my best, To do my duty to God and my Country, And to obey the Scout Law; To help other people at all times; To keep myself physically strong, mentally awake, and morally straight.
The Scout Law A Scout is: Trustworthy, Loyal, Helpful, Friendly, Courteous, Kind, Obedient, Cheerful, Thrifty, Brave, Clean and Reverent.
TABLE OF CONTENTS INTRODUCTION 2 Why We Have Camp – The Summer Camp Experience For Scouts ....................................................... 2 Our Relationship with the Unit.................................................................................................................. 2 Why Staff Are Important – Where Do You Fit In? .................................................................................... 2 How Can You Be An Effective Staff Member? ......................................................................................... 3 What Are the “Aims” and “Methods” of Scouting? .................................................................................... 3 How Does the Scout Law Apply to Camp Staff? ...................................................................................... 4 STAFF LIFE AT CAMP 5 What Camp Expects from You ................................................................................................................. 5 General Requirements ............................................................................................................................. 6 Standards and Regulations ...................................................................................................................... 6 General Appearance Standards ................................................................................................ 6 Uniform Requirements ............................................................................................................... 6 Regulations ................................................................................................................. 7 Alcohol Consumption................................................................................................... 7 Buddy System ............................................................................................................. 7 Cell Phone Usage/Internet Usage ............................................................................... 7 Drug Use/Controlled Substances ................................................................................ 7 Fires ............................................................................................................................ 7 Firearms ...................................................................................................................... 7 Fireworks ..................................................................................................................... 8 Gambling and Pornography......................................................................................... 8 Hazing/Misconduct/Fighting/Improper Language/Insubordination ............................... 8 Personal Relationships and Public Displays of Affection ............................................. 8 Personal Vehicles ........................................................................................................ 8 Property Care/Camp Property/Personal Property ....................................................... 8 Tobacco Use ............................................................................................................... 8 What You Can Expect from Camp ........................................................................................................... 9 What to Bring to Camp .............................................................................................................. 9 Contact Information and Directions to Camp ............................................................................. 9 Map of Camp ............................................................................................................................. 9 Quarters ..................................................................................................................................... 9 Cleanliness and Safety of Living Quarters ................................................................................. 9 Shower Facilities/Laundry Facilities ........................................................................................... 9 Dining ........................................................................................................................................ 9 Health/Medical ........................................................................................................................... 9 Sleep/Rest ................................................................................................................................. 9 Camp Routine ...........................................................................................................................10 Dining .......................................................................................................................................10 Pay ...........................................................................................................................................10 Spiritual Opportunities ..............................................................................................................10 Guests ......................................................................................................................................10 Time Off/Leaving Camp Premises Procedures .........................................................................10 Training .....................................................................................................................................10 Emergency Procedures ............................................................................................................10 CAMP STAFF ORGANIZATION 11 How Camp is Structured .........................................................................................................................11 Program Areas..........................................................................................................................11 Support Areas ...........................................................................................................................11 Organization Chart and Position Descriptions ..........................................................................11 APPENDICES Appendix 1 – Statement of Understanding and Code of Conduct Appendix 2 – What to Bring to Camp / What to Leave at Home Appendix 3 – Camp-Specific Information Appendix 4 – Camp-Specific Emergency Procedures for Camp Staff ALL RULES, REGULATIONS, POLICIES AND PROCEDURES INCLUDED IN THIS STAFF MANUAL APPLY TO ALL AREAS AND LOCATIONS WHERE THE CAMP PROGRAM IS CONDUCTED, WHETHER ON CAMP PROPERTY, OR OFF-SITE.
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INTRODUCTION
Why We Have Camp – The Summer Camp Experience For Scouts Summer Camp is a fun “Outdoor Classroom” that gives Scouts, their Leaders and Camp Staff a unique chance for growth opportunities in a safe and fun environment. A Scout is affected: PHYSICALLY – A full schedule, balanced meals, plenty of sleep and supervised physical activities (such as hiking, Black Bear Swim, the Tenderfoot Run) contribute to a Scout’s good health. MENTALLY – A Scout learns new skills, new ways of looking at things, self-sufficiency and self-esteem as he works in Merit Badge programs and other outdoor-related activities. SOCIALLY – Living and working with others in camp, and participating in camp programs and activities help a Scout learn how to problem solve and how to develop better interpersonal skills. SPIRITUALLY – Living close to nature, studying the natural world through camp programs, and being able to attend chapel services help each Scout consider and develop his personal religious beliefs.
Our Relationship with the Unit A “Unit” consists of a group of Scouts and their Leaders who are attending camp, and is usually a Boy Scout Troop, but it could also be a Venture Crew, a single Patrol from a Troop, an LDS Stake or some other group of Scouts attending camp together. Camp staff work with the Unit leadership using the “Aims” and “Methods” of Scouting to build each Scout’s moral strength and character, to teach the responsibilities of citizenship and to develop the Scout’s fitness. (The “Aims” and” Methods” of Scouting are explained in more detail on the next page.) Camp staff provide counseling, coaching and supervision services to Scouts, and we especially emphasize the importance of encouraging Units to have their Scouts follow the “Patrol Method” while they are resident here at camp. We believe that this “Method” of Scouting is the best way to develop good leadership qualities in a Scout, enabling the Unit and the individual Scout to better plan, lead and execute their Unit and individual Scout activities in the future.
Why Staff Are Important – Where Do You Fit In? As a Staff Member you are part of the camp team that will help the Scout achieve. You make a difference in the life of every Scout that comes through our front gate. You set the tone for each Scout’s experience.
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How Can You Be Effective as a Staff Member? 1. You can be a great staff member by demonstrating excellence in these areas: ATTITUDE – assist cheerfully, whenever and wherever needed. PERSONALITY – show patience, humor, respect and enthusiasm. ACTION – do what needs to be done, and do so in a timely manner. CUSTOMER SERVICE – meet a Scout’s needs personally, or with the aid of others. APPEARANCE – be neat in appearance, and follow uniform standards. 2. You can be an effective coach and counselor for the Scout by knowing and following the “Aims” and “Methods” of Scouting. 3. You will be a credit to yourself, to the Boy Scouts of America and to your camp by living the Scout Oath and Law.
What Are the “Aims” and “Methods” of Scouting? As a Staff Member you should be familiar with, and be guided by these principles. Through the reinforcement of these “Aims” and “Methods” when you work with Scouts, a Unit and its Scouts will be better prepared to run their own programs in the future. The “Aims” (or goals) of Scouting are: 1. Growth in moral strength and character – to improve a Scout’s personal qualities, values and outlook. 2. Participating citizenship – to improve a Scout’s relationship to others, to learn obligations to other people, society and government. 3. Development in physical, mental and emotional fitness – to improve a Scout’s fitness of body, mind and emotions. The “Methods” of Scouting are used to achieve these “Aims”: 1. Advancement – Advancement through ranks helps a Scout to overcome challenges, while working at his own pace. He is rewarded for achievement, which leads to selfconfidence. 2. Ideals – Ideals are set forth in the Scout Oath, Law, Motto and Slogan. 3. Patrols – The use of Patrols or the “Patrol Method” teaches a Scout responsibility, citizenship and group problem-solving through the use of small groups with elected representatives. At camp we emphasize the importance of encouraging Scouts to follow the Patrol method while they are resident at camp. We believe this is the best way to develop good leadership qualities in each Scout, enabling the Unit and the individual Scout to better plan, lead and execute Unit and individual Scout activities in the future. 4. Outdoors – It is in the outdoors that a Scout can best learn to share responsibilities and learn to live with others. Being close to nature helps a Scout gain an appreciation for God’s handiwork and Man’s place in it. 5. Adult Association – A Scout learns from examples set by involved, caring adults. 6. Personal Growth – A Scout grows as he plans and progresses toward his goals. 7. Leadership Development – A Scout develops into a better leader by undertaking increasing levels of responsibility and accountability, both as an individual leader and as a team member. 8. Uniform – Wearing a uniform shows a Scout’s commitment to the Unit and to Scouting ideals. Wearing the uniform allows a Scout to show his achievements, and when worn properly, shows pride in himself and his appearance.
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How Does the Scout Law Apply to Camp Staff? The Scout Law principles guide every program at camp. As they live the Scout Law, Camp Staff become the heroes, role models, and motivators of all attending camp. Here are examples of how we use the different parts of the Scout Law as we work at camp. A Scout is Trustworthy At camp we rely on each other all day, every day. Your fellow Camp Staff needs to be able to depend upon and believe in you, your word, and your performance level. Do all you can to earn the trust of others. A Scout is Loyal At camp we are loyal to the people we work with, and to Scouting. You show your loyalty by doing your best to do your job well, and by supporting the “Aims” and “Methods” of Scouting as you live and work at camp A Scout is Helpful Be helpful to Scouts, Leaders and Camp Staff. Customer service starts with a helping hand. Many scouts (and Adult Leaders ) are experiencing their first summer camp experience. The help you give can make all the difference in forming great memories. The staff team also relies on your help. The strength of the team is reflected in how you help each other throughout the summer. A Scout is Friendly Be friendly to Scouts, Leaders and Camp Staff. Say hello. Smile. Shake hands. Make eye contact. Use Scouts' names. Pay attention to the needs of every Scout and Leader. A smile can make a difference. A Scout is Courteous You are Scouting's #1 ambassador when you interact with Scouts, their Leaders, parents, and the public in nearby towns. The Scoutmaster with whom you argue or the man or woman in whose presence you curse while waiting in line for a movie might be a great supporter of the Scout movement until you say or do something to change their good impression to a bad one. Be courteous and bring your best manners into every situation – at or away from camp – and be quick to apologize for your mistakes. A Scout is Kind Be kind to everyone around you. A Scout who is away from home may need a kind word from you. Scouts to be kind to nature by respecting and caring for the animals and vegetation in camp.
