EDI 850 Standards Document
V 1.0 2/18/2008
EDI Standards
Table of Contents 1.0 General Information ................................................................................................................................................... 3 1.1 General Notes for All EDI Transmissions .............................................................................................................. 3 1.2 Specification Legend ............................................................................................................................................. 3 1.3 Example................................................................................................................................................................. 3 1.4 Meaning (Example Explained)............................................................................................................................... 3 2.0 PoolCorp Standards DOCUMENT - ST 850 – PURCHASE ORDER........................................................................ 4 2.1 Transaction Overview ............................................................................................................................................ 4 2.2 Transaction Detail.................................................................................................................................................. 5 2.2.1 ISA – Interchange Control Header.................................................................................................................. 5 2.2.2 GS – Functional Group Header ...................................................................................................................... 5 2.2.3 ST – Transaction Set Header ......................................................................................................................... 5 2.2.4 – BEG – Beginning Segment for Purchase Order ......................................................................................... 6 2.2.5 PER – Administrative Communications Contact............................................................................................ 6 2.2.6 DTM – DTM - Date/Time Reference............................................................................................................... 6 2.2.7 N9 - Reference Identification .......................................................................................................................... 7 2.2.8 MSG - Message Text...................................................................................................................................... 7 2.2.9 N1 - Name ...................................................................................................................................................... 7 2.2.10 N2 - Additional Name Information................................................................................................................. 7 2.2.11 N3 - Address Information.............................................................................................................................. 7 2.2.12 N4 - Geographic Information ........................................................................................................................ 8 2.2.13 ST – PER - Administrative Communications Contact ................................................................................... 8 2.2.14 PO1 - Baseline Item Data ............................................................................................................................. 9 2.2.15 PID - Product/Item Description ..................................................................................................................... 9 2.2.16 CTT - Transaction Totals ............................................................................................................................ 10 2.2.17 SE - Transaction Set Trailer ....................................................................................................................... 10 2.2.18 GE – Functional Group Trailer.................................................................................................................... 10 2.2.19 IEA – Interchange Control Trailer ............................................................................................................... 10
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EDI Standards
1.0 GENERAL INFORMATION 1.1 General Notes for All EDI Transmissions 1. PoolCorp will accept 3010, 3050, 4000, and 4010 versions of X12 Documents. However, Version 4010 is our preferred version. 2. PoolCorp sends EDI Documents using a segment delimiter of “^”, a Field Delimiter of “*”, and a Multi-element delimiter of “~”. 3. PoolCorp hosts an FTP server for Direct EDI Trading Partners and has agreements with several VANs (Ecom, ADX, SPS Commerce). 4. Multiple ISA Envelopes may be Contained within a single Transmission 5. Each ISA Envelope will contain one and only one GS Envelope. 6. Multiple ST Envelopes may exist within a GS Envelope. 7. All ST Envelopes within a GS Envelope must be of the same Type. 8. File Names used during FTP must be unique across all documents. 9. PoolCorp Personnel are available to discuss special cases and Direct EDI Assistance to all of our Trading Partners, as well as any other questions you may have.
1.2 Specification Legend Required Code M – Mandatory O – Optional S – Strongly Desired # - Conditional Reference Z = Mutually Defined
Data Types AN – Alphanumeric N0 – Numeric w/ No Decimal N2 – Numeric w/ 2 Decimal Places ID – ID Reference DT – Date TM - Time
1.3 Example TD1 TD5 REF REF
Carrier Details – Count & Weight Carrier Details – Routing Sequence Reference ID – Bill of Lading Number Reference ID – Tracking Number
S M S2 S3
1 1 0-1 0-1
1.4 Meaning (Example Explained) • • • •
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Segment TD1 is an Strongly Desired Segment. Segment TD5 is a Mandatory Segment on All Transactions. Segment REF when concerning the Bill of Lading Number is Strongly Desired and carries a Special Condition that is explained in footnote #2. Segment REF when concerning the Tracking Number is Strongly Desired and carries a Special Condition that is explained in footnote #3.
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EDI Standards
2.0 POOLCORP STANDARDS DOCUMENT - ST 850 – PURCHASE ORDER Revised 1-19-2006
2.1 Transaction Overview SEG.ID & Hierarchy ISA GS ST BEG PER DTM
NAME Interchange Control Header Functional Group Header Transaction Set Header Beginning Segment for Purchase Order Administrative Communications Contact Date/Time Reference
REQ.DES.
