8/10/2007
Agenda
OVERVIEW OF OFFICE 2007
What You Need to Know to Get Started!
How we interact with the interface is different
Documents made in previous versions can be opened in Office 2007
Benefits of Using Office 2007
What Happened to the File Menu?
The New Look
Highlights
One control center
Microsoft Office Fluent user interface
Documents created in Office 2007 can be saved in previous versions
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What Happened to the File Menu?
New file formats
Increased security
Reduced change of corruption
Reduced file size
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This button also includes the features from the Tools > Options dialog box
Microsoft Office Button
The Ribbon
Interactive Guides are available
Free downloads that allow you to click on the feature in Office 2003 and it will show you where that feature can be found in Office 2007
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Very visual
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The New Look
Replaced with the Microsoft Office Button
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Benefits
Functionality is the same
Putting Your Mind at Ease
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Relax!
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With tabs, groups, and commands
Quick Access Toolbar
Dialog Box Launcher
Mini Toolbar
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Microsoft Office Button
The Ribbon
Upper-left corner of screen Includes functionality of File menu and Tools > Options
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Keeps commands visible while you work
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No hiding under menus and toolbars
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The Ribbon
Has 3 components
Tab
Tabs
Across the top
Represent an activity area
Similar to a menu bar
Groups
Commands
Each tab has several groups that show related items together
Command Group
A button, dropdown list, or box to enter information
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Quick Access Toolbar
Small area to the upper-left of the Ribbon
Contains everyday commands
Replaces menu bar and toolbars
The Ribbon
Quick Access Toolbar
Save, Undo
Customizable
Add your commonly used commands, like Print, Print Preview, or Spell Checker
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Right-click on a command to add it to the Quick Access Toolbar 11
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Dialog Box Launcher
Dialog Box Launcher
Small arrow in lower-right corner of a group Indicates there are more detailed or advanced options available
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Mini Toolbar
Highlights
Automatically appears whenever you select text
Keyboard shortcuts
Contains common text formatting commands
New file formats
Proofing tools
Themes
SmartArt graphics
Live Preview
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Keyboard Shortcuts & Access Keys
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Key Tips
CTRL shortcuts remain the same
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CTRL + C is still Copy
Every single command on the Ribbon, Office button, and Quick Access Toolbar has an access key
Every access key is assigned a Key Tip
Press ALT to trigger the Key Tips
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Press ALT to trigger the Key Tips, then press the indicated key to activate the feature
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New File Formats
Proofing Tools
End in the traditional extension, plus „x‟
Word: .docx
there vs their
PowerPoint: .pptx
your vs you‟re
wear vs where
Additional new format for macro-enabled files; ends in „m‟
Requires free download from Microsoft
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Themes
Forces spell-checker to flag words you want to avoid using
theater instead of theatre
form instead of from
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SmartArt Graphics
Available across all products
Documents, spreadsheets, and presentations can have the same “look”
Elements are automatically formatted to follow the theme
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Create dynamic workflow, relationship, or hierarchy diagrams Their format will automatically follow your theme
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Live Preview Step 1
Group 1
Step 2
Group 2
Step 3
Group 4
Create editable illustrations simply and without the aid of a professional designer
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SmartArt Graphics
Group 3
For example, “You left your keys over their.” (instead of there)
Exclusion dictionary
Ability to export files in PDF or XMS format
Contextual spell-checker
Preview how a formatting change will look before applying it Simply point to a selection and Office 2007 will preview how it will look in the document
Point A Point D
Main Idea Point C
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Point B
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Live Preview
And Much More!
In-depth training will be available on individual software packages Contact Kara McElwrath if you have any questions!
As you point to each of the styles, the selected text is automatically previewed to that style. Information Technology Services, UIS
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