You can also teach
A Scout is Obedient Being obedient, while still asking questions when you don’t understand something, can be a difficult thing to figure out. Following camp management direction and carrying out your responsibilities to the best of your abilities is a matter of critical importance. Help others to follow camp policies and guidelines, but always ask questions if you don’t understand “why” you need to do something. Be obedient to the Scout Law. A Scout is Cheerful Cheerfulness is more contagious than any disease. On one hand, it can be spread across a dining hall or campfire bowl in moments. On the other hand, it is a fragile creature, easily crushed by harsh words and disapproving glances. Invest in the spirit of cheerfulness, and it will pay huge dividends to the entire staff. A Scout is Thrifty Protect and conserve camp resources. Tomorrow's program budget is dependent upon today's wise use of program supplies. Do your part to be thrifty and conserve camp water, electricity, firewood, and other resources. Be green! A Scout is Brave Be brave and resist the temptation to join another staff member in an activity you know is against camp rules, or is in violation of your work agreement. You may also see dangerous or ill-advised activity among Scouts and Leaders. If you see it, it is your duty to report it. A Scout is Clean Keep your quarters clean. Keep food locked away so you do not have a skunk visit you in the middle of the night! Shower and wash your clothes frequently. A Scout is Reverent Go to chapel when you can, and appreciate nature every day. Realize that Scouts, Leaders, and Staff Members will have different notions about who God is, and how they choose to be reverent.
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STAFF LIFE AT CAMP What Your Camp Expects of You So, now that you know a little about what your camp provides to the Scouts, and you know how we as staff work to help those Scouts meet their goals, what does your camp need from you? General Requirements To work at camp, either as paid staff or as a participant in the CIT program, you must:
Be a registered member of the Boy Scouts of America. Complete BSA “Youth Protection Training”. Commit to follow the Scout Oath, the Scout Law and the Declaration of Religious Principles. Support BSA, Grand Canyon Council and your camp policies and procedures. Agree to all requirements set forth in your employment agreement, its attached position description, and the “Statement of Understanding and Code of Conduct” (see Appendix 1). Participate successfully in all of the designated staff training(s) required for your position. Adhere to the standards set forth in this “Camp Staff Manual”, including uniform and all other requirements. Maintain the highest physical and moral standards.
Documents that must be fully completed, signed and received by camp administration include:
A signed employment agreement. A signed “Statement of Understanding and Code of Conduct”. A current health history and a physical examination signed by a physician within the last twelve months. (Sometimes local providers will give a discounted price for physicals if you let them know you are a Scout.) W-4 Form (Federal tax withholding form). A-4 Form (AZ State tax withholding form). I-9 Form (Employment Eligibility Verification form) – Supporting documentation (e.g., Birth Certificate, Social Security Card,…) for Part 2 of this form must be brought with you and submitted on your first day of camp. Parental Release Form
Please note that all documents should be submitted no later than your first day of camp. If you are under the age of eighteen your parent or guardian must sign all documents. All staff should try to obtain CPR/AED training and First Aid training prior to the start of camp. Bring proof of any certifications that you have, or are required to have for your position (e.g., CPR card). You must contact the Camp Director if you cannot meet one of the above requirements, or if you cannot accept all of the terms in the employment agreement and the “Statement of Understanding and Code of Conduct”. Failure to meet all of the above requirements may result in termination as a Staff Member.
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Standards and Regulations While at camp you must follow these standards and regulations. Failure to do so may result in termination of employment or participation in programs at camp. General Appearance Standards Pride in appearance, uniforming and personal grooming makes you feel better, and makes you approachable to those around you. The Camp Director’s decision is final regarding all appearance questions. Each Staff Member is responsible to follow these standards and should encourage others to do so as well:
Wear a clean, properly fitted uniform in accordance with BSA and camp standards. Personal cleanliness and hygiene are required. Shower daily. Beards and mustaches, if worn, must be clean, trimmed and well-kept. Hair should be clean and well-kept. Long-hair may be required to be tied back for safety. Jewelry should be kept to a minimum. Stud earrings and simple necklaces are acceptable. Area directors or camp management may require removal of jewelry for safety reasons, or if it is a distraction to others. Offensive tattoos or offensive language on clothing are unacceptable. Clothing / Ornamentation (e.g. nail polish, hair color, temporary body art) that is distracting to others is unacceptable.
Uniform Requirements Always wear the proper uniform. Neat and proper uniforms are necessary to present a consistent appearance among all Staff Members. In addition, they allow you, other Staff Members, and Scouts to recognize who is on staff. There are two uniform camp dress codes: A complete Boy Scout or Venturing uniform, must be worn at all camp-wide functions such as dinner, campfires, religious services, and Order of the Arrow events. The Scout/Venturing uniform consists of: Official Boy Scout or Venturing Shirt (with correct insignia, and tucked in at all times) Official Boy Scout or Venturing Pants (long or short) Official Boy Scout or Venturing Socks (if wearing shorts) Official Boy Scout or Venturing Belt (this includes belts from BSA camps) Camp Staff Hat, Official Boy Scout or Venturing Hat (no troop/crew-specific hats) Evening Assembly – Camp Staff hat is required (Directors may wear broad-rimmed BSA hat) Other times – hat optional Name Tag (on shirt above right pocket) Closed toe shoes OA Sash (optional for OA events) A complete working uniform must be worn at all other times you are in the program areas and away from the staff living area. The working uniform consists of: Current Staff Shirt (tucked in at all times) Official Boy Scout or Venturing Pants (long or short) Official Boy Scout or Venturing Socks (if wearing shorts) Official Boy Scout or Venturing Belt (this includes belts from BSA camps) Camp Staff Hat, Official Boy Scout or Venturing Hat (optional, but no troop/crew-specific hats) Name Tag (on shirt above logo on left) Closed toe shoes Special uniform requirements (such as swimsuits in the Aquatics area) may be authorized by the area director, as approved by the Camp Director. Proper uniform is required at all times except over the weekend when you are off-duty and when Scouts are not present at camp. Your camp will provide each Staff Member with two working uniform shirts, a camp hat and a nametag. Staff Members are required to provide all other parts of their uniforms. Official uniform items are available in Phoenix at the Scout Shop (602-224-0778) or in Flagstaff at the Scout Shop (928-774-7337), or online at www.scoutstuff.org. Costs of uniforms and extra uniform parts are the responsibility of the Staff Member.
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Regulations Violation of camp regulations may result in immediate termination as a Staff Member. The severity of the action will determine the action taken by camp management. Some termination details may be shared with potential employers conducting background checks and employment verifications. Alcohol Consumption
The purchase, possession, or consumption of alcoholic beverages on camp property is prohibited. Adult Staff Members who are twenty-one years of age or older may consume alcoholic beverages when off camp property provided they are off-duty, not in uniform, and not accompanied by a youth. Alcohol consumption is prohibited by an adult Staff Member even when off camp property, if they are accompanied by a youth.
Buddy System Follow the Buddy System (see Appendix 4 – Camp Staff Emergency Procedures). Cell Phone Usage/Internet Usage
Cell Phone coverage at camp is limited. Landline phones are available for emergency use and for other limited use by Staff Members. Staff Members may only use cell phones in Program or Support Areas for official camp business, for emergencies, or as is expressly allowed by their area director. Cell phones may be used in staff living areas. Internet bandwidth is extremely limited and Internet usage must be approved by the Camp Director or the Program Director. Any “hacking” or unauthorized use of internet bandwidth is prohibited.
Drug Use/Controlled Substances
The purchase, possession, or consumption of illegal drugs, or illegally obtaining any controlled substance or prescription drug, is prohibited at all times. No Staff Member shall indicate that they are using drugs or alcohol, whether by bragging or acting as if they are under the influence, whether or not they are using any controlled substance. No Staff Member shall purchase, furnish or provide any controlled substance, alcohol, tobacco or drugs to those under legal age for any reason.
Fires
Unauthorized fires are prohibited. Tampering with fire equipment, smoke detectors, fire alarms, fire hoses or any fire equipment is prohibited.
Firearms/Archery Equipment
Use of firearms or archery equipment outside the Shooting Sports program area, unless approved by the Camp Director and in conjunction with an approved Scout program, is prohibited. Possession of firearms or archery equipment without the express permission of the Shooting Sports Director, or the Camp Director, is prohibited.
Fireworks
Possession or use of fireworks or unauthorized incendiary device is prohibited at all times. Page | 7
Gambling and Pornography
Gambling, in any form, is prohibited at all times. The possession or viewing of pornography is prohibited at all times.