MAX USE
M M O M
1 1 3 10
O O
1 1000
M O M M
1 2 2 >1
M
1
M
1
M M M M
1 1
LOOP ID - N9 N9 MSG
Reference Identification Message Text
N1 N2 N3 N4
Name Additional Name Information Address Information Geographic Location
PO1
Baseline Item Data
PID
Product/Item Description
LOOP ID - N1
LOOP ID - PO1 LOOP ID - PID LOOP ID - CTT CTT SE GE IEA
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Transaction Totals Transaction Set Trailer Functional Group Trailer Interchange Control Trailer
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EDI Standards
2.2 Transaction Detail 2.2.1 ISA – Interchange Control Header
Ref. Des. 01 02 03 04 05 06 07 08 09 10 11 12 13 14 15 16
Element ID I01 I02 I03 I04 I05 I06 I05 I07 I08 I09 I10 I11 I12 I13 I14 I15
ISA - Interchange Control Header Description Req. Des. Type Authorization Information Qualifier M ID Authorization Information M AN Security Information Qualifier M ID Security Information M AN Interchange ID Qualifier M ID Interchange Sender ID M AN Interchange ID Qualifier M ID Interchange Receiver ID M AN Interchange Date M DT Interchange Time M TM Interchange Control Standards Identifier M ID Interchange Control Version Number M ID Interchange Control Number M N0 Acknowledgment Requested M ID Usage Indicator M ID Component Element Separator M
Min/Max 2/2 10/10 2/2 10/10 2/2 15/15 2/2 15/15 6/6 4/4 1/1 5/5 9/9 1/1 1/1 1/1
Values/Notes "00" Ten blank spaces "00" Ten blank spaces Interchange ID Qualifier Interchange Sender ID Interchange ID Qualifier Interchange Receiver ID "YYMMDD" 24-hr format, 4-digits "U" "00400" Interchange Control Number "0" (Currently use FA's, moving to TA's) "P" "~"
2.2.2 GS – Functional Group Header
Ref. Des. 01 02 03 04 05 06 07 08
Element ID 479 142 124 373 337 28 455 480
GS - Functional Group Header Description Req. Des. Functional Identifier Code M Application Sender's Code M Application Receiver's Code M Date M/Z Time M/Z Group Control Number M/Z Responsible Agency Code M Version / Release / Industry Identifier Code M
Type ID AN AN DT TM N0 ID AN
Min/Max 2/2 2/15 2/15 8/8 4/8 1/9 1/2 1/12
Values/Notes "PO" Application Sender's Code Application Receiver's Code CCYYMMDD 24-hr time, 4-digits Group Control Number "X" "004010"
2.2.3 ST – Transaction Set Header
Ref. Des. 01 02
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Element ID 143 329
ST - Transaction Set Header Description Req. Des. Type Transaction Set Identifier Code M/Z ID Transaction Set Control Number M/Z AN
Min/Max 3/3 4/9
Values/Notes "850" Transaction Set Control Number
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EDI Standards
2.2.4 – BEG – Beginning Segment for Purchase Order
Ref. Des. 01 02 03 04 05 06 07 08 09 10 11 12
Element ID 353 92 324 328 373 367 587 1019 1166 1232 786 640
BEG – Beginning Segment for Purchase Order Description Req. Des. Type Min/Max Transaction Set Purpose code M ID 2/2 Purchase Order Type Code M ID 2/2 Purchase Order Number M AN 1/22 Release Number O AN 1/30 Date M/Z DT 8/8 Contract Number O AN 1/30 Acknowledgment Type O ID 2/2 Invoice Type Code O ID 3/3 Contract Type Code O ID 2/2 Purchase Category O ID 2/2 Security Level Code O ID 2/2 Transaction Type Code O ID 2/2
Values/Notes Usually "00" Usually "NE" SCP/SPP Purchase Order Number Optional or not currently used "CCYYMMDD" Format Optional or not currently used Optional or not currently used Optional or not currently used Optional or not currently used Optional or not currently used Optional or not currently used Optional or not currently used
2.2.5 PER – Administrative Communications Contact
Ref. Des. 01 02 03 04 05 06 07 08 09
Element ID 366 93 365 364 365 364 365 364 443
PER - Administrative Communications Contact Description Req. Des. Type Min/Max Contact Function Code M ID 2/2 Name O AN 1/60 Communication Number Qualifier X ID 2/2 Communication Number X AN 1/80 Communication Number Qualifier X ID 2/2 Communication Number X AN 1/80 Communication Number Qualifier X ID 2/2 Communication Number X AN 1/80 Contact Inquiry Reference O AN 1/20
Values/Notes "EA" "Nathan Woodall" "EM"
[email protected] "TE" "985-801-5253" Optional or not currently used Optional or not currently used "PoolCorp EDI Admin"
