SUMMARY OF I-9 VERIFICATION AND TRACKING EMPLOYMENT AUTHORIZATION AT THE UNIVERSITY OF UTAH Effective 04/03/09 All documents must be unexpired!

VISA STATUS

EMPLOYMENT RESTRICTIONS

EXPIRATION OF WORK AUTHORIZATION

U.S. Citizen

No restrictions

None

Non-citizen National of the U.S.

No restrictions

Generally none

Federal States of Micronesia (FSM) or the Republic of the Marshall Islands (RMI) Lawful Permanent Resident (i.e. “green card”)

No restrictions

Refer to documents presented to complete Section 2

No restrictions

None

* Authorized by the USCIS

Note: Card may be expired but work authorization doesn’t expire

DOCUMENTS MOST COMMONLY USED TO CONFIRM IDENTITY AND EMPLOYMENT AUTHORIZATION Proof of Citizenship (see I-9) List A – US Passport OR List B - Drivers License / ID Card AND List C - Social Security Card Lisa A document OR List B and C documents

Passport from the Federal States of Micronesia (FSM) or the Republic of the Marshall Islands (RMI) AND Form I-94 or Form I-94A indicating nonimmigrant admission under the Compact of Free Association Between the United States and the FSM or RMI Permanent Resident Card (I-551) OR Resident Alien Card (I-551) OR I-551 Stamp in Passport

WHAT TRIGGERS REVERIFICATION

NOTES

Rehire 3 years of original date of hire

Employee presents documents required to complete Section 2 that include an expiration date.

Rehire Employee presents documents required to complete Section 2 that include an expiration date.

Asylees; refugees; FSM and RMI citizens

Rehire 2-year restriction must be reverified to confirm restriction has been removed

2 year conditional based on marriage

Revised 04-03-09 with information contained in the M-274 Employer Handbook, www.USCIS.gov. Reviewed and approved by Lorina Tester, OGC

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VISA STATUS EAC / EAD EAC/EAD

EMPLOYMENT RESTRICTIONS No restrictions unless noted on card

EXPIRATION OF WORK AUTHORIZATION Employee cannot work if card has expired.

Employee * Authorized and Authorization extended by the USCIS Card or Document

On-campus work authorization restricted to 20 hours a week

Determined by the International Center and documented on I-20 form

F1 Student visa (CPT – Curricular Practical Training)

CPT authorization issued & renewed by International Center of student’s university

Determined by the International Center and documented on I-20 form

H1 Highly skilled Workers or Specialty Occupations

Authorized Employer is the University of Utah (unless employee is porting)

Initial admission: 3 years

F1 University of Utah students

Appear on the I-94 or the I-797 * Authorized and extended by the USCIS

Extensions generally allowed for 3 more years

DOCUMENTS MOST COMMONLY USED TO CONFIRM IDENTITY AND EMPLOYMENT AUTHORIZATION Employment Authorization Card. I766 OR Employment Authorization Card. I688A OR Employment Authorization Card. I688B OR Temporary Resident Card I-688

Unexpired Foreign Passport AND I-94 Card indicating F-1 Status AND Form I-20 endorsed by the International Center (enter I-20 info into List C) Unexpired Foreign Passport AND I-94 Card indicating F-1 Status AND Form I-20 endorsed by the International Center for CPT (enter I-20 info into List C) Unexpired Foreign Passport AND either an I-94 Card noting H1 entry OR Form I-797 Approval Notice with an I-94 attached

WHAT TRIGGERS REVERIFICATION

NOTES

Date the employment authorization expires; expiration date is noted on the card.

Replacement for lost or stolen exception – receipt can be accepted

Date the employment authorization expires pursuant to the I-20 OR notice from the International Center that student has fallen out of status Date the CPT expires pursuant to the I-20 OR notice from the International Center that student has fallen out of status

Students on OPT (Optional Practical Training) will fall under EAC / EAD category.

Date the employment authorization expires on the I-797 OR I-94

Note: Portability provisions & the 240-day rule may apply

Revised 04-03-09 with information contained in the M-274 Employer Handbook, www.USCIS.gov. Reviewed and approved by Lorina Tester, OGC

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EXPIRATION OF WORK AUTHORIZATION

VISA STATUS

EMPLOYMENT RESTRICTIONS

J1 Department of State Exchange Visitor

Authorized Sponsor (generally the University of Utah or ECFMG)

Documented on the DS-2019 as the program expiration date

Restrictions are related to individual programs /departments/divisions

Authorized and extended by the sponsor or agency.