Hazing/Misconduct/Fighting/Improper Language/Insubordination
Hazing, misconduct, fighting, use of improper language, and insubordination are prohibited. Scouts look up to you and it is important that you are a positive role model. Fights and persistent arguments will not be tolerated. Any language thought to be marginal in nature should be avoided. Maintain a good working relationship with all Staff Members. Insubordination will not be tolerated. The Grand Canyon Council is an equal opportunity employer and will not tolerate any form of sexual harassment, religious intolerance or hazing of any Scouts or Staff Members.
Personal Relationships and Public Displays of Affection
BSA Youth Protection Standards shall be followed at all times. Dating between an adult staff member and a youth staff member is expressly prohibited. Inter-staff relationships are discouraged during camp. All staff members shall refrain from public displays of affection, including, but not limited to, kissing or holding hands. Except in medical emergencies, or in the case of a married couple, at no time is it acceptable to be alone in the living quarters of someone of the opposite gender in the staff camp living areas.
Personal Vehicles
Personal vehicles include all motor vehicles (including motorcycles), bicycles and any other form of personal conveyance. All personal vehicles must be properly registered. All motor vehicles must be parked in the main parking lot unless authorized by the Camp Director or the Camp Ranger. Anyone under the age of eighteen must have parental permission on file to ride in a vehicle operated by a person eighteen or older. No one under the age of eighteen may ride in a vehicle with a driver under the age of eighteen.
Property Care/Camp Property/Personal Property
Theft, abuse and willful damage (including graffiti) are prohibited. Staff Members should protect their personal property by keeping valuables in a locked footlocker. The Grand Canyon Council takes no responsibility for Staff Members’ personal property.
Tobacco Use
Possession of tobacco products or paraphernalia, smoking and the use of smokeless tobacco (including electronic or vapor cigarettes) is prohibited by anyone under the age of eighteen. Smoking and the use of smokeless tobacco (including electronic or vapor cigarettes) is prohibited in all camp buildings, tents and camp vehicles. The use of tobacco products by adults is only permitted in personal vehicles. Traces of tobacco use (stains, odor, packages) shall not be detectable.
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What You Can Expect from Your Camp People want to come back to work at camp summer after summer – working and living at camp is a wonderful experience. You get to live in one of the most beautiful areas in the world, and you have the opportunity to make a difference in the lives of those around you. Below is the information that will explain what camp life is like on a day-to-day basis. What to Bring to Camp See Appendix 2 “What to Bring to Camp and What to Leave at Home”. Contact Information and Directions to Camp Contact information and directions to camp are included in Appendix 3 “Camp-Specific Information”. A copy of that page should be retained by parents for their information while their minor son or daughter is on camp staff. Map of Camp A map of camp is included for reference in Appendix 3 “Camp-Specific Information”. Quarters See Appendix 3 “Camp-Specific Information” for particular Quarters provided by your camp. Camp management may inspect any quarters provided, but will attempt to do so with you present, otherwise the inspection will be performed in the presence of another Staff Member, and written documentation will be provided. These inspections are necessary to maintain health, safety and maintenance standards for your protection. Cleanliness and Safety of Living Quarters Your living quarters are your home – and the home of your roommate. It is vital that you keep your space clean, tidy and safe! Shower Facilities/Laundry Facilities See Appendix 3 “Camp-Specific Information” for particular Shower and Laundry Facilities provided by your camp. Health/Medical Camp has a licensed medical professional on staff at the Health Lodge to meet your immediate health needs, or to refer you to outside services if those needs cannot be met at camp. Camp does not provide BSA annual medical exams, but can refer you to providers in town. Specific rules regarding whether you or the Health Lodge will hold your prescription medications will be covered during your orientation. It is your responsibility to provide all of your maintenance medications. Sleep/Rest It is very important that you get plenty of sleep while at camp – days can be very challenging and you need to be well-rested. You never know when a night might come up where you are needed to assist in preparing merit badge packets, to find a lost hiker, or to respond to an emergency. Also, be respectful of your fellow Staff Members when they are resting or sleeping.
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Camp Routine See Appendix 3 “Camp-Specific Information”. Dining See Appendix 3 “Camp-Specific Information” for particular Dining Options provided by your camp. Pay Payroll is submitted weekly and you will receive your pay automatically on the 15th and the 30th of the month via paper check, unless you choose Direct Deposit to a bank account. Direct Deposit is strongly encouraged, and you can obtain a Direct Deposit form from Headquarters. You must have completed and signed W-4, A-4 and I-9 forms on file with camp to be paid. Federal and state taxes (based on information provided on your W-4 and A-4) will be deducted from your pay. CIT program participants receive no monetary compensation. Spiritual Opportunities A Chaplain is on call at all times. Chapel services are held at least once a week. Guests Camp Staff are encouraged to invite family and friends to visit them at camp. However, all visits must take place during time off and shall not interfere in any way with the duties of the Staff Member. Lodging for guests of Youth Staff Members is not available in camp as a general rule. Time Off/Leaving Camp Premises Procedures See Appendix 3 “Camp-Specific Information” for particular Time Off/Leaving Camp Premises Procedures for your camp. Training Many training opportunities are available for Camp Staff Members during Pre-Camp Training, Leadership Development Week and throughout the summer. Consult your area director for details, or if there is a training topic you are interested in. CITs receive ongoing training throughout their stay.
Emergency Procedures “Emergency Procedures for Camp Staff” is included as Appendix 4. All Staff Members must be familiar with emergency procedures as set forth in “Emergency Procedures for Camp Staff”. All Staff Members will be assigned an Emergency Duty Station in case of an emergency. Some Adult Staff Members will be selected as “Hot Shot” fire prevention crew members.
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CAMP STAFF ORGANIZATION How Camp is Structured Grand Canyon Council runs five camps. Camp Raymond and Camp Geronimo are “residential” camps where Boy Scouts usually stay for a full week. R-C (“R Bar C”) is a residential camp for Cub Scouts. Lake Pleasant and the Heard Scout Pueblo offer day camp programs. Camp is run by the Camp Director, who reports directly to Grand Canyon Council. The Camp Director is supported by a Camp Ranger, who is responsible for camp facilities, a Program Director who oversees all program areas (which includes the “CIT” Counselor-in-Training program), other direct staff who run support areas, and may include a Staff Advisor who oversees camp staff when they are not working in a program or support area. . Program Areas The program areas are the areas where merit badges are taught, and other skills are learned. These areas are overseen by the Program Director, who is supported by Program Area Directors*. These include areas such as: Aquatics (Lake and Pool) ClimbingHandicraft Health Lodge
Nature Outdoor Skills Shooting Sports (Archery, Rifle and Shotgun)
Support Areas The support areas include all non-program areas, and are overseen by Support Area Directors* who report directly to the Camp Director. These support area roles are: Camp Commissioner Camp Health Officer Chaplain
Headquarters/Administrative Trading Post
* Program Area Directors and Support Area Directors may be collectively referred to as Area Directors. Organization Chart See Appendix 3 “Camp-Specific Information” for your camp’s Organization Chart and Position Descriptions.
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APPENDIX 1
CODE OF CONDUCT AND STATEMENT OF UNDERSTANDING
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Statement of Understanding All youth and adults are selected to represent the Grand Canyon Council based upon his/her character, Scout skills, and leadership qualities. Therefore, all 1) adult employees, 2) youth employees, and 3) CIT program participants (hereinafter collectively referred to as “staff”), are asked to read and sign the Code of Conduct and Statement of Understanding as a condition of participation. Parents and guardians of youth employees and CIT participants must also read and sign this Code of Conduct. Each staff member is responsible for his/her own behavior, therefore, any serious misconduct or infraction of the rules and regulations of the Grand Canyon Council and the Boy Scouts of America, may result in the termination of the staff member’s services, and expulsion from council properties, at the staff member’s expense. Code of Conduct All youth and adult staff are expected to abide by the Code of Conduct as follows: The Camp Director, Program Director and adult leadership are responsible for the supervision of staff members in respect to maintaining discipline, security, and observance of the Code of Conduct. 1. I will be guided by The Scout Oath and Law throughout the camp season. 2. I will attend all scheduled programs and participate as required, in cooperation with other camp staff members and leadership. 3. In consideration of other staff members, I agree to follow the camp curfew policy, unless otherwise directed by the camp administration. 4. I will be responsible for keeping my living quarters neat. Personal gear will be labeled, clean, and stored neatly. I will do my share to prevent littering of the camp, and work to maintain the staff area by completing duties as assigned. 5. I will be responsible for any breakage, loss, or damage of camp property. This includes paying for and the repair of damaged property and could result in the termination of my services. 6. I understand that the purchase, possession, or consumption of alcoholic beverages or illegal drugs by any Scout or Scouter is prohibited. No alcohol is permitted on camp property. It does not apply to adults consuming alcoholic beverages while off council property, and not in the company of a youth staff member. 7. I understand that serious and/or repetitive behavior violations including the use of tobacco, stealing, dishonesty, swearing, or fighting may result in the termination of my services, or serious disciplinary action and the loss of privileges. 8. I understand that gambling and pornography in any form is prohibited on council properties. 9. I understand that the possession of, or detonation of, fireworks or unauthorized incendiary devices is prohibited and will result in immediate termination of my services. 10. I understand that the possession of firearms or archery equipment without the express permission of the Shooting Sports Director or the Camp Director is prohibited and will result in immediate termination of my services. 11. I understand that neat and proper uniforms are necessary to present a consistent appearance among all staff members. Uniforms allow staff members, and campers to recognize who is on staff. There are only two uniform camp dress codes: a. The BSA Scout or Venturing uniform, which must be worn at all camp-wide functions such as dinner, campfires, church services, and Order of the Arrow events; and b. The working uniform which must be worn at all other times when I am in the camper program areas and away from the staff housing facilities. BSA SCOUT OR VENTURING UNIFORM DESCRIPTION Official Scout or Venturing Shirt, Official Scout or Venturing Pants (long or short), Official Scout or Venturing Socks (worn with shorts), Official Scout or Venturing Belt, Staff Hat or Official Scout or Venturing Hat (as required), Name Tag (on shirt above right pocket), Closed Toe Shoes, OA Sash (optional for OA events). WORKING UNIFORM DESCRIPTION Current Staff Shirt, Official Scout or Venturing Pants (long or short), Official Scout or Venturing Socks (worn with shorts), Official Scout or Venturing Belt, Staff Hat or Official Scout or Venturing Hat (as required), Name Tag (on shirt above logo on left) Closed Toe Shoes, Special uniform requirements (such as swimsuits in the Aquatics area) may be authorized by the area director, as approved by the Camp Director.