2.2.6 DTM – DTM - Date/Time Reference
Ref. Des. 01 02 03 04 05 06
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Element ID 374 373 337 623 1250 1251
DTM - Date/Time Reference Description Req. Des. Type Date/Time Qualifier M ID Date X DT Time X TM Time Code O ID Date Time Period Format Qualifier X ID Date Time Period X AN
Min/Max 3/3 8/8 4/8 2/2 2/3 1/35
Values/Notes "002" "CCYYMMDD" Optional or not currently used Optional or not currently used Optional or not currently used Optional or not currently used
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EDI Standards
2.2.7 N9 - Reference Identification
Ref. Des. 01 02 03 04 05 06 07
Element ID 128 127 369 373 337 623 C040
N9 - Reference Identification Description Req. Des. Type Reference Identification Qualifier M ID Reference Identification X AN Free-form Description X AN Date O DT Time X TM Time Code O/Z ID Reference Identifier O/Z
Min/Max 2/3 1/30 1/45 8/8 4/8 2/2
Values/Notes "ZZ" Mutually defined as per qualifier Optional or not currently used Optional or not currently used Optional or not currently used Optional or not currently used Optional or not currently used
Min/Max 1/264 2/2 1/9
Values/Notes Optional or not currently used Optional or not currently used Optional or not currently used
2.2.8 MSG - Message Text
Ref. Des. 01 02 03
Element ID 933 934 1470
MSG - Message Text Description Req. Des. Free-Form Message Text M Printer Carriage Control Code X Number O/Z
Type AN ID N0
2.2.9 N1 - Name LOOP ID - N1 (Loop repeat limit: 200) Ref. Des. 01 02 03 04 05 06
Element ID 98 93 66 67 706 98
Description Entity Identifier Code Name Identification Code Qualifier Identification Code Entity Relationship Code Entity Identifier Code
N1 - Name Req. Des. Type M ID X AN X ID X AN O ID O ID
Min/Max 2/3 1/60 1/2 2/80 2/2 2/3
Values/Notes "ST" Name of ordering branch (ship-to location) "92" The SCP/SPP Branch number. Optional or not currently used Optional or not currently used
*Note – If there is no N104 value, the PO we’ve sent you is a DIRECT SHIP. You will need to get the branch# from the N902 and ship to the address provided. 2.2.10 N2 - Additional Name Information
Ref. Des. 01 02
Element ID 93 93
Description Name Name
N2 - Additional Name Information Req. Des. Type Min/Max M AN 1/60 M AN 1/60
Values/Notes Optional or not currently used Optional or not currently used
N3 - Address Information Req. Des. Type Min/Max M AN 1/55 M AN 1/55
Values/Notes Primary address info of ordering branch Secondary address info of ordering branch
2.2.11 N3 - Address Information
Ref. Des. 01 02 V 1.0
Element ID 166 166
Description Address Information Address Information
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EDI Standards
2.2.12 N4 - Geographic Information
Ref. Des. 01 02 03 04 05 06
Element ID 19 156 116 26 309 310
N4 - Geographic Information Description Req. Des. Type City Name O AN State or Province Code O ID Postal Code O ID Country Code O ID Location Qualifier X ID Location Identifier O AN
Min/Max 2/30 2/2 3/15 2/3 1/2 1/30
Values/Notes Ship-to location Ship-to location Ship-to location Ship-to location Optional or not currently used Optional or not currently used
2.2.13 ST – PER - Administrative Communications Contact
Ref. Des. 01 02 03 04 05 06 07 08 09
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Element ID 366 93 365 364 365 364 365 364 443
PER - Administrative Communications Contact Description Req. Des. Type Min/Max Contact Function Code M ID 2/2 Name O AN 1/60 Communication Number Qualifier X ID 2/2 Communication Number X AN 1/80 Communication Number Qualifier X ID 2/2 Communication Number X AN 1/80 Communication Number Qualifier X ID 2/2 Communication Number X AN 1/80 Contact Inquiry Reference O AN 1/20
Values/Notes "BD" Vendor Name Optional or not currently used Optional or not currently used Optional or not currently used Optional or not currently used Optional or not currently used Optional or not currently used Optional or not currently used
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EDI Standards
2.2.14 PO1 - Baseline Item Data LOOP ID - PO1 (loop repeat limit: 10000) Ref. Des. 01 02 03 04 05 06 07 08 09 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25