Authorized employer O1 Extraordinary (always the University Ability of Utah) appears on the I-94 or the I-797 * Authorized & extended by the UCIS

NAFTA (TN) Temporary workers from Canada and Mexico

Authorized employer (always the University of Utah) appears on the I-94 or the I-797

Initial admission: 3 years. Annual extensions. (generally) allowed indefinitely. Note: Portability provisions DO NOT APPLY, but the 240-day rule can apply Initial admission: 3 years for Canada;

DOCUMENTS MOST COMMONLY USED TO CONFIRM IDENTITY AND EMPLOYMENT AUTHORIZATION Unexpired Foreign Passport; AND I-94 Card indicating J-1 Status AND Form DS-2019 (enter DS-2019 info into List C)

WHAT TRIGGERS REVERIFICATION

NOTES

Date the program expires on the DS-2019

Unexpired Foreign Passport AND either an I-94 Card noting O-1 entry OR Form I-797 Approval Notice with an I-94 attached (enter I-797 info into List C)

Date the employment expires on the I-797 OR I-94

Unexpired Foreign Passport AND I-94 Card notint TN entry OR form I-797 with an attached I-94 (enter I-797 info into List C)

Date the employment authorization expires on the I-797 OR I-94

Annual extensions (generally) allowed * Generally issued at the indefinitely Point of Entry (POE); can be renewed at the Note: Portability POE or by the USCIS provisions DO NOT APPLY, but the 240-day rule can apply *USCIS = United States Citizenship and Immigration Services

Revised 04-03-09 with information contained in the M-274 Employer Handbook, www.USCIS.gov. Reviewed and approved by Lorina Tester, OGC

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VISA TYPE

EMPLOYMENT RESTRICTIONS

EXPIRATION OF WORK AUTHORIZATION

REFUGEE

**Call Lorina (Office of General Counsel)

J2 E3 G-1, G-2, G-3, G-4

See EAC / EAD Date on EAC / EAD **Call Lorina (Office of General Counsel) **Call Lorina (Office of General Counsel)

DOCUMENTS MOST COMMON FOR ELIGIBILITY TO WORK Employment Authorization Document I-94 Card indicating a refugee admission stamp See EAC / EAD

** In all cases Office of General Counsel (Kelly or Lorina) will assist with the completion of the I-9. 585-7002 For more information see: “Handbook for Employers: Instructions for Completing the Form I-9 (Employment Eligibility Verification Form)”: http://www.uscis.gov/files/nativedocuments/m-274_3apr09.pdf

Revised 04-03-09 with information contained in the M-274 Employer Handbook, www.USCIS.gov. Reviewed and approved by Lorina Tester, OGC

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LIST OF ACCEPTABLE DOCUMENTS FOR SECTION 2 ON THE I-9 LIST A Documents that Establish Both Identity and Employment Authorization

LIST B Documents that Establish Identity OR

1. U.S. Passport or U.S. Passport Card

2. Permanent Resident Card or Alien Registration Receipt Card (Form I-551) 3. Foreign passport that contains a temporary I-551 stamp or temporary I-551 printed notation on a machine-readable immigrant visa 4. Employment Authorization Document that contains a photograph (Form I-766) 5. In the case of a nonimmigrant alien authorized to work for specific employer incident to status, a foreign passport with Form I-94 or Form I-94A bearing the same name as the passport and containing an endorsement of the alien's nonimmigrant status, as long as the period of endorsement had not yet expired and the proposed employment is not in conflict with any restrictions or limitations identified on the form 6. Passport from the Federal States of Micronesia (FSM) or the Republic of the Marshall Islands (RMI) with Form I-94 or Form I-94A indicating nonimmigrant admission under the Compact of Free Association Between the United States and the FSM or RMI

LIST C Documents that Establish Employment Eligibility AND

1. Driver’s license or ID card issued by a state or outlying possession of the United Sates provided it contains a photograph or information such as name, date of birth, gender, height, eye color and address 2. ID card issued by federal, state or local government agencies or entities, provided it contains a photograph or information such as name, date of birth, gender, height, eye color and address 3. School ID card with a photograph 4. Voter’s registration card 5. U.S. Military card or draft record 6. Military dependent’s ID card 7. U.S. Coast Guard Merchant Mariner Card

1. Social Security Account Number card other than one that specifies on the face that the issuance of the card does not authorize employment in the United States. 2. Certification of Birth Abroad issued by the Department of State (Form FS-545) 3. Certification of report of birth certificate issued by a state (Form DS-1350)

4. Original or certified copy of birth certificate issued by a State, county, municipal authority, or territory of the United States bearing an official seal 5. Native American tribal document

8. Native American tribal document 9. Driver’s license issued by a Canadian government authority

6. U.S. Citizen ID Card (Form I-197)

For persons under age 18 who are unable to present a document listed above:

7. Identification Card for Use of Resident Citizen in the United States (Form I-179)

10. School record or report card

8. Employment authorization document issued by Department of Homeland Security

11. Clinic, doctor or hospital 12. Day-care of nursery school record

Revised 04-03-09 with information contained in the M-274 Employer Handbook, www.USCIS.gov. Reviewed and approved by Lorina Tester, OGC

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