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c.
As a representative of Boy Scouts of America I will present myself in a professional manner and keeping with the guidelines of the Boy Scouts of America. d. I am responsible to wear clean uniforms each day. I will either have several sets, or do laundry frequently. Random uniform inspections will be held weekly by my area director, or by senior camp management. If I fail to present a neat, clean appearance with the above, I may be disciplined. I will take pride in wearing the uniform and in setting an example for the campers I see every day! 12. Neither the council nor camp administration will be responsible for the loss, breakage or theft of personal property. I am responsible for the provision of a secure, locked box for storing items of value. Theft will result in the termination of my services, and may result in further prosecution by local law enforcement agencies. 13. I understand that all staff members will participate in Youth Protection Training (can be completed online) and will follow all guidelines therein. 14. I understand that hazing has no place in Scouting. This includes, but is not limited to “running the gauntlet”, belt lines, and any type of physical, verbal or emotional punishment or harassment. 15. In addition to the above, I will adhere to all policies, guidelines, regulations and standards as set forth in the most recent “Camp Staff Manual”. If there is a discrepancy between the “Statement of Understanding and Code of Conduct” and the “Camp Staff Manual” the stricter of the two will prevail. I have read the Statement of Understanding and agree to abide by the conditions outlined in the Code of Conduct and hereby agree to participate as a Summer Camp Staff Member of the Grand Canyon Council, Inc., Boy Scouts of America. Signature of Staff Member ___________________________________ Date ________________ Printed Name of Staff Member _____________________________________________________ Signature of Parent/Guardian _________________________________ Date ________________ Printed Name of Parent/Guardian ___________________________________________________
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APPENDIX 2
WHAT TO BRING TO CAMP AND WHAT TO LEAVE AT HOME
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WHAT TO BRING TO CAMP Essential items that you will need while you are on staff at camp:
This “Camp Staff Manual” Medication you are prescribed to take o Bring an adequate supply. o When you check-in at camp ask if your medications are required to be kept in the Health Lodge Lockable foot locker or trunk Sleeping bag, or sheets and blankets Pillow Scout Uniform (two full sets required – see “Uniform Requirements” section for full uniform requirements) Working Uniform (two camp t-shirts will be provided by camp, scout pants or shorts are required) Underwear, socks, pajamas Other clothing (jeans, t-shirts, sweaters, OA Sash,…) Closed toe sneakers or boots (closed toe shoes must be worn in camp)
Modest Swim Attire Jacket or coat (at some camps early summer night temperatures can be at or below freezing) Poncho/raincoat Toiletries (toothbrush, body soap, deodorant, razor, etc…) Laundry bag, laundry soap Scout handbook and books for teaching Sunscreen, Chapstick and lotion Folding pocketknife or leathermanstyle knife (No sheath knives) Battery or electricity powered lamp or light for your tent or cabin Flashlight Heavy duty extension cord (maximum one per tent or cabin) Power strip (maximum one per tent or cabin) Wrist Watch or Pocket Watch
Other items you may wish to bring:
Compass Sunglasses Hiking boots Running shoes Flip flops for showering Gloves Alarm clock Clothes hangers and clothespins Duck Tape IPod or other music player with headphones Games or playing cards
Books Craft supplies G, PG or PG-13 rated DVDs (Rrated and mature DVDs are NOT allowed) Spending money Telephone calling card Camera Acoustic guitar or other musical instruments Pencil and paper Envelopes and stamps
Remember that you have very limited space in your tent or other living quarters – do not bring more than you can easily fit in your allotted space. If you are unsure of your space limitations, ask your area director, the Staff Advisor or other camp management staff.
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WHAT TO LEAVE AT HOME Items that you may NOT bring to camp:
Firearms or ammunition of any kind Weapons of any kind Sheath knives Fireworks of any kind Drugs or controlled substances (that are not controlled by the Health Lodge) Refrigerators Small electrical appliances (microwave, blender, hot plates, etc.)
Heaters Electric blankets Stereos, TV's, VCR's, boom boxes, desktop computers, etc. Candles or any flame lantern Archery equipment Air Soft Guns and ammo Sling shots Wrist rockets Water balloon launchers
If you have any questions regarding items you should or should not bring to camp, ask the Staff Advisor or your area director.
Please remember: You are responsible for any and all articles brought to camp. Camp management has made every effort to provide a reasonably secure environment, however, we recommend you bring your own footlocker and lock for protection. It may not be convenient but keep it locked. Grand Canyon Council or the camp will not assume responsibility for any of your personal items. Personal items lost, stolen or damaged are not covered in any way by BSA insurance. Your personal homeowners or other insurance, if any, may cover these items.
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APPENDIX 3
CAMP-SPECIFIC INFORMATION
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CAMP RAYMOND ROUTINE Below is a typical schedule for a week at Camp Raymond. Certain areas may deviate from this schedule, but this gives you a general idea of the weekly routine for Staff Members. An individual Staff Member’s schedule will vary from the schedule below – your area director will provide you with your personal schedule. Typical weekday activities are as follows: 6:30 am – 7:15 am 7:30 am – 7:45 am 8:30 am – 11:30 am 12:00 pm – 1:00 pm 1:30 pm – 4:30 pm 5:00 pm 6:30 pm – 7:30 pm 10:00 pm
Breakfast Morning Flag Ceremony (Assemble by 7:25 am) Area Activities (Setup after Flag Assembly) Lunch Area Activities Evening Flag Ceremony, followed by Dinner (Assemble by 4:50 pm) Program Area Activities (Tuesday and Thursday) Lights Out
Other weekly activities include: Sunday –
Staff Members are required to be at camp for the All-Staff meeting from 6:00 to 6:30pm.
Monday –
Troop Check-in begins at 7:00 am (all Staff Members are in place by 6:55 am.) Emergency Drill takes place at 11:30 am. Evening Campfire takes place at 8:00 pm.
Friday –
Many Staff Members prepare merit badge packages at the “Friday Night Merit Badge Party”.
Saturday –
Staff Members have breakfast and then meet for a final Flag Ceremony at 8:00 am. Staff Members (who have followed proper procedures to sign out from camp for the weekend) can check-out for the weekend at 10:30 am (after their area director and Staff Advisor have confirmed that the Staff Member has no outstanding duties and that their area and staff living spaces are clean).
Weekend Duty –
Each Staff Member is required to have “Weekend Duty” one weekend per summer. This “Weekend Duty” consists of preparing, serving and cleaning up after weekend meals. Adult Staff Members will also have additional “on call” and “staff check-in/check-out” duties during that weekend.
CAMP RAYMOND QUARTERS Camp Raymond Staff Members are provided a place to live while on staff at camp. Youth Staff Members usually share an 8” by 8” platform tent with one other person. Adult Staff Members may be housed in a platform tent (alone or with another person), or in one of the very limited number of rooms in Camp Raymond facilities. With the permission of the Camp Director, director level Staff Members may also bring an RV, “fifth wheel” camper, or tent for their personal use. RVs and campers must be set up in the Camp Raymond RV park. One camper may also be set up in each camp staff living area, with the permission of the Camp Director. Tents may be set up in the camp staff living areas, or in the RV park area. Each tent has electricity available. A maximum of one heavy duty extension cord and one power strip are allowed per tent. All staff must live at Camp Raymond unless authorized by the Camp Director. There are some cases where the Camp Director authorizes Adult Staff Members to commute in for their jobs. It is imperative that you store all food and “smellables” in animal-proof containers. Skunks and other animals will visit you at night if you leave evidence of food or other “smellables”. Remember – “No Flames in Tents” – No lanterns or open flames of any kind are permitted in tents or in Camp Raymond living quarters. Quiet hours are from 10 pm to 6 am Sunday to Friday, and from 11 pm to 8 am Saturday/Sunday.
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CAMP RAYMOND SHOWER FACILITIES/LAUNDRY FACILITIES Shower facilities are available for Staff Members. However, to comply with BSA standards on Youth Protection, there are specific separate hours available for males and females, and adults and youths. Hours will be posted – make sure you are aware of the hours available for you.