Element ID 350 330 355 212 639 235 234 235 234 235 234 235 234 235 234 235 234 235 234 235 234 235 234 235 234
PO1 - Baseline Item Data Description Req. Des. Type Assigned Identification O AN Quantity Ordered X R Unit or Basis for Measurement Code O ID Unit Price X R Basis of Unit Price Code O ID Product/Service ID Qualifier X ID Product/Service ID X AN Product/Service ID Qualifier X ID Product/Service ID X AN Product/Service ID Qualifier X ID Product/Service ID X AN Product/Service ID Qualifier X ID Product/Service ID X AN Product/Service ID Qualifier X ID Product/Service ID X AN Product/Service ID Qualifier X ID Product/Service ID X AN Product/Service ID Qualifier X ID Product/Service ID X AN Product/Service ID Qualifier X ID Product/Service ID X AN Product/Service ID Qualifier X ID Product/Service ID X AN Product/Service ID Qualifier X ID Product/Service ID X AN
Min/Max 1/20 1/15 2/2 1/17 2/2 2/2 1/48 2/2 1/48 2/2 1/48 2/2 1/48 2/2 1/48 2/2 1/48 2/2 1/48 2/2 1/48 2/2 1/48 2/2 1/48
Values/Notes Assigned Identification Quantity Ordered Unit or Basis for Measurement Code Unit Price Basis of Unit Price Code "VP" Product/Service ID "BP" Product/Service ID Optional or not currently used Optional or not currently used Optional or not currently used Optional or not currently used Optional or not currently used Optional or not currently used Optional or not currently used Optional or not currently used Optional or not currently used Optional or not currently used Optional or not currently used Optional or not currently used Optional or not currently used Optional or not currently used Optional or not currently used Optional or not currently used
2.2.15 PID - Product/Item Description LOOP ID - PID (loop repeat limit: 1000) Ref. Des. 01 02 03 04 05 06 07 08 09
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Element ID 349 750 559 751 352 752 822 1073 819
PID - Product/Item Description Description Req. Des. Type Item Description Type M ID Product/Process Characteristic Code O ID Agency Qualifier Code X/Z ID Product Description Code X/Z AN Description X AN Surface/Layer/Position Code O ID Source Subqualifier O AN Yes/No Condition or Response Code O/Z ID Language Code O/Z ID
Min/Max 1/1 2/3 2/2 1/12 1/80 2/2 1/15 1/1 2/3
Values/Notes "F" Optional or not currently used Optional or not currently used Optional or not currently used Description Optional or not currently used Optional or not currently used Optional or not currently used Optional or not currently used
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EDI Standards
2.2.16 CTT - Transaction Totals LOOP ID - CTT (loop repeat limit: 1) Ref. Des. 01 02 03 04 05 06 07
Element ID 354 347 81 355 183 355 352
CTT - Transaction Totals Description Req. Des. Number of Line Items M Hash Total O Weight X Unit or Basis for Measurement Code X Volume X Unit or Basis for Measurement Code X Description O
Type N0 R R ID R ID AN
Min/Max 1/6 1/10 1/10 2/2 1/8 2/2 1/80
Values/Notes Number of Line Items Hash Total Optional or not currently used Optional or not currently used Optional or not currently used Optional or not currently used Optional or not currently used
2.2.17 SE - Transaction Set Trailer
Ref. Des. 01 02
Element ID 96 329
SE - Transaction Set Trailer Description Req. Des. Number of Included Segments M Transaction Set Control Number M
Type N0 AN
Min/Max 1/10 4/9
Values/Notes Number of Included Segments Transaction Set Control Number
2.2.18 GE – Functional Group Trailer
Ref. Des. 01 02
Element ID 97 98
GE – Functional Group Trailer Description Req. Des. Type Number of Transaction Sets Included M N0 Group Control Number M/Z N0
Min/Max 1/6 1/9
Values/Notes Number of Transaction Sets Included Group Control Number
2.2.19 IEA – Interchange Control Trailer
Ref. Des. 01 02
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Element ID I16 I12
IEA – Interchange Control Trailer Description Req. Des. Type Min/Max Number of Included Functional Groups M N0 1/5 Interchange Control Number M N0 9/9
Values/Notes Number of Included Functional Groups Interchange Control Number
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