Staff members should shower regularly to keep themselves clean and presentable. Laundry facilities are available for Staff Members. Since some of the laundry facilities are located in one of the shower facilities, there are separate hours posted for males and females, and adults and youths – make sure you know which hours are available for you. You may also use a laundromat in town over the weekend. As a Camp Staff Member you are required to be properly uniformed. Be sure to schedule time to wash your clothing. Use a waterproof pen to mark your name on the inside tags of all of your clothing. Since other Staff Members need to use the laundry facilities, when you wash your clothes at camp, make sure to move your clothing from the washer to the dryer, and out of the dryer, immediately after they are done.
CAMP RAYMOND DINING You are provided three balanced meals Monday through Saturday, with some items available on an all-you can-eat basis (e.g., fresh fruit). On Sunday, Brunch and Dinner are available. Snack items are available for purchase at the Trading Post. If you have special dietary restrictions, advise the Staff Advisor or Camp Health Officer when you check in at camp. Camp Raymond can accommodate most dietary restrictions, but may not be able to accommodate certain dietary restrictions. If you have questions concerning your dietary needs prior to camp, contact your area director.
CAMP RAYMOND TIME OFF/LEAVING CAMP PREMISES PROCEDURES Generally, if a Staff Member does not have “Weekend Duty”, they will be off duty from around 10:30 am on Saturday to 6:00 pm on Sunday. In order to leave camp premises – so camp staff can be accounted for in case of an emergency – staff must follow all “staff check-in/check-out” procedures. Those procedures will be detailed during pre-camp training, and usually require that the Staff Member fill out an “Liberty Pass” 24-hours in advance of leaving camp each weekend, or at any other time they need to leave camp.
CAMP RAYMOND ORGANIZATION CHART Camp Director
Trading Post
HQ/Admin
Program Director
Staff Advsor
Camp Health Officer
Camp Commissioner
Camp Ranger
Program Area Directors
Aquatics
Climbing
COPE
Handicraft
Health Lodge
Nature
Volunteer Commissioners Outdoor Skills
Mtn Bike
Mtn Man
Shooting Sports
Quartermaster
Lake
Archery
Pool
Rifle
Provisional Scoutmaster
Shotgun
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CAMP RAYMOND POSITION DESCRIPTIONS When you were hired you should have received a copy of your position description, which gives details of your job responsibilities. If you have a question about your job responsibilities ask your director. If you have a question about the residential aspect of your life at camp, ask the Staff Advisor. Most Staff Members do not report directly to the Camp Director, so it is usually best to go to your director or the Staff Advisor with your questions first, but the Camp Director, the Program Director and all directors and staff are there to help you if you have a question. As well, be sure to advise the Camp Director of any health or safety issues of which you become aware. Listed below are summary descriptions for most of the positions at camp. If you have any questions regarding a full list of the responsibilities associated with these positions, ask Headquarters for a copy of the full “Position Description”. Area Director (Program) Reports to the Program Director. Supervises and coordinates operation of area program (for example, Aquatics). Instructs merit badge participants and supervises instructor or support staff. Trains and evaluates staff, and assists in hiring and training. Assistant Director Reports to their Area Director. Is designated an Assistant Director when hired, or subsequently in writing by the Area Director, as approved by the Camp Director. In absence of Area Director, assumes duties of Area Director, if qualified and allowable by BSA Policy. Instructs area merit badges or assist in support area. Camp Commissioner Reports to the Camp Director. Assists visiting units will all aspects of their camp experience – the “helper of Units”. Coordinates volunteer commissioners. Oversees Quartermaster and Provisional Scoutmaster areas. Assists in development and coordination of special programs such as campfires and service projects. Camp Director Reports to Grand Canyon Council. Responsible for camp operation and programs. Responsible for health and safety of all Scouts and staff. Responsible for personnel decisions. Responsible for communications with council and with third parties. Camp Health Officer/Health Lodge Director Reports to the Camp Director for health and safety issues. Reports to the Program Director for merit badge programs. Responsible for camp health and safety, and operation of the Health Lodge. Performs medical checks and first aid. Teaches or coordinates First Aid and Emergency Preparedness merit badges. Page | 25
Camp Ranger Reports to the Camp Director during summer camp. Reports to Grand Canyon Council during off-season when camp is not in session. Responsible for camp facilities. Collects and disposes of garbage. Oversees maintenance and operation of camp vehicles. Repairs camp equipment/property, as necessary, and supervises maintenance staff. Authorizes any modifications/additions to camp property during summer camp. Chaplain Reports to the Camp Director. Conducts chapel services. Attends to the spiritual and counseling needs of Scouts and staff. Counselor-in-Training (CIT) For the entire summer, reports to the Program Director regarding the CIT program. Each week, reports to the Area Director or Support Area Director to which they have been assigned for training for that week. Assists with merit badge or other instruction or area activities. Takes advantage of training opportunities. Headquarters/Administrative Director Reports to the Camp Director. Oversees Headquarters office and camp administration. Coordinates Unit check-in/check-out. Coordinates various sign-in/sign-out logs for staff leaving camp, hiking, etc… Assists Camp Director with staff hiring and training. Program Director Reports to the Camp Director. Directs operation of program areas. Assists Camp Director with staff hiring and training. Oversees CIT program. Coordinates special programs such as campfires, adult training and merit badge orientation periods. Staff Advisor Reports to the Camp Director. Oversees all camp staff living areas and supervises staff (below the area of director) when they are outside their program or support area. Trading Post Director Reports to the Camp Director. Oversees all aspects of the Trading Post operation. Assists Area Directors and other camp staff in ordering supplies when necessary.
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CAMP RAYMOND CONTACT INFORMATION Grand Canyon Council
Main Office
602-955-7747
Director of Support Services
Suzanne Herrmann 602-955-7747, ext. 253; 480-612-7050 (cell)
Grand Canyon Council Executive Larry Abbott
602-955-7747, ext. 247
Camp Raymond Camp Director
Richard Gomez
928-310-1041 (cell)
Camp Raymond Headquarters
Main Office
928-635-9891
Camp Raymond Camp Ranger
Rick Brown
928-899-7862 (cell)
[email protected]
Camp Raymond Chaplain
George Cannelos
480-392-9444 (cell)
[email protected]
[email protected]
CAMP RAYMOND STAFF MEMBER MAILING ADDRESS Camp Raymond Staff GENERAL DELIVERY Parks, AZ 86018 DIRECTIONS TO CAMP RAYMOND From Phoenix, take 1-17 north to Interstate 40. Go west on I-40 to Parks exit 178. Go south approximately 10 miles following the county road signs that indicate Scout camp. Allow about 3 hours of driving time from the central Phoenix.
GPS: Latitude: N 35° 8’ 18.8” Longitude: W 111° 58’ 23.3” UTM: 12 S North (Y) 3888842 East (X) 411348
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MAP OF CAMP RAYMOND
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APPENDIX 4
EMERGENCY PROCEDURES FOR CAMP STAFF
Emergency Procedures for Camp Staff
Emergency - Definition An emergency is any situation that places anyone in immediate danger. An emergency can affect an individual, a group of people, or the entire camp. The most important thing you can do in an emergency situation is to remain calm and follow emergency procedures. Always contact camp management if you have any question regarding the health or safety of anyone at Camp Raymond.
It is the responsibility of all adult scout leaders and camp staff to respond to emergency situations using the procedures outlined in this publication. This publication will tell you what to do in case of: o
Emergency Signal
o
Missing Person/Boater Emergency
o
Evacuation Plan
o
Animal Encounter Emergency
o
Medical Emergency
o
Youth Protection Incident
o
Fire Emergency
o
Trespasser Incident
o
Severe Weather
When camp is in session the Camp Director is in charge of managing all emergency situations. In the absence of the Camp Director during camp the Program Director is the responsible person.
When camp is not in session the Camp Ranger is the responsible person, and should be contacted in any emergency.
Because no one person has all of the information regarding an incident, and to protect the privacy of those involved, minimize the sharing of information regarding all incidents with outside parties. Refer all media requests for information to the Camp Director, or Camp Ranger as applicable, who will work with Council to ensure that correct information is disseminated.
Be Prepared! Do your best to AVOID preventable emergency situations. Emergencies do happen, but proper preparation, outfitting, training and discipline can prevent many emergency situations from ever taking place!
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Emergency Contacts Emergency Phone Numbers Camp Director
Richard Gomez
928-310-1041 (cell)
Program Director
Dwight Dirkmaat
208-771-1065 (cell)
Camp Headquarters
Office
928-635-9891
Camp Admin Director
Miriam Gage
928-637-3412 (cell)
Camp Health Officer
Debby Lawhon
602-373-7182 (cell)
Camp Ranger
Rick Brown
928-899-7862 (cell)
Director of Support Services
Suzanne Herrmann
602-955-7747, ext. 253; 480-612-7050 (cell)
Council Executive
Larry Abbott
602-955-7747, ext. 247
LEADERS AND CAMPERS
Advise the nearest camp staff member of any emergency situation. If there is no camp staff member in your immediate vicinity, contact camp staff at the Emergency Phone Numbers listed below, or send someone to camp headquarters for help.
DO NOT USE 911 – depending on where you are at camp you might get a dispatcher as far away as Prescott.
DO NOT CROSS YELLOW CAUTION TAPE – it is used for your protection, and may indicate an area of extreme risk.
Please use cellphones, but make sure you DO NOT RELY on them for communication at Camp Raymond – cellphone coverage at Camp Raymond may be limited depending on location and carrier.
If you send someone to camp headquarters, remember the Safety Rule of Four – if an accident occurs, one person stays with the injured, and two go for help.
All Camp Raymond Area Directors have radios to communicate throughout camp.
CAMP STAFF – ADDITIONAL DUTIES
Remain calm, advise others to remain calm, and depending on the situation, follow specific emergency procedures found throughout this manual.
Advise camp management of the situation.
The “Fence” Camp Raymond borders Sycamore Canyon, which has cliffs 100 feet deep, so it is important for your safety that you remain within the boundaries of Camp Raymond during your stay. The cliff boundary is marked by white nylon rope. Do not go in, on or around the canyon’s edge, without camp staff supervision!
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Emergency Signal A Campwide Emergency is signaled by a continuous ringing of the Camp Bell. LEADERS AND CAMPERS
All leaders and campers IMMEDIATELY proceed to the general assembly area at the main camp flagpoles.
Assemble by unit – take roll, and be prepared to advise camp staff if all campers are present, or which campers are absent. If possible, your unit’s drivers should bring their vehicle keys in case a car evacuation is deemed necessary.
All leaders and campers should remain in the general assembly area until further instructed by camp management. When the emergency is over, camp management will release you to return to your campsite or program activities.
A campwide Emergency Drill is held the first full day of camp.
Ask camp staff if you have any questions regarding emergency procedures!
CAMP STAFF – ADDITIONAL DUTIES
All staff report to pre-assigned Emergency Duty Stations.
If you are not assigned an Emergency Duty Station, report to the general assembly area and assemble by area. A list of staff members who are assigned Emergency Duty Stations is included on the next page of this document. All CITs report to the general assembly area.
As you proceed to your Emergency Duty Station or the general assembly area, direct leaders and campers to proceed to the general assembly area for further instructions. Advise leaders and campers to remain calm and proceed in an orderly fashion.
The Staff Advisor will take roll call of staff members.
Head Commissioner will coordinate roll call of units and their members.
Camp Director will advise staff of action to take – to evacuate, stay at the general assembly area, or return to campsites/program areas, as appropriate.
Camp Director will coordinate any necessary communications with fire, police and medical personnel.
In the absence of the Camp Director the Program Director will coordinate emergency efforts.
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Camp Staff Emergency Response Team Assignments and Emergency Duty Stations Camp Management – Camp Management can be found at Headquarters, or the General Assembly Area, depending on the type of emergency. Camp Management will coordinate communications with fire, police and medical personnel. Staff with radio access are noted below. Rich Gomez (radio/cell 928-310-1041) Dwight Dirkmaat (radio/cell 208-771-1065) Greg Roberts (radio/cell 520-269-1747) George Cannelos (radio/cell 480-392-9444)
Camp Director Program Director Head Commissioner Staff Advisor
Headquarters Response Team – Headquarters (landline 928-635-9891) and Trading Post Staff will assist with communications - phones, radios and delivering messages. Miriam Gage (radio)
Administrative Director
Camp Ranger - Camp Ranger has flexible duties and location depending on the emergency. Rick Brown (radio/cell 928-889-7862)
Camp Ranger
Medical Response Team – Health Lodge (landline 928-635-9891) Debby Lawhon (radio/cell 602-373-7182)
Camp Health Officer/on call for all medical emergencies
Emergency Support Teams (Hot Shot Crew, Water Support Crew, Traffic Control and Staff Runners) – Team members will be determined during pre-week training. A listing of all emergency contacts and designated team members will be posted in Headquarters, Staff Camp Areas and all Program Areas. Specific actions for each team are as follows:
Hot Shot Crew/Water Support Crew – When a fire emergency occurs, unless directed otherwise by camp management, report to the quartermaster’s shed.
Traffic Control – Flexible Road Guards and backup Traffic Control personnel report to the Main Road Guard for assignment.
Designated Staff Runners – Designated Staff Runners go to designated campsites to relay information to units, Climbing and COPE. Make sure to relay information to each unit at each campsite – campsites may have multiple units.
All Other Staff – Report to Staff Advisor at general assembly area.
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Evacuation Plan If an evacuation is ordered, the Emergency Signal, a continuous ringing of the bell, will occur. LEADERS AND CAMPERS
As with any other Campwide Emergency, leaders and campers are to IMMEDIATELY proceed to the general assembly area at the main camp flagpoles. If possible, all of your unit’s drivers should bring their vehicle keys in case a car evacuation is ordered.
Assemble by unit – take roll, and be prepared to advise camp staff if all campers are present, or which are absent. Any drivers who do not have their vehicle keys will be released to get them, if it is safe to do so. Report to camp staff the number of vehicles your unit has available to use to evacuate your unit’s campers, and if you have extra seats (with seat belts) available.
Camp staff will direct you when and how to evacuate by car to evacuation sites. Follow camp management staff directions on how to safely evacuate. For your safety and the safety of all campers, it is important that you do not self-evacuate.
CAMP STAFF – ADDITIONAL DUTIES
If the Camp Director orders an evacuation of camp, people will evacuate by private vehicles to the Parks Road Exit of I-40 for temporary rendezvous and to receive follow on directions. Unless otherwise directed, drivers will meet the Receiving Director in the emergency parking area just north of the railroad tracks on Garland Prairie Rd. (hereafter referred to as the “Rendezvous Location”), who will instruct them on specific actions.
Headquarters will give the Staff Advisor a staff roster and the Head Commissioner a unit roster. The Staff Advisor and the Head Commissioner will note which staff or campers are unaccounted for, and will direct units and non-essential staff to evacuate to the Rendezvous Location.
The Camp Director will appoint a Receiving Director and additional staff members to leave immediately with copies of staff and unit rosters to go to the rendezvous location to coordinate incoming evacuees. The Camp Director will advise Council and any other agencies, as necessary.
The Head Commissioner will direct the unit leaders to assemble their campers and evacuate to the Rendezvous Location by private vehicle. If there is additional space available in unit vehicles, camp staff may evacuate in unit vehicles.
The Program Director will direct camp staff whether they are to evacuate by private staff vehicle, or if they are to accompany a unit to the Rendezvous Location.
The Camp Director will call for assistance from the Coconino County Sheriff if assistance is needed.
Traffic Control personnel from the Emergency Response Team will direct traffic out of camp. Headquarters will give evacuation maps with directions to the Rendezvous Location to the Main Gate Guard, who will pass them out to each vehicle as they leave Camp Raymond.
Camp management will release staff from Emergency Duty Stations to the Rendezvous Location as the evacuation is completed.
The Receiving Director and staff will check incoming evacuees at the Rendezvous Location against unit and staff rosters.
The Receiving Director will release units from the Rendezvous Location after they have been accounted for.
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Medical Emergency If you are aware of 1) a Major Accident or Health Emergency, 2) an Animal Attack Incident or Snake Bite, 3) a Minor Injury or Illness, a Heat Stress Illness or 4) any other Medical Emergency requiring immediate action, follow these procedures: LEADERS AND CAMPERS
Major Accident or Health Emergency (see next section for Heat Stress Illness) o
Keep the patient still – do not allow the patient move or be moved.
o
IMMEDIATELY notify the nearest camp staff member of the emergency. If there is no camp staff member in your immediate vicinity, contact camp staff via the Emergency Phone Numbers, or send someone to the camp health lodge for help. Give as much of the following information as possible:
The nature of the emergency (type of accident, injury or illness).
Location of the emergency.
Number of people involved.
Your name and phone number – if you make contact by phone, try to keep someone on the line until additional help arrives.
o
Administer first aid and treat the patient for shock. There are first aid kits available in each of the program areas.
o
Keep the person calm and comfortable until medical personnel arrive.
ANY Animal Attack or Snake Bite o
Treat on-site with First Aid, and report to the nearest camp staff member and the Camp Health Officer IMMEDIATELY. Keep person calm.
o
Keep area bitten below the level of the heart.
o
DO NOT approach the animal. Observe animal if possible. Describe the animal, its markings, where you last saw it, the direction it was going and its demeanor.
o
For snake bite wounds – DO NOT cut the area of the wound and DO NOT attempt to suck venom from a snake bite wound.
Minor Injuries or Illnesses should be treated on-site with First Aid if necessary, and then reported to the Camp Health Officer (or other camp medical personnel) for any additional required treatment.
Patient Medical Transport. If evacuation of the patient is required, the Camp Health Officer or the Camp Director will contact emergency medical services, and will determine who will accompany the patient as required. Camp staff will also provide a copy of the patient’s health history and medical release forms for use by the receiving facility. Page | 6
Medical Emergency
Notifications. The Camp Director or his designee will notify the parents, spouse, Council or other appropriate outside parties, of the circumstances surrounding the medical emergency as soon as possible.
Blood and Body Fluids. Minimize your contact with blood or ANY body fluids, including urine, feces, nasal and eye discharges, saliva or vomit. Advise Health Lodge staff if you have been exposed to another person’s blood or other body fluids. Universal Precautions with regard to Blood and Body Fluids are: o
Spills of body fluids should be cleaned up immediately.
o
Reduce contact with contaminated material by using gloves, hand brooms or other techniques to avoid touching the spill directly.
o
Be careful not to splash contaminated material in eyes, nose or mouth.
o
Blood contaminated material shall be disposed of in a plastic bag with a secure tie, or a Zip Loc type plastic bag.
o
Clean any visible excess fluid from surface with an absorbent paper towel.
o
Wet spray entire surface with bleach solution (¼ cup chlorine bleach to 2 ¼ cups of water (1 to 9 solution), made fresh daily).
o
Let stand for two minutes. You may let the surface air dry or you may wipe dry after two minutes.
o
Remove gloves carefully and wash hands thoroughly with soap and water when finished.
o
Floors, rugs and carpeting that have been contaminated by body fluids shall be cleaned by blotting to remove the fluid as quickly as possible, then sanitize by spot cleaning with soap and/or disinfectant or steam cleaned/shampooing the surface.
o
Mops or other equipment that is used to clean up spills should be cleaned with soap and water and rinsed with a disinfectant solution, wrung dry as possible and allowed to air dry.
If you have any doubt or questions on how to handle a cleanup please notify your Director or the Health Lodge for instructions/assistance.
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Medical Emergency
Heat Stress Illness o
Heat Stroke is the most serious heat-induced illness, and can result in death. Heat Exhaustion is also serious and should be treated IMMEDIATELY. Other less severe forms of heat-induced illness include Heat Cramps and Heat Rash.
Symptoms of Heat Stroke include:
Symptoms of Heat Exhaustion include:
o
Moist, clammy skin. Normal body temperature. Confusion, inability to think clearly, irritability. Headache, weakness, dizziness or fainting. Thirst, nausea or vomiting.
If you suspect a Heat Stroke or Heat Exhaustion, take the following steps:
IMMEDIATELY notify the nearest camp staff member of the Heat Stress Emergency. If there is no camp staff member in your immediate vicinity, contact camp staff via the Emergency Phone Numbers, or send someone to the Health Lodge for help. Give as much of the following information as possible:
o
Dry, hot skin. May have very high fever. May stop sweating. Confusion, inability to think clearly. May pass out, collapse, or have seizures.
The patient’s heat stress symptoms Location of the emergency Your name and phone number – if you make contact by phone, try to keep someone on the line until additional help arrives.
Move the patient to a cool, shaded area, and loosen or remove outer clothing.
Fan and mist patient with cool water. Provide cool drinking water, if patient is able to drink. Only allow patient to sip water.
If the patient is not alert or seems confused this may be heat stroke – apply cool compresses as soon as possible. Do not douse patient with cold water.
To AVOID Heat Stress Illnesses
Know the symptoms. Use a buddy system to monitor one another.
Block out direct sun or other heat sources – wear a hat and walk in the shade.
Drink plenty of water – BEFORE you get thirsty.
Rest regularly, and use cooling fans or air conditioning, if available.
Wear light-colored, lightweight, loose-fitting clothing.
Avoid caffeinated drinks and heavy meals.
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Medical Emergency CAMP STAFF – ADDITIONAL DUTIES
If you become aware of any Medical Emergency, immediately contact the Camp Health Officer or Headquarters, and: o
Administer First Aid, and follow specific Medical Emergency procedures above.
o
Remain calm and advise others to remain calm.
If a patient requires medical evacuation: o
The Camp Health Officer or the Camp Director will contact emergency medical services, will get a copy of the patient’s medical record, and if necessary, will designate camp staff to accompany the patient to medical facilities.
o
The Camp Director will notify the Camp Commissioner of the situation, and the Head Commissioner will notify the patient’s unit leader, if the unit leader is not aware of the situation already.
o
The Camp Health Officer and the Camp Director will determine if a helicopter evacuation is required. The designated helicopter landing area is the meadow just east of the Camp Director’s cabin.
o
The Camp Director will direct Traffic Control staff to report to helicopter evacuation duty stations to assist the Camp Ranger with cordoning off of the helicopter landing area, and with vehicular and pedestrian traffic control. The Camp Director will advise Headquarters to radio area directors and unit leaders to keep all campers in place until the evacuation is completed.
o
Staff members will not discuss the evacuation in the presence of campers.
o
The Camp Director or his designee will notify the parents, spouse, Council or other appropriate outside parties, of the circumstances surrounding the medical emergency as soon as possible.
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Fire Emergency A Fire can occur at a campsite, in a building, in the camp area, or in the forest. To ensure your safety, it is essential that the following Fire Emergency procedures be followed:
LEADERS AND CAMPERS
When any fire is sighted: o
o
o
o o o
At the first sign of a fire, sound the alarm by yelling “fire”. DO NOT enter any burning structure to conduct search and rescue. If it can be done safely, one of Camp Raymond’s fire containment “Hot Shot” crew members will conduct a building search. Report the location and size of the fire IMMEDIATELY to unit adults or camp staff. Since we are in a remote location, Camp Raymond’s “Hot Shot” crew will be the first responders called to the scene to contain the fire until professional firefighters arrive. If the fire is small (a fire that can be put out with one fire extinguisher, or a few buckets of water), suppress it with nearby firefighting equipment. Fire extinguishers are in each building, and firefighting equipment is at each campsite and program area. If the fire is large, keep away from the fire, and follow camp staff instruction. Unit Leaders should gather their campers, or if programs are being run, Unit Leaders should assist Program Area Directors in accounting for campers. If the Campwide Emergency signal is given, proceed to the general assembly area. Remain there until you receive further direction from camp staff.
To PREVENT fires, take these protective measures: o
o o
o
o o
Upon arrival, each Unit Leader is given a “Fireguard Plan”, as well as a “Fireguard Chart” to post at their campsite. Ensure that your unit selects a fire warden, fully understands all elements of this “Fireguard Plan”, and understands Emergency Procedures given during the campwide Emergency Drill. No flames of any kind are allowed in tents, including liquid or gas fuel lanterns. Use only batteryoperated lights in tents. No fireworks or explosives are allowed. Open flame torches (like “tiki” torches) are not allowed at campsites. Only lanterns and stoves with self-contained, pressurized bottles (propane), or other enclosed fuel sources are allowed. All extra fuel for lanterns and stoves are stored in a box marked “Flammable”. Often there are fire restrictions in effect at Camp Raymond during the summer where no campsite or cooking fires are allowed at all. Make sure you understand any fire restrictions that may be in effect during your stay. In all cases, if fires are allowed, they must always be attended, or be “COLD OUT”. Also, all burnable material should be cleared 6 to 10 feet away from any fire source. Keep a fire barrel and five smaller buckets (filled to the rim with water), at each campsite.
CAMP STAFF – ADDITIONAL DUTIES
If you become aware of a Fire, contact Headquarters and the Camp Director by radio.
Remain calm, advise others to remain calm, and follow specific Fire Emergency procedures above.
Assist with fire containment ONLY if you are part of the trained “Hot Shot” crew. Otherwise, assist as directed by camp management. “Hot Shot” crew are to report to the quartermaster’s shed, unless directed otherwise by camp management.
If the camp bell is rung, perform your Camp Staff – Emergency Signal duties. If necessary, the Camp Director will direct Headquarters to contact the Coconino National Forest Dispatch and the Camp Director, or his designee will contact Council.
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Severe Weather Thunderstorms, Lightning, Windstorms and Cold Weather occur at Camp Raymond.
LEADERS AND CAMPERS
Always be aware of current weather situations and forecasts. Use of a battery-powered weather channel radio is encouraged for weather planning and warnings.
Thunderstorms, Lightning and Windstorms o Keep away from natural lightning rods such as tall trees, creeks, lakes, open areas, hilltops, ridges, rock formations, and metal structures or objects.
o
Keep away from water sources where lightning strikes or flooding could occur, such as slopes, washes, lakes, creek beds and pools. All water activities are stopped for at least thirty minutes after lightning is seen, or thunder is heard. DO NOT CROSS YELLOW CAUTION TAPE as it may indicate a flooded area, or area where a flash flood is prone to occur.
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Take shelter in a building or a vehicle if one is nearby.
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If you are at your campsite, stay there and take shelter at your campsite.
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If you are in the forest, seek shelter in a large growth of trees in a low area such as a ravine or valley.
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If you are in a meadow, get to the lowest area, drop to your knees and bend forward putting your hands on your knees (catcher’s position). If you have a foam pad, kneel on it. People in groups should not cluster together – spread out from another.
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Do not camp under or near dead trees, or trees with dead limbs.
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Use lines to secure tents, and take down dining flies if it is windy.
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Stay away from windows if you are in a building during a windstorm.
Severe Cold o Cold weather can be a hazard at Camp Raymond – especially during special programs in the offseason, when cold temperatures and snow can be a problem. Be prepared for cold using the C-O-L-D System.
o
Keep Clean by keeping out dirt, grime and perspiration. Avoid Overheating by adjusting clothing to meet outside temperature and exertion rate. Wear loose Layers of clothing so blood flow is not restricted and so dead air spaces between layers will trap warm air. Keep Dry by keeping damp clothing away from your skin, and avoid perspiration. Limit the amount of time people are exposed to Severe Cold, always wear a hat, and watch for signs of hypothermia.
CAMP STAFF – ADDITIONAL DUTIES
Remain calm, advise others to remain calm, and follow specific Severe Weather procedures above.
If lightning is seen, or thunder is heard, and you are at the pool, the lake, climbing or COPE areas, follow area procedures. In all cases cease area activities until at least thirty minutes after the last lightning was seen or the last thunder was heard. Advise Headquarters when activities have been ended, and when they resume. Headquarters will communicate weather information by radio to camp staff for further dissemination.
For all program areas, support areas and campsites, depending on the severity of the weather forecast, observed conditions and time of day, camp management may require campers and staff to shelter in place. Program area and support area directors shall follow their “Heavy Weather Plan” for sheltering in place.
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Missing Person/Boater Emergency Use the Buddy System!
LEADERS AND CAMPERS
Protective Measures o
Everyone uses the Buddy System during aquatics, climbing and rappelling, COPE, hiking, all off-camp activities, and during any other activities specified to require the Buddy System by unit leaders or camp management.
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Keep a roster of all campers and leaders posted on the campsite bulletin board. List each person’s name and leader’s phone number.
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Conduct a bed check every night, and a roll call every morning.
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When leaving camp, check-out and check back in on the sheet at camp headquarters, and it may also be helpful for your unit to keep a check-out sheet and pencil posted for all campers and leaders to tell where they are going when they leave camp. Have them note the time they are expected to return.
Hiking Procedures o
The leader keeps a list of all members on the hike.
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The leader files a hiking permit with camp headquarters. Upon completion of the hike, make sure to check in at camp headquarters.
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Have two adult leaders on every hike, with one at the front, and the other at the rear.
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Follow the Safety Rule of Four – there can be no fewer than four people on a hike. If a hiker is injured, one person stays with the injured hiker, and two go for help.
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Hikers stay with the group at all times.
When a Person is Missing o
Check for the person in obvious areas first: tents, campsites, latrines, showers, camp store, dining hall, program areas...but DO NOT leave Camp Raymond property to search for the person unless directed to do so by camp management.
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Check with camp headquarters and the unit’s sign-in/sign-out and hike registers.
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Ask:
Who saw him last? Where did he go, and which way was he going? When did he leave? Was anyone with him? What mood was he in when he left? Was he angry – homesick - normal?
When a Swimmer/Boater is Missing o
Advise the closest camp staff member and Aquatics personnel IMMEDIATELY.
CAMP STAFF – ADDITIONAL DUTIES
Remain calm, advise others to remain calm and follow specific Missing Person procedures above.
When a Person is Missing o Remind leaders of these procedures and assist them in checking the obvious areas where the person may be. o If the person cannot be found after this initial search, advise camp management. o If an additional search is required, the Camp Director will gather the area directors and will advise them of the facts of the situation. Area directors will search their area zones. When a Swimmer/Boater is Missing o Advise Aquatics personnel IMMEDIATELY. Follow the direction of Aquatics Staff. In the event Aquatics Staff are not readily available, notify Headquarters and the Camp Director. o Stay at the scene to assist or observe, as necessary. If the person is still missing the Camp Director will contact Coconino County Sheriff Search and Rescue for assistance.
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Animal Encounter Emergency There are many animals at Camp Raymond that are potentially dangerous. To ensure safety, it is important that you avoid contact with all wild animals. Respect wildlife, and follow “Leave No Trace Ethics” at all times. LEADERS AND CAMPERS
Never approach, follow, feed, tease or touch a wild animal.
ANY Animal Attack or Snake Bite o
Treat on-site with First Aid, and report to the nearest camp staff member and the Camp Health Officer IMMEDIATELY. Keep person calm.
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Keep area bitten below the level of the heart.
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DO NOT approach the animal. Observe animal if possible. Describe the animal, its markings, where you last saw it, the direction it was going and its demeanor.
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For snake bite wounds – DO NOT cut the area of the wound and DO NOT attempt to suck venom from a snake bite wound.
Always travel in groups of four or more.
Many animals are often looking for a free meal. To avoid them, keep your campsite clean, pick up garbage and any spilled food, cook at least 60 feet from your sleeping tent, and keep food and other “smellables” like deodorant out of your tent.
Rattlesnakes, bears, javelina and mountain lions – report any sighting to a camp staff member IMMEDIATELY.
o
Rattlesnakes are commonly found at Camp Raymond. Keep an eye out for rattlesnakes around rocks and ledges. Always watch where you step, and never put your hand or feet where you have not looked first. If you encounter a rattlesnake, move away as quickly as possible, and simply make a wide path around it to continue travel.
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Bears are rare, but have been seen in northern Arizona. Whistle, sing or make noise when hiking.
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Javelina are becoming more common in northern Arizona. If you encounter a javelina, back away slowly, and make sure the javelina has a path of escape.
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Mountain lion tracks have been seen around Camp Raymond. If you encounter a mountain lion, back away slowly while maintaining eye contact. Do not run.
Skunks, squirrels, bats, rodents or other types of snakes – report any unusual or aggressive behavior to a camp staff member as soon as possible. o
Skunks and other small mammals are extremely common at Camp Raymond. Skunks can make your stay miserable at Camp Raymond, if they are not treated with respect. They are mostly after food, forage at night, and will come into your tent if you have food. If you encounter a skunk DO NOT PROVOKE it.
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All mammals can carry Rabies, but it is especially common in skunks and bats.
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Rodent droppings can carry Hantavirus, which can be deadly. Leave droppings alone and report them to a camp staff member.
Poisonous insects and spiders can be found at Camp Raymond. Avoid contact with tarantulas, black widow spiders and all other poisonous insects. If you are bitten by a spider, report it to a camp staff member and seek medical assistance.
CAMP STAFF – ADDITIONAL DUTIES
Remain calm, advise others to remain calm, and follow specific Animal Encounter procedures above.
Remind leaders and campers of Animal Encounter procedures.
Relay information of encounters to Headquarters, the Nature Director and the Camp Ranger as necessary.
The Nature Director will advise the Camp Director if any additional actions or notifications are needed.
Rodent Droppings – to remove rodent droppings: 1) put on latex gloves and a dust mask, 2) spray down the droppings with a 10% bleach solution, 3) let the droppings sit for at least 10 minutes, then remove in a plastic bag, 4) spray down area once more with the 10% bleach solution, and 5) let the area dry.
Snakes – ONLY the Nature Director and specific designated staff members may handle snakes.
If a medical emergency arises, follow specific Medical Emergencies procedures on previous pages.
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Youth Protection Incident All Boy Scouts of America Youth Protection policies must be followed at all times. It is mandatory that these policies and reporting procedures be followed. LEADERS AND CAMPERS
“Two Deep” leadership at camp. Two adult leaders must be in camp with any youth group, at all times.
“Two Deep” leadership on hikes. Two adult leaders must be on any hike or backcountry outing, at all times.
“One-on-One” contact between youth and adults is prohibited. Adults may never be alone with a youth member.
Adults may not sleep in the same tent with youth, unless the youth member is their own child.
Youth Privacy. Adults are not allowed to be in a shower or a room where a youth member is changing clothes.
Report Violations of BSA Youth Protection Policies. If you think any of the BSA's Youth Protection policies have been violated, you must IMMEDIATELY notify the Camp Director so appropriate action can be taken for the safety of our youth.
Report Child Abuse. All persons involved in Scouting shall report to local authorities any good-faith suspicion or belief that any child is or has been physically or sexually abused, physically or emotionally neglected, exposed to any form of violence or threat, exposed to any form of sexual exploitation, including the possession, manufacture, or distribution of child pornography, online solicitation, enticement, or showing of obscene material. You may not abdicate this reporting responsibility to any other person. While at Camp Raymond you must also IMMEDIATELY notify the Camp Director so appropriate action can be taken for the safety of our youth.
CAMP STAFF – ADDITIONAL DUTIES
Remain calm, advise others to remain calm, and follow specific Youth Protection procedures above.
Advise the Camp Director of the situation IMMEDIATELY, but make sure not to broadcast sensitive or confidential information over the radio.
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Trespasser Incident Only 1) camp staff, 2) registered leaders and campers, and 3) approved vendors and visitors are authorized to be on Camp Raymond premises. LEADERS AND CAMPERS
To identify people authorized to be on Camp Raymond premises: o
Campers and leaders are issued green, red or blue wristbands upon check-in at camp headquarters.
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Vendors and visitors are required to check-in at camp headquarters, and are issued yellow wristbands.
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Camp staff can be identified by their camp staff shirts and Camp Raymond nametags.
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Sodexo staff can be identified by their Sodexo shirts.
If you suspect that an individual is not authorized to be on Camp Raymond premises, contact the closest camp staff member. Do not approach the suspected unauthorized person.
CAMP STAFF – ADDITIONAL DUTIES
Remain calm, advise others to remain calm, and follow specific Trespasser procedures above.
If you suspect that an individual is not authorized to be on Camp Raymond premises, contact the closest Director or Assistant Director, who will approach the person to determine their status and whether to escort them to Headquarters to check-in, or whether other action is required. Under no circumstance should youth Staff Members approach the suspected unauthorized person.
In most cases the person will be escorted to Headquarters to sign in and obtain a visitor wristband. In the rare instance that the person has to be asked to leave, the Camp Director or the Camp Ranger will ask the person to leave, and if necessary, will contact the Coconino County Sheriff’s office for assistance.
Report anyone to camp management that you and the people around you do not recognize.
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Plan Ahead and Prepare Travel and Camp on Durable Surfaces Dispose of Waste Properly Leave What You Find Minimize Campfire Impacts Respect Wildlife Be Considerate of Other Visitors Page | 16
